行政助理
Administrative Assistant
在Lightspeed Systems，我们热衷于帮助学校打造更安全、更有效的数字学习环境。我们的解决方案通过为教育技术提供可见性、安全性和管理工具，支持全球数百万名学生。
我们正在寻找一位有条理且积极主动的行政助理，以支持我们的日常运营，并帮助保持团队顺畅运转。这是一个适合行政职业生涯早期的人士的绝佳机会，他们喜欢组织协调工作，并能在忙碌的团队环境中提供支持。
作为行政助理，你将为多个部门提供行政和组织支持。你将协助协调会议、管理日程、整理文件，并支持内部活动和项目。
这个职位适合一位注重细节、可靠且喜欢在英国协作环境中工作的人员。
职位描述
- 协调会议、预约和团队日历
- 安排内部和外部通话并分发会议邀请
- 在需要时准备会议议程、会议记录和后续行动事项
- 协助安排差旅，包括预订和行程安排
- 协助策划团队会议、培训课程和公司活动
- 处理费用报销并协助行政报告
- 协助新员工入职及行政事务
- 按照要求协助特殊项目和行政任务
我们希望您具备以下条件
- 1–3年在行政、办公室支持、协调或客户服务岗位的工作经验
- 强大的组织能力，注重细节
- 能够有效管理多项任务和优先级
- 良好的书面和口头沟通能力
- 熟练使用Microsoft Office（Outlook、Word、Excel和PowerPoint）
- 能够学习新的系统和工具
- 能够妥善处理机密信息
- 熟悉费用管理系统
- 熟悉Google Workspace
这是一项远程职位，面向居住在英国的候选人。
关于我们
自25年前进入教育领域以来，Lightspeed Systems一直为学校提供最深入的可见性和控制力，助力打造学生安全、积极参与的学校；技术合规且易于管理；资源安全且优化的教育环境。专为学校网络和设备而设计，Lightspeed的云管理解决方案。
查看英文原文
At Lightspeed Systems, we're passionate about helping schools create safer and more effective digital learning environments. Our solutions support millions of students worldwide by providing visibility, safety, and management tools for educational technology.
We're looking for an organized and proactive Administrative Assistant to support our day-to-day operations and help keep our teams running smoothly. This is an excellent opportunity for someone early in their administrative career who enjoys organization, coordination, and supporting a busy team environment.
As an Administrative Assistant, you will provide administrative and organizational support across multiple departments. You'll help coordinate meetings, manage schedules, organize documents, and support internal events and projects.
This role is ideal for someone who is detail-oriented, dependable, and enjoys working in a collaborative environment in the UK.
About The Role
- Coordinate meetings, appointments, and team calendars.
- Schedule internal and external calls and distribute meeting invitations.
- Prepare meeting agendas, notes, and follow-up action items when needed.
- Support travel arrangements, including bookings and itineraries.
- Assist with planning team meetings, training sessions, and company events.
- Process expenses and assist with administrative reporting.
- Support onboarding and administrative activities for new employees.
- Assist with special projects and administrative tasks as assigned.
About You
- 1–3 years of experience in an administrative, office support, coordinator, or customer service role.
- Strong organizational skills with excellent attention to detail.
- Ability to manage multiple tasks and priorities effectively.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Comfortable learning new systems and tools.
- Ability to handle confidential information appropriately.
- Familiarity with expense management systems.
- Knowledge of Google Workspace.
This is a remote position open to candidates residing in the United Kingdom.
ABOUT US
With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com.
We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country.
ABOUT OUR ATX HQ
If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more.
- 15,000 sq. ft. of open work area, offices, and huddle rooms
- Snacks galore and a private chef serving up lunch Tuesday through Thursday every week
- A state-of-the-art fitness center (with outfitted locker rooms)
- Physical therapist onsite regularly
- Indoor and outdoor casual collaboration spots
- Pet-friendly office environment
- A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun
All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?)
Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.