V101 - 行政支持助理
V101 - Executive Support Assistant
为有抱负、文化多元、充满好奇心的职场人，Job Duck 帮助你发掘并培养潜力。我们为你提供与美国雇主合作的远程工作机会，这些雇主认可并欣赏你的技能，让你不仅能够生存，更能蓬勃发展。
作为一家生活方式公司，我们确保每一位在这里工作的人都能享受愉快的时光，这也是我们自2022年以来每年都获得 Great Place to Work 认证的原因！
职位描述：
我们正在寻找一位细致且高度有条理的行政支持助理，协助我们的高级行政助理和项目经理。这个职位适合喜欢行政运营、账单支持、CRM 管理和项目协调的人。
时间安排：周一至周五，美国东部时间上午8点至下午5点
月薪：1,060 至 1,150 美元
职责包括但不限于：
· 协助处理账单、发票、工时表审核和财务记录维护
· 支持客户账单跟进、付款及行政流程
· 管理邮箱、日历、报告、文档及日常行政任务
· 输入和更新客户、公司、案件和项目信息
· 在 QuickBooks、Minute7、CRM 及其他公司系统中更新和维护记录
· 协助制作报告、CRM 清理、流程管理及特殊项目
· 按指示跟进团队成员，确保项目按计划进行
· 跟踪互动记录、会议笔记、摘要及支持性文档
· 监控项目更新、截止日期、任务分配及流程状态
· 进行数据准确性检查，识别缺失或不一致的信息
要求：
· 有在律所或其他专业服务环境工作的经验
· 有支持账单、客户接待、项目协调、CRM 管理或行政运营的经验
· 熟练使用以下工具之一或多个：QuickBooks Online、Minute7、Airtable、Tresorit、CRM 平台或 Microsoft 365
· 具备良好的细节关注度，能够发现错误、缺失信息和流程不一致之处
· 优秀的组织、沟通和跟进能力
· 能够在快节奏环境中处理多项优先任务，同时保持准确性和专业性
工作班次：
语言：英语、西班牙语
准备好开始了吗？立即申请，并确保遵循所有说明！
我们的申请流程包含多个阶段，提交者需注意
查看英文原文
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
We are seeking a detail-oriented and highly organised Executive Support Assistant to support our Senior Executive Assistant and Project Manager. This role is ideal for someone who enjoys administrative operations, billing support, CRM management, and project coordination.
Schedule: Monday to Friday from 8:00 AM to 5:00 PM EST
Monthly Compensation: 1,060 to 1,150 USD
Responsibilities include, but are not limited to:
· Assist with billing, invoicing, timesheet reviews, and financial record maintenance.
· Support client billing follow-ups, payments, and administrative processes.
· Manage inboxes, calendars, reports, documents, and routine administrative tasks.
· Enter and update client, company, matter, and project information.
· Update and maintain records in QuickBooks, Minute7, CRM, and other firm systems.
· Assist with reports, CRM cleanup, workflow administration, and special projects.
· Follow up with team members as directed to ensure projects stay on track.
· Track interactions, meeting notes, summaries, and supporting documentation.
· Monitor project updates, deadlines, assignments, and workflow status.
· Conduct data accuracy checks and identify missing or inconsistent information.
Requirements:
- Experience working in a law firm or other professional services environment.
- Experience supporting billing, client intake, project coordination, CRM management, or administrative operations.
- Proficiency with one or more of the following: QuickBooks Online, Minute7, Airtable, Tresorit, CRM platforms, or Microsoft 365.
- Strong attention to detail with the ability to identify errors, missing information, and process inconsistencies.
- Excellent organizational, communication, and follow-up skills.
- Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.
Work Shift:
Languages:
English, SpanishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
Originally posted on Himalayas