执行助理/运营助理/虚拟助理
Executive Assistant/ Operations Assistant/ Virtual Assistant
我们寻找一位积极主动、灵活的行政助理，为电商公司voilechic.com的CEO处理个人和商务事务。该职位职责各占50%，需要能够预判需求、保持条理、主动作为，确保幕后工作顺畅进行，让CEO专注于更大的目标而无后顾之忧。
主要职责：
1. 日常任务管理：
- 通过识别并解决问题来预判CEO的需求。
- - 处理个人日程、跑腿事务和时间敏感的行政事务，减少对CEO的干扰。
2. 邮件、日历和沟通管理：
- 管理并优先处理CEO的邮件，尽可能独立处理常规通信。
- 负责日历安排，协调并准备会议，确保及时跟进。
- 通过WhatsApp或电话进行每日主动检查和定期更新，让CEO了解情况并解决潜在问题。
3. 出差与活动安排：
- 预订并管理所有出差安排，包括航班、住宿和行程（每两三个月一次）。
- 组织并准备个人及商务相关活动，确保顺利执行。
4. 行政支持与团队协作：
- 作为所有行政人员的主要联系人，确保工作环境井然有序且高效。
- 将任务分配给合适的团队成员，监督进展，解决小问题以保证日常运营顺畅。
- 处理临时性的商务和个人行政任务，如文件归档、文件准备和采购。
5. 项目协助与特别任务：
- 支持小型商务项目，包括整理材料、安排出差或会议以及管理时间表。
- 根据要求进行基础研究，并提供主题或供应商的简要总结，以协助决策。
要求：
- 具有行政助理的丰富经验
- 积极主动地预判CEO的需求并提前解决问题
- 高度有条理，注重细节，能够在最少监督下独立工作
- 每天上午9点至下午6点（EST）可工作，如需可灵活加班
- 必须具备对伊斯兰教义和西方文化的深刻理解
- 有可靠的网络连接和相应能力
查看英文原文
We're looking for a proactive and flexible Executive Assistant to support the CEO of an eCommerce company voilechic.com with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions.
Key responsibilities:
1. Routine and task management:
- Anticipate the CEO's needs by identifying and resolving issues before they arise.
- - Handle personal appointments, errands, and time-sensitive administrative matters, minimizing distractions for the CEO.
2. Email, calendar, and communication management:
- Manage and prioritize the CEO's emails, handling routine correspondence independently when possible.
- Oversee calendar scheduling, coordinating and preparing for meetings, and ensuring timely follow-ups.
- Provide proactive daily check-ins and regular updates via WhatsApp or phone to keep the CEO informed and address potential issues.
3. Travel and event arrangements:
- Book and manage all travel arrangements, including flights, accommodations, and itineraries (for travel occurring every couple of months).
- Organize and prepare for personal and business-related events, ensuring seamless execution.
4. Administrative support and team coordination:
- Act as the primary point of contact for all administrative staff, ensuring a well-organized and efficient work environment.
- Delegate tasks to the appropriate team members, monitor progress, and resolve minor issues to keep day-to-day operations running smoothly.
- Manage ad-hoc business and personal administrative tasks, such as filing, document preparation, and procurement.
5. Project assistance and special initiatives:
- Support on small business-related projects, including organizing materials, scheduling travel or meetings, and managing timelines.
- Conduct basic research and provide brief summaries on topics or vendors as requested to assist with decision-making.
Requirements:
- Proven experience as an Executive Assistant
- Proactive in anticipating the CEOs needs and resolving issues before they arise
- Highly organized, detail-oriented, and able to work independently with minimal oversight
- Available from 9 AM to 6 PM EST, with flexibility after hours if needed
- Strong understanding of both Islamic practices and Western culture is essential
- Reliable internet connection and ability to work remotely
The main goal is to make the CEOs life easier by taking care of both personal and business admin tasks, keeping everything organized and running smoothly without needing a lot of hand-holding. If you're proactive, resourceful, and love working independently, wed love to hear from you - apply now!
Originally posted on Himalayas