行政助理（运营支持与日程协调）- 007-601

​​Looking for Filipino (Philippines-based) candidates
Job Role: Executive Assistant (Operational Support & Scheduling Coordination)
Compensation range: AUD1,200 - AUD 1500 Per month
Engagement type: Independent Contractor
Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote, so you'll be able to work from home.
Who The Client Is:
Our client is an Australian-based healthcare provider delivering care services to individuals and families. They are focused on providing high-quality, client-centered support through structured coordination, strong administration systems, and proactive communication.
About the Role
This is a high-level administrative role supporting company leadership. You will act as the right hand to the executive team, managing schedules, communications, documentation, and operational follow-ups.
The ideal candidate is proactive, highly organized, discreet, and capable of anticipating needs before they arise. You should be comfortable handling confidential information and coordinating across multiple stakeholders.
Key Responsibilities:
Executive Support

• Manage executive calendars, appointments, and scheduling

• Coordinate internal and external meetings

• Prepare reports, presentations, and documentation

• Handle email management and professional correspondence

• Track action items and ensure timely follow-ups

• Assist with any relevant admin duties

Operations and Admin Support

• Maintain organized digital filing systems

• Assist in process documentation and workflow improvements

• Coordinate with internal staff to ensure tasks are completed

• Support compliance documentation and record management

• Support with monthly reporting and data analysis

• Provide general administrative support as needed

Scheduling Support

• Create and manage staff rosters aligned with client service requirements

• Coordinate shift allocations and ensure coverage at all times

• Manage last-minute schedule changes and communicate updates promptly

• Maintain accurate scheduling records and reports

• Liaise with care staff to ensure availability and compliance

Requirements
Required Skills and Qualifications:

• Proven experience as an Executive Assistant or senior administrative professional

• Strong calendar management and organizational skills

• Excellent written and verbal English communication

• High level of discretion and professionalism

• Strong ability to prioritize and manage multiple tasks

• Proficiency in Google Workspace, or Microsoft Office

• Proficient in Excel and Canva

• Experience in scheduling

• Experience supporting Australian executives is highly preferred

Work Arrangement & Expectations:
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work

• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)

Originally posted on Himalayas