流程改进行政协调员
Process Improvement Administrative Coordinator
我们所做的
Passion for Life 是一家非营利组织，依靠像你一样的奉献志愿者来运作。我们帮助资源匮乏的年轻人将其热情转化为有回报的职业。
我们的使命是提供具有前瞻性的职业指导和沉浸式机会，以学生的热情和才能为核心，在有趣、结构化且充满活力的环境中进行。Passion for Life 的创立是为了打造一个充满活力和吸引力的流程，帮助学生发现自己的热情，并明确如何利用核心优势和才能来选择职业。
职位简介
该职位为远程办公（偶尔需要到现场，优先考虑大亚特兰大地区）。流程改进行政协调员需要高度有条理、积极主动且专业。该职位将支持流程改进运营、跨部门流程、活动和领导团队。该职位是运营知识的中心，确保日程、沟通、系统集成、会议和行政工作流程的顺利协调。
在帮助管理优先事项、预判即将需求并确保会议和活动准备充分且高效方面发挥关键作用。与领导层紧密合作，支持组织优先事项的协调，并高效专业地运作。该职位需要出色的保密性、良好的判断力以及在快节奏环境中管理多项优先事项的能力。
主要职责
- 高级支持
- 提供高水平的行政和后勤支持：
- 管理复杂且动态的日程，协调与大学领导、志愿者、捐赠者和外部合作伙伴的会议。
- 协助与审批、文件和机构流程相关的日常工作。
- 预见日程冲突并主动调整日程。
- 准备简报材料和背景信息，确保领导团队在会议和活动中做好充分准备。
- 协调会议后勤工作，包括议程、材料和后续行动。
- 管理机密信函和敏感的行政事务。
- 确保及时跟进请求、沟通和行政需求。
- 领导层流程管理
- 支持行政流程的有效管理。
- 收集关键任务的数据并最大化效率
查看英文原文
What we do
Passion for Life is a non for profit organization that operates with the power of dedicated volunteers like you. We help under-resourced youth transform their passions into rewarding careers.
Our mission is to provide forward-thinking career coaching and immersion opportunities driven by the student’s passions and talents in a fun, structured, and high-energy environment. Passion for Life was created to be a high-energy and engaging process that helps students identify their passions and gain clarity on how to utilize their core strengths and talents to select a career.
About the Position
This role is virtual (occasional in-person availability preferred, Metro Atlanta Area). The Process Improvement Administrative Coordinator will be highly organized, proactive, and professional. This role will support process improvement operations, interdepartmental flow, events and leadership team. This role serves as the operational hub of operational knowledge, ensuring the smooth coordination of schedules, communications, system integrations, meetings, and administrative workflow.
Plays a key role in helping manage priorities, anticipate upcoming needs, and ensure that meetings and engagements are well prepared and productive. Working in close partnership with leadership, supporting the coordination of organizational priorities, and operating efficiently and professionally. This position requires exceptional discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.
Essential Functions
- Executive Support
- Provide high-level administrative and logistical support:
- Managing a complex and dynamic calendar, coordinating meetings with university leadership, volunteers, donors, and external partners.
- Assisting with workflow related to approvals, documents, and institutional processes.
- Anticipating scheduling conflicts and proactively managing adjustments to the calendar.
- Preparing briefing materials and background information to ensure the leadership team is well prepared for meetings and engagements.
- Coordinating meeting logistics, including agendas, materials, and follow-up actions.
- Managing confidential correspondence and sensitive administrative matters.
- Ensuring timely follow-up on requests, communications, and administrative needs.
- Leadership Workflow Management
- Support the effective management of administrative workflow.
- Collecting data on essential tasks and maximizing efficiency.
- Using available resources and tools to remove redundancies and automate as many repetitive administrative tasks as possible.
- Supporting projects, events and change management initiatives.
- Tracking action items and follow-ups associated with leadership meetings and decisions.
- Ensuring that new/improved processes align with strategic priorities.
- Event and Engagement Support
- Provide logistical support for key events and leadership engagements.
- Assisting with planning and coordination of school events, advisory boards, and leadership gatherings.
- Supporting logistics for donor events and external engagements.
- Coordinating invitations, materials, and event preparation.
- Working collaboratively with advancement, communications, and partner leadership teams.
Education and Experience
- A Bachelors degree is required.
- A minimum of five (5) years of experience is required.
- Experience in a leadership office is highly preferred.
- Experience with project management and familiarity with programs housed within the Dubasado, CRMs, Google Workspace, Notion, Zapier etc is a plus.
- Experience supporting senior executives.
Knowledge, Skills, and Abilities
- Candidate must be independent, self-starter and high efficient
- Must demonstrate strong interpersonal and verbal communication skills with the ability to communicate clearly
- Must also demonstrate strong written communication skills.
- Candidate must possess strong problem-solving skills with the ability to identify and analyze problems as well as devise solutions.
- Must also have strong organizational planning and time management skills.
- Candidate must be proficient in Google Workspace.
Originally posted on Himalayas