进出口经理助理
Personal Assistant to Import & Export Manager
公司简介
Greenville 公共学校是位于格林维尔的一所历史悠久的公立学区，为蒙特卡尔姆县及周边地区的郊区和农村社区提供服务。它提供完整的 K–12 教育体系，注重为学生做好进入大学和职业发展的准备。
🏫 学区结构与环境
学区由多所小学、一所中学和格林维尔高中组成。班级规模通常适中，使教师能够提供更多个性化关注。各学校旨在营造一个支持性的环境，让学生感到安全、积极参与并受到鼓励去取得成功。
学区内的设施包括更新的教室、技术实验室、体育综合体和表演艺术空间。多年来，Greenville 公共学校一直致力于现代化学习环境，以跟上当前的教育标准。
我们正在寻找一位细致且有条理的个人助理，为美国基西米的进出口经理提供支持。在此职位中，您将提供全面的行政支持，以确保进出口业务的顺利运作和高效管理。理想的候选人应专业、主动，能够在保持卓越组织标准的同时处理多项优先任务。
· 管理进出口经理的日程，安排会议，并与内部和外部利益相关者协调预约
· 准备、整理并维护与进出口交易相关的文件，包括合同、发票和运输记录
· 代表经理起草和校对信函、报告和演示文稿
· 与物流合作伙伴、报关行和航运公司协调，以确保业务顺畅运行
· 进行数据录入，并在公司数据库和跟踪系统中保持准确的记录
· 筛选并优先处理来电、电子邮件和请求，确保及时响应
· 协助准备进出口文件，并确保符合监管要求
· 协助经理为会议、会议和行业活动做准备
· 管理办公用品，并根据需要与供应商协调
· 执行一般的行政任务，包括归档、复印和整理材料
· 作为常规咨询的联系点，提供专业的客户服务
- 2-3 年的相关工作经验
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Company Description
Greenville Public Schools is a well-established public school district based in Greenville, serving a mix of suburban and rural communities in Montcalm County and nearby areas. It provides a full K–12 education system with a strong emphasis on preparing students for both college and career pathways.
🏫 District Structure & Environment
The district is made up of multiple elementary schools, a middle school, and Greenville High School. Class sizes are generally moderate, which allows teachers to provide more individualized attention. The schools aim to create a supportive environment where students feel safe, engaged, and encouraged to succeed.
Facilities across the district include updated classrooms, technology labs, athletic complexes, and performing arts spaces. Over the years, Greenville Public Schools has invested in modernizing learning environments to keep up with current educational standards.
We are seeking a detail-oriented and organized Personal Assistant to support our Import & Export Manager in Kissimmee, United States. In this role, you will provide comprehensive administrative support to ensure smooth operations and efficient management of import and export activities. The ideal candidate will be professional, proactive, and capable of managing multiple priorities while maintaining exceptional organizational standards.
· Manage the Import & Export Manager's calendar, schedule meetings, and coordinate appointments with internal and external stakeholders
· Prepare, organize, and maintain documentation related to import/export transactions, including contracts, invoices, and shipping records
· Draft and proofread correspondence, reports, and presentations on behalf of the manager
· Coordinate with logistics partners, customs brokers, and shipping companies to facilitate smooth operations
· Perform data entry and maintain accurate records in company databases and tracking systems
· Screen and prioritize incoming calls, emails, and requests to ensure timely responses
· Assist with the preparation of import/export documentation and ensure compliance with regulatory requirements
· Support the manager in preparing for meetings, conferences, and industry events
· Manage office supplies and coordinate with vendors as needed
· Perform general administrative tasks including filing, copying, and organizing materials
· Serve as a point of contact for routine inquiries and provide professional customer service
- 2-3 years of professional administrative support experience
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Demonstrated ability to multitask and prioritize competing demands
- Exceptional attention to detail and accuracy
- Professional demeanor and ability to maintain confidentiality
- Experience supporting managers or executives (preferred)
- Familiarity with import/export operations and terminology (preferred)
- Knowledge of customs documentation and logistics processes (preferred)
- Experience in the import/export or logistics industry (preferred)
- Ability to work independently and as part of a team
All your information will be kept confidential according to EEO guidelines.