行政专员
Administrative Specialist
TechOp Solutions International 正在寻找一名行政专员，为联邦项目团队提供运营、档案管理、日程安排和会议管理支持
职责：
- 支持联邦创新的年度和临时数据调用的行政工作和汇总
- 在年度周期内维护项目办公室的数字制品和档案
- 制作并维护参与者名单、日历、联系人列表、会议邀请、议程、会议纪要、行动项和信函
- 安排会议并协调涉及客户组织、跨职能合作伙伴、承包商和高级管理层的后勤事务
- 按照既定的命名和归档规范维护 Microsoft Teams、SharePoint、客户内部网和批准的档案存储库
- 跟踪截止日期、审批、交付物、资产、入职操作和后续事项；及时上报风险或逾期事项
- 执行其他指派的任务
要求
- 本科学位
- 至少 7 年行政/项目支持经验
- 熟练使用 Outlook、Word、Excel、PowerPoint、Teams 和 SharePoint
- 具备管理敏感信息、处理优先级冲突、维护详细记录和高级管理层日程的能力
- 强大的书面沟通、组织、客户服务和校对能力
- 必须满足安全资质要求
福利
TechOp Solutions 是一家平等机会雇主，不会基于实际或感知的种族、信仰、肤色、宗教、国籍、祖籍、公民身份、年龄、残疾或障碍、性别、婚姻状况、退伍军人身份、性取向、遗传信息、性别认同或任何其他受适用联邦、州或地方法律保护的特征而进行歧视
最初发布于 喜马拉雅山
查看英文原文
TechOp Solutions International is seeking an Administrative Specialist to provide operational, records-management, scheduling, and meeting-management support to federal program teams.
Duties:
- Support administration and consolidation of annual and ad hoc data calls for federal innovation.
- Maintain program-office digital artifacts and records throughout the annual cycle.
- Develop and maintain participant rosters, calendars, contact lists, meeting invitations, agendas, minutes, action items, and correspondence.
- Schedule meetings and coordinate logistics involving client organizations, cross-functional partners, contractors, and senior leadership.
- Maintain Microsoft Teams, SharePoint, the client intranet, and approved records repositories in accordance with established naming and filing conventions.
- Track deadlines, approvals, deliverables, property, onboarding actions, and follow-up items; elevate risks or overdue actions promptly.
- Performs additional duties as assigned
Requirements
- Bachelor's Degree
- At least 7 years of administrative/program support, experience.
- Proficiency with Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Demonstrated ability to manage sensitive information, competing priorities, detailed records, and senior-level schedules.
- Strong written communication, organization, customer-service, and proofreading skills.
- Must meet security eligibility requirements
Benefits
TechOp Solutions is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, gender identity or any other characteristic protected by applicable federal, state or local laws.
Originally posted on Himalayas