团队助理
Team Assistant
我们寻找一位具备出色行政经验的候选人。该职位将支持由2位总监和3位其他成员组成的小团队，负责多种任务，包括处理行政团队的溢出费用，并为EA团队成员提供假期替班支持。
关键职责：
· 为一组初级和高级投资专业人士进行完整的日程管理
· 使用Workday系统处理团队及高级执行助理的费用报销
· 安排内部和外部的会议、电话会议和视频会议，涉及多个时区和办公地点
· 通过公司指定的差旅合作伙伴安排国内和国际差旅（机票、酒店、租车、签证等）
· 协助准备、打印和装订演示文稿和提案
· 电话和邮件接待
· 文件归档、整理、扫描和打印
· 偶尔为其他EA提供替班支持，如假期和病假期间
技能与资格：
· 在行政服务行业中有1至2年支持高级管理人员和多位人士的经验
· 必须是团队合作者，具有积极主动的工作风格和解决问题的态度，能够主动行动并表现出帮助他人的意愿
· 对细节有很强的关注力，承诺按时交付高质量的工作
· 需要熟练使用MS Office，包括Word、MS Outlook、Excel和PowerPoint
· 能够在无监督的快节奏环境中工作
· 具备在所有层级上优秀的口头和书面沟通能力
· 能够在紧张的截止日期下冷静高效地处理多项任务和优先级冲突
· 熟悉Workday系统处理费用者优先
查看英文原文
We are looking for a candidate with sharp end administrative experience. The role will support a small team of 2 Directors and 3 others and will handle a variety of tasks, including overflow expenses from the administrative team and providing holiday cover to the EA team members too.
Key Responsibilities:
· Full diary management for a small group of junior and senior investment professionals
· Expense processing using the Workday system, for the team, and for the Senior Executive Assistants as required
· Scheduling meetings, conference calls, and video conferences both internally and externally, spanning multiple time zones and offices
· Arranging domestic and international travel (flights, hotels, cars, visas etc.) via the company travel partners
· Assisting in preparation, printing and binding of presentations & proposals
· Telephone and email coverage
· Archiving, filing, scanning and printing of documents
· Occasional cover for other EA’s, such a holiday and medical leave
Skills and Qualifications:
· 1 to 2 years of experience supporting senior and multiple individuals, within the administrative Services industry
· Must be a team player with a proactive style and can-do attitude, who takes initiative and demonstrates a willingness to help others
· Strong attention to detail and commitment to delivering quality work on time
· Advanced proficiency in MS Office including Word, MS Outlook, Excel, and PowerPoint required
· Ability to work in a fast-paced environment without supervision
· Excellent verbal and written communication skills at all levels
· Ability to handle multiple tasks and competing priorities, often with tight deadlines, in a calm and efficient manner
· Knowledge of Workday for processing expenses is a plus
All your information will be kept confidential according to EEO guidelines.