Virtual Administrative and Executive Assistant
你是否是一个有组织，积极的虚拟助理，拥有管理人员，执行支持或项目管理方面的背景？我们正在聘请多个 VAs 来支持不断增长的服务业务，你可能是完美的。我们寻找专注于细节的助理，具有2年以上经验的人，他们是自信沟通者，对技术很舒服，并且能够处理多项优先事项而不丢球。如果你是把结构带入混乱，保持项目在轨道上并为提供优秀客户体验而自豪的人，我们会喜欢听从你。你的核心责任 · 客户沟通和支持应对电子邮件，跟踪潜在客户，管理电话并建立强大的客户关系。· CRM 管理 使用 HubSpot,Jobber,Salesforce 等工具来追踪互动，更新记录和管理客户管道。· 项目与计划协调书约会，协调绘画/建设项目，优化现场团队和工作人员的时间表。·营销援助帮助创建电子邮件和社交媒体内容。使用 Canva 或 Adobe Express 设计简单的图形和视觉资产。· 数字资源丰富。研发工具，平台和最佳实践来简化运营并改善客户体验。如果你有经验... ·绘画，建筑或承包行业 ·房地产支持或财产管理 （特别是与翻新相关）·景观设计，屋顶，HVAC,水管道或电气工程等服务业务行业的熟悉性是主要的优势，但不必需。必须具备技能和品质 ·卓越的英语 书面和口头语言；专业的电话存在是必不可少的 ·强大的沟通 相信电子邮件，脚本，客户更新和文档 · 项目识别能力能够准确阅读工作范围，合同和客户请求 ·组织力量可以做好任务的操纵，持续跟踪并确保没有任何细节被错过 · 技术熟练能使用 Google 工作空间，Slack,ClickUp,CRM 以及对学习新系统开放 · 专注于客户的可爱，友好的，与客户及内部团队建立信任 · 积极解决问题你预测挑战，并且在不被告知奖励技能 （不是必需，但很棒）的情况下采取主动行动 ·
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To qualify for this position, please include:
✅ Your updated resume
✅ A link to your video introduction
Are you an organized, proactive Virtual Assistant with a background in admin, executive support, or project management? We're hiring multiple VAs to support growing service-based businesses — and you might be the perfect fit.
We’re looking for detail-oriented assistants with 2+ years of experience who are confident communicators, comfortable with tech, and able to handle multiple priorities without dropping the ball.
If you’re the kind of person who brings structure to chaos, keeps projects on track, and takes pride in delivering a great client experience — we’d love to hear from you.
Your Core Responsibilities
- Client Communication & Support
- Respond to emails, follow up with leads, manage calls, and build strong client relationships.
- CRM Management
- Use tools like HubSpot, Jobber, Salesforce, or similar to track interactions, update records, and manage client pipelines.
- Project & Schedule Coordination
- Book appointments, coordinate painting/construction projects, and optimize schedules for field teams and crews.
- Marketing Assistance
- Help with content creation for emails and social media. Use Canva or Adobe Express to design simple graphics and visual assets.
- Digital Resourcefulness
- Research tools, platforms, and best practices to streamline operations and improve the customer experience.
You’ll Stand Out If You Have Experience In...
- The painting, construction, or contracting industries
- Real estate support or property management (especially if renovation-related)
- Service businesses like landscaping, roofing, HVAC, plumbing, or electrical work
Industry familiarity is a major plus, but not required.
Must-Have Skills & Qualities
- Excellent English — both written and verbal; professional phone presence is a must
- Strong Communication — confident with emails, scripts, client updates, and documentation
- Project Literacy — able to read job scopes, contracts, and client requests with accuracy
- Organizational Strength — juggle tasks, follow up consistently, and ensure no detail is missed
- Tech-Savvy — comfortable with Google Workspace, Slack, ClickUp, CRMs, and open to learning new systems
- Client-Focused — personable, friendly, and able to build trust with customers and internal teams
- Proactive Problem-Solver — you anticipate challenges and take initiative without being told
Bonus Skills (Not Required, But Great to Have)
- Canva/Adobe design experience
- Social media content scheduling & engagement
- QuickBooks or invoicing tools
- Lead management or sales follow-up
Why This Role Matters
You’ll be the engine that keeps operations running smoothly and clients feeling supported. Your contributions will directly free up time for leadership to focus on growth, service quality, and big-picture strategy.
Ideal Personality Profile
- Self-starter with initiative
- Clear, professional communicator
- Calm, confident multi-tasker
- Positive and collaborative team player
Ready to Apply?
Send us a message to get the direct application link. We’re excited to meet you!
Originally posted on Himalayas