合同专员
Contracts Specialist
职位名称：合同专员
汇报对象：财务负责人
工作地点：弗吉尼亚州赫尔诺登 / 混合办公或远程
关于该职位
VivSoft Technologies 正在快速扩张，我们正在寻找一位合同专员，这位专员不仅将合同视为合规职能，更将其视为推动增长的工具。你将负责管理我们联邦合同、任务订单和分包合同的整个合同生命周期，同时在提案开发过程中，作为增长、捕获和定价团队的可信赖合作伙伴。这是公司在准备大规模扩张期间的一个高度可见的职位，该职位的人选将直接塑造未来几年我们的合同职能在审计准备、交易准备和增长准备方面的水平。
你将负责的工作
前期（售前与捕获支持）
· 通过使用我们的标准模板，快速执行保密协议（NDA）和合作协议，区分常规请求与需要深入审查的请求，使项目推进迅速，同时避免 VivSoft 或我们的合作伙伴面临不必要的风险
- 在提案开发过程中审查招标条款和条件，提交前标记合同风险和安全要求（包括 FCL/授权要求）
- 与定价团队紧密合作，确保合同条款、分包流程和风险分配在复杂投标中的定价假设中得到正确体现
后期（合同管理与执行）
· 管理完整的后期合同生命周期：协商、执行和修改主合同、任务订单和分包合同，涵盖基于 FAR/DFARS 的工具（如 IDIQs、BPAs）以及非 FAR 工具（如 OTAs）
- 确保合同符合 FAR、DFARS 和机构特定补充规定，并维护整洁、可审计的合同文件，以支持 DCAA 和其他合规审查
- 管理合同终止、选项执行和修改，以保护利润率并减少行政风险
- 维护有条理、可辩护的合同文档，使其在任何类型的审计中都能经得起检验
- 与外部供应商协调，帮助建立和扩展 VivSoft 的合同职能，制定支持可扩展性的文档和最佳实践标准
- 主动监控和跟踪关键合同日期、交付物、报告要求和其他合同里程碑，确保不会遗漏任何事项，也不会给交付或财务部门带来意外
- 管理和维护 Unanet 合同
查看英文原文
Job Title: Contracts Specialist
Reports to: Finance Lead
Location: Herndon, VA / Hybrid or Remote
About the Role
VivSoft Technologies is scaling rapidly, and we are looking for a Contracts Specialist who sees contracts not just as a compliance function, but as a lever for growth. You will own the full contract lifecycle across our federal contracts, task orders, and subcontracts, while also being a trusted partner to our Growth, Capture, and Pricing teams during proposal development. This is a highly visible role in a company preparing for significant scale, and the person in this seat will directly shape how audit ready, deal ready, and growth ready our contracts function becomes over the next several years.
What You Will Do
Pre-Award (Presales and Capture Support)
· Support the Growth and Capture teams by quickly executing NDAs and Teaming Agreements using our standard templates, distinguishing routine requests from those that need deeper review, so pursuits move fast without exposing VivSoft or our partners to unnecessary risk
- Review solicitation terms and conditions during proposal development, flagging contractual risk and security requirements (including FCL/clearance requirements) before submission
- Work closely with the Pricing team to ensure contract terms, subcontract flow downs, and risk allocation are properly reflected in pricing assumptions on complex bids
Post-Award (Contract Administration and Execution)
· Administer the full post award contract lifecycle: negotiate, execute, and modify prime contracts, task orders, and subcontracts across FAR/DFARS based vehicles, FAR/DFARS-based vehicles (e.g., IDIQs, BPAs) and non-FAR instruments (e.g., OTAs)
- Ensure contract compliance with FAR, DFARS, and agency specific supplements, and maintain clean, audit ready contract files in support of DCAA and other compliance reviews
- Manage contract closeouts, options exercises, and modifications in a way that protects margin and reduces administrative risk
- Maintain organized, defensible contract documentation that would hold up under any kind of audit
- Coordinate with outside vendors to help establish and grow VivSoft's contracts function, developing documentation and standards of practice that support scalability.
- Monitor and track key contract dates, deliverables, and reporting requirements and other contractual milestones proactively, so nothing slips and nothing surprises Delivery or Finance
- Manage and maintain the Unanet Contract Management module, including contract, task order, funding, and subcontract information.
What We Are Looking For
· 5+ years of federal contracts administration experience, including FAR/DFARS-governed contract vehicles (e.g., IDIQs, BPAs) as well as non-FAR instruments such as Other Transaction Agreements (OTAs).
- Preferred certifications: CPCM, CFCM, CGCO, CPA, CGAP, PMP, CPSM, Lean Six Sigma.
- Strong understanding of contract types, IDIQ, OTAs, FFP, T&M, cost reimbursable, and how contract structure affects risk and margin
- Experience with federal contract systems such as SAM.gov, FedConnect,ESRS, and WAWF
- Experience supporting or working closely with capture, proposal, and pricing teams, someone who can read an RFP and immediately see the contracting implications, not just administer what has already been signed
- Comfort operating in a growing, fast-moving company where processes are still being built, not just maintained
- Sharp attention to documentation and recordkeeping discipline, DCAA audit experience or exposure is a strong plus
- Excellent communication skills, able to explain contract risk and terms clearly to non-contracts stakeholders across Delivery, Finance, and Growth
- A genuine interest in growing with the company, this role has a clear path toward a more senior contracts leadership position as VivSoft scales
Why This Role Matters Right Now
VivSoft is on a clear growth trajectory, and how well we manage our contracts today directly shapes our competitiveness on future pursuits.. This is not a back-office paperwork role. It is a seat at the table for someone who wants their contracts expertise to actively shape how we win, how we deliver, and how we are positioned for the future
Salary: $100,000 - $140,000 depends on experienceOriginally posted on Himalayas