首席执行官行政助理
Executive Assistant to the CEO
执行助理 - DotYeti
重要提示：此职位需要夜班工作时间（温哥华时间上午9:00 - 下午5:00）。
我们正在寻找一位积极主动、以客户为中心的执行助理，帮助我们与客户建立牢固、持久的关系，并确保与创意团队的顺畅协作。您将在管理端到端的客户体验和CEO的日常运营中发挥关键作用，确保期望一致、沟通清晰，并且最终成果超出预期。
您将负责：
- 掌握日历与安排会议：管理CEO复杂的日程安排，并作为积极的会议安排者，与潜在客户协调，安排高价值的会议。
- CRM与邮件分类：负责CRM（Hubspot），保持数据整洁，管理销售流程，并处理邮件分类，确保没有线索或优先事项被遗漏。
- 会议与行动项跟踪：参加关键会议并做详细记录，确保所有后续行动项——尤其是与客户跟进相关的——被跟踪并执行。
- 轻量级项目管理：协助整理业务文件，跟踪项目交付物，并确保必要的文档保持最新且可访问。
- 研究与销售材料：对潜在客户进行研究，并协助准备高质量的演示文稿、文件和提案，以帮助成交交易。
- 个人行政事务：处理偶尔的个人行政任务，包括复杂的差旅预订、费用报销或管理公司/个人礼品。
- 保持机密性：在该职位的所有方面都表现出最高水平的谨慎，保护敏感的商业和个人信息。
我们理想的候选人：
- 有3年以上作为执行助理、私人助理或类似高级支持角色的实践经验。
- 熟悉Hubspot Power User，能够自信地管理CRM流程、联系客户和销售流程。
- 具备出色的书面和口头沟通能力，能够清晰表达想法并撰写精炼的通信内容。
- 您积极主动，注重细节，并有“向上管理”的实际能力，能够在需求提出之前预判需求。
- 能够在PST工作时间工作。
加分项：
- 有初创公司和/或设计机构的经验。
- 有处理中小型企业、大公司和创业项目的设计师请求的经验。
查看英文原文
Executive Assistant - DotYeti
Important Note: This position requires overnight-shift hours (9:00 AM - 5:00 PM Vancouver Time).
We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations.
What you'll do:
- Master Calendar & Appointment Setting: Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books.
- CRM & Inbox Triage: Own the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks.
- Meeting & Action Item Tracking: Attend key meetings to take detailed notes and ensure all resulting action items—especially those related to client follow-ups—are tracked and executed.
- Light Project Management: Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible.
- Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals.
- Personal Administration: Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting.
- Maintain Confidentiality: Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information.
Our ideal candidate:
- Has 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.
- Solid experience in Hubspot Power User and feel confident managing CRM workflows, contacting clients, and sales pipelines.
- With excellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence.
- You are proactive, detail-oriented, and have a demonstrated ability to "manage up" and anticipate needs before they are stated.
- Can work in PST working hours.
Bonus Points for:
- Previous startup and/or design agency experience.
- Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives.
What We Offer:
- Fully Remote Work: Enjoy the flexibility of a remote work environment.
- Paid Time Off & Benefits: Generous paid time off, and mental health leave.
- Professional Growth: Opportunity to grow with a talented and collaborative team.
- Competitive Compensation: Competitive salary with yearly and surprise raises.
- Equipment Allowance: Allowance provided to equip your home office.
Hiring Process:
- Initial Interview
- Second-level Interview
- Final Interview
- Job Offer!
Note: We are currently not accepting meeting requests for this position through our website. Submit your application via this job ad.
Originally posted on Himalayas