人力资源专员
HR Officer
HR专员，美国负责为Omilia的美国员工提供日常人力资源支持，是中层个人贡献者。该职位与财务部门及雇主代理（EOR）供应商合作，管理美国的薪资输入和周期，确保员工记录和HRIS数据准确，并支持美国员工的全生命周期管理——不涉及人员管理职责。该职位是美国员工/经理与中央HR之间的操作桥梁，确保美国的雇佣和薪资实践符合规定并按时完成。
职责
- 与财务部门和EOR合作伙伴协调，确保美国员工的薪资输入及时准确，按时发放。
- 管理HiBob（及相关系统）中的美国员工数据完整性，包括新员工入职、变更和离职记录。
- 确保美国入职和离职流程端到端顺利进行——包括文件、系统访问、EOR/实体设置和交接——而不会成为瓶颈。
- 提前向HR总监及法务/财务合作伙伴报告美国雇佣、薪资和EOR合规风险。
- 作为美国管理人员和员工在薪资、休假、HRIS和生命周期管理方面的主要操作联系人。
- 维护清晰的美国薪资、EOR和人事运营流程文档，确保工作不依赖特定人员。
主要职责
- 每个薪资周期准备并验证美国薪资输入；在薪资发放锁定前与财务部门和EOR供应商解决异常情况。
- 管理美国员工的EOR关系：入职包、状态变更、离职以及日常供应商协调。
- 在HiBob及相关工具中处理美国新员工入职、合同/薪酬变更和离职员工信息；保持组织数据和报告结构的更新。
- 与IT、招聘经理和EOR协调美国入职物流（文件、福利注册交接、设备/访问请求）。
- 为美国经理和员工提供关于休假、考勤和基本美国人力资源政策问题的建议；将ER或法律问题上报HR总监/法务部门。
- 协助人才招聘团队将美国录用和入职日期交接给人事运营和薪资/EOR设置。
- 为HR总监和财务部门生成常规的美国员工人数、薪资异常和HRIS数据报告。
- 识别并实施流程改进或轻量级自动化，以减少手动处理美国薪资/HRIS的工作量。
- 与财务部门合作制定美国薪资日历、年末/税务相关数据请求和审计需求。
查看英文原文
The HR Officer, US delivers day-to-day people operations for Omilia’s US workforce as a mid-level individual contributor. The role oversees US payroll inputs and cycles in partnership with Finance and any Employer of Record (EOR) providers, keeps US employee records and HRIS data accurate, and supports the full employee lifecycle for US hires — without people-management responsibility. It is the operational bridge between US employees/managers and central HR, ensuring US employment and payroll practices stay compliant and on time.
Accountabilities
- Own timely, accurate US payroll inputs and cycle coordination with Finance and EOR partners so US employees are paid correctly and on schedule.
- Own integrity of US employee data in HiBob (and related systems), including new-hire, change, and termination records.
- Ensure US onboarding and offboarding run end-to-end — documentation, system access, EOR/entity setup, and handoffs — without becoming a bottleneck.
- Surface US employment, payroll, and EOR compliance risks early to the HR Director and Legal/Finance partners.
- Act as the primary operational HR contact for US people managers and employees on payroll, leave, HRIS, and lifecycle administration.
- Maintain clear process documentation for US payroll, EOR, and people-ops workflows so coverage is not person-dependent.
Key Responsibilities
- Prepare and validate US payroll inputs each cycle; reconcile exceptions with Finance and EOR vendors before pay run lock.
- Administer EOR relationships for US workers: onboarding packages, status changes, terminations, and day-to-day vendor coordination.
- Process US joiners, contract/comp changes, and leavers in HiBob and related tools; keep org data and reporting structures current.
- Coordinate US onboarding logistics (documentation, benefits enrollment handoffs, equipment/access requests) with IT, hiring managers, and EOR as applicable.
- Advise US managers and employees on leave, timekeeping, and basic US HR policy questions; escalate ER or legal issues to HR Director / Legal.
- Support US offer and start-date handoffs from Talent Acquisition into people operations and payroll/EOR setup.
- Generate routine US headcount, payroll exception, and HRIS data reports for the HR Director and Finance.
- Identify and implement process improvements or light automation that reduce manual US payroll/HRIS workload.
- Partner with Finance on US payroll calendars, year-end / tax-related data requests, and audit evidence gathering as needed.
Requirements
Required:
- 2–4 years in HR operations, people operations, or payroll coordination, including mid-level ownership of recurring payroll or HRIS cycles.
- Hands-on experience with US payroll processes and/or Employer of Record (EOR) models (e.g. Deel, Remote, Papaya, or similar).
- Working knowledge of US employment basics relevant to payroll and lifecycle admin (I-9, W-2/contractor distinctions, state leave nuances at an operational level).
- Proficiency with an HRIS (HiBob preferred) and comfort with payroll input files, reconciliations, and exception handling.
- Strong attention to detail; able to handle confidential compensation and personal data with discretion.
- Clear written and verbal English; comfortable supporting US managers asynchronously across time zones.
- Organised multi-deadline operator payroll calendars, onboarding dates, and vendor SLAs without constant supervision.
- Bachelor’s degree in HR, Business, or related field — or equivalent practical experience.
Nice to have:
- Experience in a SaaS or multi-entity international company with US remote or hybrid headcount.
- Familiarity with Workable or similar ATS for offer-to-onboarding handoffs.
- SHRM-CP, CPP, or similar HR/payroll certification.
- Prior coordination with US benefits brokers or PEO/EOR providers.
Benefits
- Competitive compensation;
- Long-term employment with the working days vacation;
- Development in professional growth (courses, training, etc);
- Being part of successful cutting-edge technology products that are making a global impact in the service industry;
- Proficient and fun-to-work-with colleagues;
- Apple gear
Omilia is proud to be an equal opportunity employer and is dedicated to fostering a diverse and inclusive workplace. We believe that embracing diversity in all its forms enriches our workplace and drives our collective success. We are committed to creating an environment where everyone feels welcomed, valued, and empowered to contribute their unique perspectives without regard to factors such as race, color, religion, gender, gender identity or expression, sexual orientation, national origin, heredity, disability, age, or veteran status, all eligible candidates will be given consideration for employment.
Originally posted on Himalayas