方案经理
Proposal Manager
职位概述：
Jones Sign 正在寻找一位注重细节、有条理的提案经理，以协助推动支持销售增长并创造良好客户体验的提案工作。这个职位适合喜欢与跨职能团队合作、管理截止日期、为复杂信息带来结构化，并制作准确、精美的提案材料的人。提案经理将协调 RFP 回复、提案文件、内部输入、质量检查和交接细节，同时帮助改进支持不断增长的销售支持职能的工具、模板和流程。
职责与期望：
- 从需求收集/RFP 审核到提交、中标过渡和交接给项目管理，协调整个提案流程。
- 管理多个活跃机会中的提案时间表、里程碑、优先级、依赖关系和竞争性截止日期。
- 与销售、报价、项目管理、设计、市场、法律/合同管理及其他团队密切合作，收集输入、明确需求，并推动提案工作的进展。
- 审核销售许可、RFP、投标文件、客户需求、范围信息和定价输入，确保提案完整、准确、合规并可推进。
- 识别缺失的信息、不明确的需求、合规问题、范围风险、日程冲突和流程缺口；提出下一步建议并协助解决。
- 准备、组织并进行提案模板、投标表格、资质包、项目简介、客户面向文档和最终交接材料的质量控制。
- 维护提案文档标准，包括文件管理、命名、标签、可重用内容和知识共享。
- 主动且专业地向内部相关方沟通状态更新、截止日期、风险、变更、升级和建议解决方案。
- 通过分享最佳实践、强化提案标准，并在需要时协助培训或交叉培训，来支持团队一致性。
- 参与持续改进工作，以提高提案准确性、效率、一致性和客户体验。
- 使用并帮助改进支持生产力和提案质量的工具、系统、模板和流程资源。
- 以可靠、专业和高质量的工作表现代表销售支持，与内部合作伙伴建立信任。
- 对分配的工作负责，主动推进。
查看英文原文
Job Summary:
Jones Sign is looking for a detail-oriented, organized Proposal Manager to help lead proposal efforts that support sales growth and create strong customer experience. This role is a great fit for someone who enjoys working with cross-functional teams, managing deadlines, bringing structure to complex information, and producing accurate, polished proposal materials. The Proposal Manager will coordinate RFP responses, proposal documents, internal inputs, quality checks, and handoff details while helping improve the tools, templates, and processes that support a growing Sales Support function.
Duties and Expectations:
- Coordinate the proposal process from intake/RFP review through submission, award transition, and handoff to Project Management.
- Manage proposal timelines, milestones, priorities, dependencies, and competing deadlines across multiple active opportunities.
- Work closely with Sales, Estimating, Project Management, Design, Marketing, Legal/Contract Administration, and other teams to gather inputs, clarify requirements, and keep proposal activity moving forward.
- Review approvals to sell, RFPs, bid documents, customer requirements, scope information, and pricing inputs to confirm proposals are complete, accurate, compliant, and ready to advance.
- Identify missing information, unclear requirements, compliance concerns, scope risks, schedule conflicts, and process gaps; recommend next steps and help drive resolution.
- Prepare, organize, and quality-control proposal templates, bid forms, qualification packages, project profiles, customer-facing documents, and final handoff materials.
- Maintain proposal documentation standards, including file management, naming, tagging, reusable content, and knowledge sharing.
- Communicate proactively and professionally with internal stakeholders regarding status updates, deadlines, risks, changes, escalations, and recommended solutions.
- Support team consistency by sharing best practices, reinforcing proposal standards, and assisting with training or cross-training as needed.
- Contribute to continuous improvement efforts that increase proposal accuracy, efficiency, consistency, and customer experience.
- Use and help improve tools, systems, templates, and process resources that support productivity and proposal quality.
- Represent Sales Support with reliability, professionalism, and high-quality work that builds trust with internal partners.
- Take ownership of assigned work, follow through on commitments, escalate barriers appropriately, and meet expectations for on-time, accurate, and complete deliverables.
Education, Experience, and Skills:
- Bachelor’s degree in business, communications, marketing, project management, or a related field preferred; equivalent proposal, sales support, project coordination, or operations experience may be considered.
- Experience supporting or managing proposals, RFP responses, pre-qualification packages, bid documents, project documentation, or other deadline-driven deliverables.
- Strong organizational skills with the ability to balance multiple priorities, deadlines, stakeholders, and changing requirements.
- Excellent attention to detail, including the ability to review documents for accuracy, completeness, formatting, grammar, compliance, and handoff readiness.
- Strong written and verbal communication skills, with the ability to clarify requirements, provide updates, document decisions, and communicate risks or recommendations professionally.
- Process-minded and solution-oriented, with the ability to identify gaps, solve problems, support standards, and contribute to workflow improvements.
- Comfortable sharing best practices, supporting team consistency, and helping others follow proposal processes, documentation standards, tools, and templates.
- Proficiency with Microsoft Office and business systems used to prepare, organize, track, and maintain proposal information; experience with Salesforce, Proposify, SharePoint, TaskRay, Briq, or similar platforms preferred.
- Sound judgment, initiative, accountability, discretion, and flexibility in a fast-paced, deadline-driven environment.
We are a leading sign company in the U.S. and provide an attractive benefits package:
- Health & Wellbeing Benefits
- Paid Time Off
- 401(k) Plan with Company Match
- Leading Edge Tools & Technology
- YMCA Health & Fitness Membership
- Education & Advancement Opportunities
- Incentive Programs
- Charitable Contributions Match
About Jones Sign Company
Jones Sign Company is an equal opportunity employer committed to creating a workplace where everyone feels valued, respected, and empowered to succeed. We embrace diversity, encourage collaboration, and foster a culture built on trust, accountability, and continuous improvement. Our goal is to ensure every employee has the opportunity to thrive and make a meaningful impact.
Originally posted on Himalayas