行政助理-欧洲/中东/亚太地区
Administrative Assistant-EMEA & APJ
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如果你不认为自己符合以下所有条件，但仍对该职位感兴趣，请申请。没有人能完全满足所有要求——我们寻找的是在某些领域特别出色，并在其他领域有兴趣和能力的候选人。
关于该职位
行政助理为EMEA和APJ销售副总裁团队提供高质量的行政和支持服务。该职位负责让高级领导保持条理、按时完成任务，并专注于他们的最高优先事项。
这是一个以执行为重点的职位，主要涉及日历管理、差旅协调、费用管理和日常物流。该职位向首席营收官的行政助理汇报，不负责商业战略、内容拥有或分析工作。
关键职责
日历与时间安排管理
- 管理EMEA和APJ销售副总裁复杂的多时区日历。
- 预判并主动解决时间冲突，尽量减少干扰。
- 根据领导优先级、业务节奏和紧急程度优先处理会议请求。
- 与内部和外部相关方有效协调，高效安排会议。
- 确保领导做好充分准备，时间安排保持条理和优化。
差旅协调
- 协调国内和国际差旅，包括航班、酒店、地面交通和签证。
- 制定清晰、详细的差旅行程和差旅简报，减少领导的麻烦。
- 监控差旅计划，主动管理变化、延误和中断。
- 确保所有差旅安排符合公司政策和流程。
费用管理
- 代表所支持的领导准备、提交和跟踪费用报告。
- 确保费用准确、及时地提交，并符合公司政策。
- 根据需要处理与费用相关的跟进、问题和对账。
一般行政支持
- 作为EMEA和APJ销售副总裁的主要行政联系人和联络人。
- 专业且谨慎地处理收发通信、文件分发和行政查询。
- 维护有序的数字文件，并确保关键文档和行政资产的准确记录。
- 识别改进行政流程的机会，并积极提出改进建议。
查看英文原文
Are you ready to unlock intelligence?
If you don’t think you meet all of the criteria below but are still interested in the job, please apply. Nobody checks every box - we’re looking for candidates that are particularly strong in a few areas, and have some interest and capabilities in others.
ABOUT THE ROLE
The Administrative Assistant provides high-quality administrative and operational support to the EMEA & APJ Sales VPship team. The role is responsible for keeping senior leaders organized, on schedule, and focused on their highest priorities.
This is an execution-focused role centered on calendar management, travel coordination, expense administration, and day-to-day logistics. The position reports to the Executive Assistant to the CRO and is not responsible for business strategy, content ownership, or analysis.
KEY RESPONSIBILITIES
CALENDAR & SCHEDULE MANAGEMENT
- Own and manage complex, multi-time-zone calendars for EMEA & APJ Sales VPs.
- Anticipate and proactively resolve scheduling conflicts with minimal disruption.
- Prioritize meeting requests based on leadership priorities, business rhythms, and urgency.
- Coordinate effectively with internal and external stakeholders to schedule meetings efficiently.
- Ensure leaders are well prepared and their schedules remain organized and optimized.
TRAVEL COORDINATION
- Coordinate end-to-end domestic and international travel, including flights, hotels, ground transportation, and visas.
- Develop clear, detailed travel itineraries and travel briefs to minimize friction for leaders.
- Monitor travel plans and proactively manage changes, delays, and disruptions.
- Ensure all travel arrangements comply with company policies and processes.
EXPENSE MANAGEMENT
- Prepare, submit, and track expense reports on behalf of supported leaders.
- Ensure expenses are submitted accurately, promptly, and in accordance with company policies.
- Manage expense-related follow-ups, questions, and reconciliations as needed.
GENERAL ADMINISTRATIVE SUPPORT
- Serve as the primary administrative point of contact and liaison for the EMEA & APJ Sales VPs.
- Manage incoming and outgoing communications, document distribution, and administrative inquiries with professionalism and discretion.
- Maintain well-organized digital files and ensure accurate record-keeping of key documents and administrative assets.
- Identify opportunities to improve administrative processes and proactively recommend practical solutions.
- Handle sensitive and confidential information with a high degree of discretion and sound judgment.
SCOPE OF THE ROLE
The role is designed to enable senior leaders to focus on business priorities by taking ownership of operational and administrative responsibilities.
The following areas are out of scope for this position:
- QBR and Town Hall content, strategy, narratives, or metrics ownership.
- Business analysis, sales reporting, or data interpretation.
- People management or HR responsibilities.
- Budget ownership or financial decision-making.
QUALIFICATIONS
REQUIRED
- 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior business leaders.
- Demonstrated experience managing complex, multi-time-zone calendars with a high degree of accuracy and prioritization.
- Experience coordinating domestic and international travel and preparing detailed travel itineraries.
- Proficiency with expense management tools and processes.
- Excellent written and verbal communication skills in English, with professional fluency.
- Strong organizational and time-management skills, with the ability to manage multiple priorities without losing attention to detail.
- High level of discretion and sound judgment when handling sensitive or confidential information.
- Proficiency with productivity and collaboration tools such as Google Workspace, Microsoft 365, Slack, Zoom, and Concur or similar expense platforms.
PREFERRED
- Experience supporting senior leaders within a global or matrixed organization.
- Experience working with stakeholders across multiple regions and time zones.
- Familiarity with EMEA business practices and European and Asia-Pacific working environments.
- Proficiency in one or more additional European or Asia-Pacific languages.
ABOUT THE TEAM
This role is part of a growing Executive and Administrative Assistant function designed to provide scalable, high-quality support to the company's Vice Presidents.
As the first EMEA & APJ-focused Administrative Assistant, you will have an opportunity to help establish best practices, shape administrative processes, and define what exceptional administrative support looks like as the team grows.
This is an opportunity for a highly organized, proactive, and detail-oriented professional to make a meaningful impact by enabling senior leaders to operate efficiently across regions and time zones.
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About Kong:
Kong Inc., the AI Connectivity Company, is building the connectivity layer of AI. Trusted by the Fortune 500® and AI-native startups alike, Kong’s unified API and AI platform enables organizations to secure, manage, accelerate, govern, and monetize the flow of intelligence across APIs and AI traffic — on any model, any cloud. For more information, visit www.konghq.com http://www.konghq.com.