远程 HOA 财务助理
Remote HOA Finance Assistant
摘要：
财务助理将负责内部账户的对账和管理，协助助理财务经理完成日常会计任务，如使用新数据更新内部系统信息，向团队传达重要且必要的信息，管理并执行日常交易。该职位还将协助年度文件提交，进行月度对账，并维护电子文件和文件夹。
汇报对象：
日常：Bookholders → 助理财务经理
现金流、合规、协调：Bookholders → 财务经理
主要职责：
1. 物业财务监督（汇报给助理财务经理）
- 代表房东管理指定物业的所有财务操作。
- 为每个物业维护租金、费用、开支和储备金的准确账本。
- 定期对账，确保完整性和准确性。
2. 租户账户与租金管理（汇报给助理财务经理）
- 监控租户账户并处理租金收取。
- 准确应用付款并处理逾期付款或拖欠情况。
- 作为租户财务咨询的第一联系人。
3. 供应商与费用管理（汇报给助理财务经理）
- 审核并批准物业相关发票供助理财务经理审核。
- 跟踪定期和一次性物业费用。
- 确保及时支付供应商并遵守预算。
4. 报告（汇报给助理财务经理，由财务经理监督）
- 编制物业特定的财务报表（收入、支出、现金流、预算与实际对比）。
- 将报告提交给助理财务经理进行汇总和向房东展示。
- 向助理财务经理报告异常财务活动，必要时由其通知财务经理。
5. 现金流管理（汇报给助理财务经理，由财务经理监督）
- 监控租金现金流以确保运营开支和义务得到覆盖。
- 向财务经理报告任何现金短缺或资金问题。
- 在财务经理批准下协调房东分配。
6. 合规与文档（汇报给财务经理）
- 确保所有财务活动符合公司政策、租赁协议和监管要求。
- 维护有序的记录以备审计、检查和房东审查。
- 直接向财务经理报告合规问题。
7. 协调与上报（汇报给财务经理）
- 与物业经理、维修和其他部门协作以保证顺利运作。
- 直接向财务经理上报复杂或跨部门的财务问题。
- 支持财务经理在...
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Summary:
The Finance Assistant will be responsible for the reconciliation and management of internal accounts, assist the Assistant Finance Manager with daily accounting tasks such as updating internal system information with new data, communicating important and necessary information to the team, manage and execute daily transactions. The incumbent will also assist in the annual filings, file monthly reconciliations, and maintain electronic files and folders.
Reporting Line:
Day-to-day: Bookholders → Assistant Finance Manager
Cash Flow, Compliance, Coordination: Bookholders → Finance Manager
Key Responsibilities:
1. Property Financial Oversight (Reports to Asst FM)
- Manage all financial operations for assigned properties on behalf of the landlord.
- Maintain accurate ledgers for rent, fees, expenses, and reserves per property.
- Reconcile accounts regularly and ensure completeness and accuracy.
2. Tenant Accounts & Rent Management (Reports to Asst FM)
- Monitor tenant accounts and process rent collections.
- Apply payments accurately and handle late payments or delinquencies.
- Serve as the first point of contact for tenant financial inquiries.
3. Vendor & Expense Management (Reports to Asst FM)
- Review and approve property-related invoices for Asst FM review.
- Track recurring and one-time property expenses.
- Ensure timely payment of vendors and compliance with budgets.
4. Reporting (Reports to Asst FM, with FM oversight)
- Prepare property-specific financial statements (Income, Expenses, Cash Flow, Budget vs. Actual).
- Submit reports to Asst FM for consolidation and landlord presentation.
- Escalate unusual financial activity to Asst FM, who may involve the FM.
5. Cash Flow Management (Reports to Asst FM, with FM oversight)
- Monitor rental cash flow to ensure operating expenses and obligations are covered.
- Flag any cash shortages or funding concerns to the FM.
- Coordinate landlord distributions with FM approval.
6. Compliance & Documentation (Reports to FM)
- Ensure all financial activities comply with company policy, lease agreements, and regulatory requirements.
- Maintain organized records for audits, inspections, and landlord review.
- Report compliance concerns directly to FM.
7. Coordination & Escalation (Reports to FM)
- Collaborate with property managers, maintenance, and other departments for smooth operations.
- Escalate complex or cross-departmental financial issues directly to FM.
- Support FM in ensuring timely financial decision-making across teams.
Qualifications:
- 1-2 years of General Accounting experience
- Experience with Microsoft Excel, including the ability to understand and manipulate basic spreadsheets
- Proficient Accounting and computer skills with the ability to quickly learn new programs
- Effective communication skills, with the ability to clearly and concisely express ideas both verbally and in writing
- Ability to display absolute discretion and confidentiality regarding sensitive information
- Ability to take initiative to identify, prioritize and implement all elements required for the team to fulfill responsibilities
- Ability to work well under pressure and effectively handle multiple, concurrent demands and appropriately prioritize responsibilities
- Real Estate experience a plus
- Quickbooks experience a plus
Salary: 4-5Originally posted on Himalayas