文件管理专员（华盛顿特区）
Records Management Specialist (Washington, D.C.)
Clearance
Public Trust
Overview
Ardent Eagle Solutions (AES) 正在寻找档案管理专家，以支持美国商务部（DOC）经济开发管理局（EDA）的一项具有竞争力的联邦承包机会。
档案管理专家将支持 EDA 档案管理计划的评估、现代化和持续执行。与高级档案管理人员和政府利益相关者一起工作，该职位将协助进行档案清点、审计、电子档案管理、文件控制、处置活动、行政程序、计划文档以及档案管理培训和持续性工作。
Background
EDA 需要承包商的支持，以加强和标准化其总部及六个区域办公室的档案管理实践。该计划旨在改进档案清点和处置流程、数字和电子邮件档案控制、流程文档、培训，以及 EDA 档案管理计划的整体一致性和可持续性。
这项工作将支持更广泛的举措，以建立实用、可重复的档案管理流程，并向政府人员转移可用的工具和资源。
Responsibilities
档案管理专家预计将：
- 协助高级档案管理人员评估、重新设计并执行 EDA 的档案管理计划。
- 协助分析、开发和审查行政操作规程。
- 支持档案管理活动、管理计划、报告和计划文档。
- 参与档案清点、审计和核对。
- 识别并记录档案系列、负责人、格式、数量、位置、限制条件和适用的档案时间表。
- 根据适用的 NARA 和联邦档案中心指南协调和跟踪文件请求。
- 在需要时支持分类审查。
- 回应客户对档案、文件或档案管理协助的请求。
- 根据适用的 NARA 标准将模拟档案数字化为电子格式。
- 支持准备已过期档案的授权销毁或其他处置。
- 执行档案接收、存储、索引和清点活动。
- 对档案和箱内内容进行质量控制审查。
- 进行档案清点核对，并协助识别差异或纠正措施。
查看英文原文
Clearance
Public TrustOverview
Ardent Eagle Solutions (AES) is seeking Records Management Specialists to support a competitive federal contracting opportunity with the U.S. Department of Commerce (DOC), Economic Development Administration (EDA).
The Records Management Specialist will support the assessment, modernization, and ongoing execution of EDA's Records Management Program. Working alongside senior records management personnel and Government stakeholders, this position will assist with records inventories, audits, electronic records management, document control, disposition activities, administrative procedures, program documentation, and records management training and sustainment efforts.
Background
EDA requires contractor support to strengthen and standardize records management practices across its Headquarters and six regional offices. The program is intended to improve records inventories and disposition processes, digital and email records controls, process documentation, training, and the overall consistency and sustainability of EDA's Records Management Program.
The work will support a broader effort to establish practical, repeatable records management processes and transfer usable tools and resources to Government personnel.
Responsibilities
The Records Management Specialist is expected to:
- Support Senior Records Managers in assessing, redesigning, and executing EDA's Records Management Program.
- Assist with the analysis, development, and review of administrative operating procedures.
- Support records management activities, management plans, reports, and program documentation.
- Participate in records inventories, audits, and reconciliations.
- Identify and document records series, owners, formats, volumes, locations, restrictions, and applicable records schedules.
- Coordinate and track document requests in accordance with applicable NARA and Federal Records Center guidance.
- Support classification reviews, as required.
- Respond to customer requests for records, documents, or records management assistance.
- Digitize analog records into electronic formats in accordance with applicable NARA standards.
- Support preparation of expired records for authorized destruction or other disposition.
- Perform records receipt, storage, indexing, and inventory activities.
- Conduct quality control reviews of records and box contents.
- Perform inventory reconciliations and assist with identifying discrepancies or corrective actions.
- Support digital and electronic records activities involving email, electronic messages, shared drives, SharePoint, and other repositories.
- Assist in developing SOPs, desk guides, checklists, training materials, and other records management resources.
- Coordinate schedules for deliverables, reviews, briefings, and other program activities.
- Assist with progress reporting, transition activities, and knowledge transfer.
- Collaborate with geographically dispersed Government and contractor personnel to support consistent records management practices across EDA.
Qualifications
Approximately 4 or more years of related professional experience in records management, document management, information management, information governance, administrative records support, or a closely related field.
- Experience working with NARA records retention policies, schedules, or records management requirements.
- Experience supporting records inventories, file plans, records disposition, document control, indexing, digitization, or records reconciliation activities.
- Familiarity with electronic records and common digital repositories, such as shared drives, SharePoint, email systems, or comparable platforms.
- Ability to organize, track, review, and reconcile large volumes of records or information accurately.
- Strong attention to detail and commitment to quality control.
- Ability to interpret established policies and procedures and apply them consistently.
- Strong written and verbal communication skills.
- Ability to collaborate effectively with senior records management personnel, Government stakeholders, and geographically dispersed teams.
- Prior federal records management or federal contracting experience is preferred.
Education
Bachelor's degree in a related field or equivalent combination of education and relevant professional experience.
Location and Work Hours
This position is expected to be primarily remote and may be performed from locations throughout the United States, subject to final contract requirements and Government approval.
Although this requisition may be advertised using Washington, D.C. as the posting location, candidates are not expected to reside in the Washington metropolitan area solely because of the posting location.
The position will support EDA Headquarters and/or one or more regional offices located in Philadelphia, Atlanta, Chicago, Austin, Denver, and Seattle. Current contract documentation anticipates primarily remote performance with onsite support when appropriately authorized.
Normal work hours are expected to be Monday through Friday during standard business hours, excluding Federal holidays and Government-directed closures.
Travel
Approximately 10% travel is anticipated based on current planning assumptions. Travel may include authorized visits to EDA Headquarters or regional offices to support inventories, assessments, meetings, records activities, training, or other program requirements.
Compensation
Anticipated Salary Range: $60,000- $70,000 annually
This position is being recruited in support of a competitive federal contracting opportunity, and AES is continuing to develop its staffing, labor category, and compensation strategy. Because this position is expected to support a primarily remote workforce and qualified candidates may reside in different geographic markets throughout the United States, compensation expectations may vary considerably by location.
Final compensation will consider factors including geographic market, relevant experience, education, specialized records management expertise, applicable labor category requirements, and contractual and business considerations.
AES welcomes open and collaborative compensation discussions with interested candidates as we evaluate the market and develop an accurate and competitive compensation strategy for this opportunity. The range above represents our current anticipated range and is not a guarantee of a specific salary or compensation level.
Benefits and EEO
At Ardent Eagle Solutions, we offer a comprehensive benefits package to our employees and their families:
- Medical/Dental/Vision Coverage
- Matching 401(k) Plan
- Continuing Education Assistance
- Paid Time Off
This job description is intended to describe the general scope of work and level of work that is needed to perform while on task with Ardent Eagle Solutions. Other duties may be assigned. Selected candidates may undergo a government security investigation and must fulfill eligibility criteria for accessing classified information. US citizenship may be a prerequisite for certain roles.
Ardent Eagle Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to disability or protected veteran status.
Originally posted on Himalayas