首席财务官助理（卡尔加里，阿尔伯塔）
Marketing & Administrative Assistant to CRO (Calgary Alberta)
CruxOCM 是重工业自动化领域的首选公司。我们获得风险投资支持，并正在能源领域掀起变革。控制室操作员值得拥有最优质的工具，以安全高效地完成工作。同时，我们也不应忽视减少环境影响和增加收入！如果飞行员有自动驾驶软件，为什么控制室操作员不能有类似工具？
职位描述
我们正在寻找一位高度组织化、注重执行的市场与高管运营协调员，以支持我们的市场活动和推动业务运转的运营执行。该职位位于旧金山湾区、德克萨斯州休斯顿或阿尔伯塔省卡尔加里。
这是一个高度跨职能的角色，结合了现场营销、高管支持、销售运营和业务协调。你将负责确保项目按时交付的细节工作——从策划会议和客户活动到支持高管优先事项、维护CRM数据、协调跨职能项目以及改进内部流程。
你将与领导层、市场、销售、客户和外部合作伙伴密切合作，确保每个项目都出色执行。这是一个适合职业生涯早期的人士的理想机会，他们喜欢承担多种角色，在快节奏的初创环境中茁壮成长，并热爱为复杂的工作带来结构。
你将负责的工作内容
现场营销与会议
- 研究并维护相关行业会议、贸易展、客户活动和演讲机会的日历。
- 负责会议策划的全流程，包括注册、赞助、参展商申请、预算、时间表、差旅、运输、展位物流、标识、宣传资料、赠品和现场日程安排。
- 协调演讲机会，包括撰写和提交摘要、获取批准，以及管理演讲者简介、演示材料和主办方要求。
- 协调展位人员安排、会议日程、线索收集、客户互动计划、高管会议、合作伙伴活动和会议期间的客户晚宴。
- 支持活动营销素材的开发和执行，包括演示文稿、展位设计、邀请函、简报、电子邮件活动、社交媒体内容和会前参会者推广。
- 确保会后跟进，包括线索分配、会议结果记录，并准备关于出席情况的报告。
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About CruxOCM
CruxOCM is THE go-to automation company for heavy industry. We're backed by venture capital and are shaking things up in the energy sector. Control room operators deserve the best tools to do their jobs safely and efficiently. And let's not forget about minimizing environmental impact and maximizing revenue! If pilots have autopilot software, why can't control room operators have something similar?
About the Role
We’re looking for a highly organized, execution-oriented Marketing & Executive Operations Coordinator to support both our marketing initiatives and the operational execution that keeps the business moving. This position is open in San Francisco, Bay Area / Houston, Texas / Alberta, Calgary.
This is a highly cross-functional role that combines field marketing, executive support, sales operations, and business coordination. You’ll own the details that ensure projects are delivered on time—from planning conferences and customer events to supporting executive priorities, maintaining CRM data, coordinating cross-functional initiatives, and improving internal processes.
You’ll work closely with leadership, marketing, sales, customers, and external partners to ensure every project is executed with excellence. This is an ideal opportunity for someone early in their career who enjoys wearing multiple hats, thrives in a fast-paced startup environment, and loves bringing structure to complex work.
What You'll Own
Field Marketing & Conferences
- Research and maintain a calendar of relevant industry conferences, trade shows, customer events, and speaking opportunities.
- Manage end-to-end conference planning, including registrations, sponsorships, exhibitor applications, budgets, timelines, travel, shipping, booth logistics, signage, collateral, giveaways, and on-site schedules.
- Coordinate speaking opportunities by drafting and submitting abstracts, securing approvals, and managing speaker bios, presentation materials, and organizer requirements.
- Coordinate booth staffing, meeting schedules, lead capture, customer engagement plans, executive meetings, partner events, and customer dinners surrounding conferences.
- Support development and execution of event marketing assets, including presentations, booth graphics, invitations, one-pagers, email campaigns, social media content, and pre-event attendee outreach.
- Ensure post-event follow-up by routing leads, documenting meeting outcomes, and preparing reports on attendance, and recommendations.
Marketing & Sales Operations
- Maintain accurate CRM data, including contacts, companies, lifecycle stages, campaign attribution, lead sources, and data hygiene.
- Build, segment, import, and maintain prospect and customer lists while supporting lead routing, campaign tracking, reporting, and attribution.
- Maintain Marketing event calendars, project trackers, documentation, templates, and shared resources.
- Develop and improve repeatable processes for campaigns, events, CRM management, and cross-functional collaboration.
Executive Operations & Administration
- Provide executive support, including calendar management, scheduling, travel coordination, meeting logistics, and executive communications for our CRO and Chief of Staff.
- Prepare agendas, presentations, meeting notes, document decisions, and track action items through completion.
- Coordinate executive meetings, customer briefings, board preparation, assist our lead Chief of Staff with team off-sites, onboarding logistics, and other cross-functional business initiatives.
- Track marketing budgets, sponsorship expenses, invoices, purchase orders, vendor payments, and maintain strong relationships with vendors and consultants.
- Manage cross-functional projects, timelines, priorities, and stakeholder communications while proactively identifying process improvements and operational needs.
Qualifications
You're Probably a Fit If You Have
- 2–3 years of experience in marketing, executive support, operations, project coordination, or a similar execution-focused role.
- Exceptional organizational and project management skills with strong attention to detail.
- Experience managing multiple priorities, deadlines, and stakeholders in a fast-paced environment.
- Excellent written and verbal communication skills, including drafting emails, presentations, event abstracts, and internal communications.
- Proficiency with Google Workspace, Microsoft Office, spreadsheets, project management tools, CRM platforms, and reporting dashboards.
- Ability to work independently while collaborating across distributed teams.
- Strong judgment, discretion, and professionalism when handling confidential information.
- A proactive, solutions-oriented mindset with a passion for improving processes.
- Comfort thriving in a fast-moving startup where priorities evolve quickly.
Bonus Points
- Experience supporting sales and marketing executives.
- Experience coordinating conferences, trade shows, sponsorships, or customer events.
- Experience with HubSpot or other CRM platforms.
- Experience building scalable operational processes in a growing startup.