高级项目协调员
Senior Project Coordinator
我们是谁
ILO Group 是一家由女性自豪拥有的教育战略与政策公司。我们是一支致力于支持学区和州政府执行其最大赌注和最高优先事项的战略合作伙伴和专家团队。我们作为合作伙伴团队的一员，与全国领先的教育者、专家和政府合作伙伴并肩工作。
我们的工作与合作伙伴的雄心一样多样。我们在领导力发展、全面项目管理与实施支持、系统转型等领域开展工作。我们使教育领导者成为持久变革的推动者，从而造福他们的学生、学校和社区。
除了为学区和州提供技术援助，我们的专家团队还具备能力与专业知识，以推动我们自己的具有影响力的合作伙伴关系，包括 Women Leading Ed 和 The Forum for Educational Leadership。
我们寻找的人选
这是一个高度信任、注重执行的角色，适合一位经验丰富的项目经理，能够在快节奏的环境中工作，精准度、跟进能力和主动沟通是关键。成功候选人高度有条理，能在需求出现之前预见到需求，并对跨多个利益相关者、时间线和工作流的复杂项目负责。
高级项目经理在各团队之间起到核心枢纽的作用，保持对项目进展的了解，确保问责制，并为领导者提供准确及时的信息。
这是一个需要亲力亲为的角色，适合喜欢建立结构并推动进展的人。通过出色的协调、日程安排和跟进，这个人可以帮助确保团队和合作伙伴保持一致，工作顺利进行。
为什么选择 ILO Group
我们的客户包括州教育机构、学区以及相关的教育组织，包括非营利组织和基金会，他们都致力于改善学生的学习成果。
在这个职位上，你将处于我们最复杂项目的中心，确保内部团队和外部合作伙伴的工作保持可见、更新及时并按计划进行。
主要职责
日程安排与协调
- 负责客户现场、项目会议、工作坊和内部团队及外部供应商、承包商和合作伙伴的定期同步会议的日程安排，解决冲突，保护保持工作推进的节奏。
- 推动会议准备，
查看英文原文
Who we are
ILO Group is a proudly women-owned education strategy and policy firm. We are a dedicated team of strategic partners and specialists who support school districts and states in executing on their biggest bets and highest-priority efforts. We work as members of our partners’ teams, operating side by side with the country’s leading educators, experts, and government partners.
Our work is as diverse as our partners’ ambitions are bold. We work across leadership development, comprehensive project management and implementation support, systems transformation, and more. We enable education leaders to be catalysts for enduring change that benefits their students, schools, and communities.
In addition to technical assistance to districts and states, our expert team provides the capacity and expertise to power difference-making partnerships of our own, including Women Leading Ed and The Forum for Educational Leadership.
Who we are looking for
This is a high-trust, execution-focused role for a seasoned project coordinator who thrives in fast-paced environments where precision, follow-through, and proactive communication are essential. The successful candidate is highly organized, anticipates needs before they arise, and takes ownership of keeping complex projects moving across multiple stakeholders, timelines, and workstreams.
The Senior Project Coordinator serves as a central hub across teams, maintaining visibility into project progress, ensuring accountability, and providing leaders with accurate, timely information.
This is a hands-on role for someone who enjoys creating structure and driving momentum. Through exceptional coordination, scheduling, and follow-through, this individual helps ensure teams and partners stay aligned and work moves forward seamlessly.
Why ILO Group
Our clients include state education agencies, school districts, and adjacent education organizations, including nonprofits and foundations, who are committed to improving student outcomes.
In this role, you will be at the center of our most complex projects, ensuring work across internal teams and external partners remains visible, up to date, and on track.
Key Responsibilities
Scheduling & Coordination
- Own the scheduling of client on-sites, project meetings, working sessions, and recurring syncs across internal teams and external vendors, contractors, and partners, resolving conflicts and protecting the cadence that keeps work moving.
- Drive meeting preparation end to end, producing agendas, pre-reads, and materials, then capturing and tracking action items so every commitment is followed through.
- Coordinate multiple concurrent projects with overlapping timelines, priorities, and stakeholder groups, keeping each one organized and on track.
- Build and maintain strong working relationships with internal and external stakeholders, serving as a reliable point of coordination and ensuring timely follow-up on commitments and decisions.
Tracking & Deliverables
- Own the integrity and accuracy of project management systems, ensuring deliverables remain current, visible, and aligned to project timelines, owners, and priorities.
- Coordinate work within established workflows, monitor progress against milestones, and proactively flag risks, blockers, and delays to keep deliverables moving and accountability visible.
- Identify opportunities to strengthen project coordination, documentation, and reporting practices while operating within established project management frameworks.
Communication & Vendor Coordination
- Serve as a central coordination hub for cross-functional project communication, helping route information between academic, operations, technology, and external partner teams.
- Drive weekly status reporting and meeting logistics for internal and external stakeholders, keeping documentation current across all active workstreams.
- Onboard vendors and contractors to project systems and expectations, and help keep external partners on pace against agreed milestones and deliverables.
- Support client-facing project coordination activities, helping ensure a high-quality experience for partners while maintaining visibility into timelines, deliverables, and commitments.
Engagement Details
This is a full-time employee position reporting to a member of ILO’s senior leadership (Principal or Director). The role sits within the Operations / Project Delivery function and is central to keeping the organization’s most complex project portfolios on track.
Location and Travel
This position is remote with Eastern and Central time zone work hours. Minimal domestic travel may be required.
About You
The requirements for this position are:
- 5+ years of experience in project coordination, operations, consulting, education, nonprofit, or similarly fast-paced environments, with exceptional organizational skills and a demonstrated ability to manage multiple concurrent projects, competing priorities, and deadlines with precision and follow-through.
- Experience in maintaining and keeping current large trackers (hundreds to thousands of items) across diverse internal and external stakeholders.
- Comfort and proficiency with project and productivity tools (e.g., Monday.com, Asana, Smartsheet, Notion) and calendar/email platforms (Google Workspace or Microsoft 365), as a confident day-to-day user who keeps information accurate and current.
- Strong written and verbal communication skills, with the confidence to interface with vendors, contractors, and senior institutional stakeholders.
- Strong judgment and problem-solving skills, with the ability to anticipate challenges and proactively drive solutions.
- Ability to synthesize information from multiple sources and communicate status, risks, and next steps clearly to leadership.
- Ability to operate independently, manage complex stakeholder dynamics, and deliver high-quality work with minimal oversight.
- Unwavering discretion and professionalism when handling sensitive information.
Compensation
Compensation will be commensurate with experience and reflective of the dual-function scope of this role.
Originally posted on Himalayas