Operations & Marketing Project Coordinator for an U.S Company (U.S-Based/Remote)
关于角色 我们正在聘请一个运营和市场营销项目经理，成为小而快速发展的团队组织骨干。计划是在 Slack 中做出来，工作在 Notion 中简报，两者之间的差距是静地消失的地方。你就是那个关闭这一差距的人。这个职位主要位于我们家用香水品牌的业务方面。你将拥有批发业务，并将保持产品开发，库存和生产：追逐供应商，保留时间表，建立项目板块，确保没有什么东西等待未有人要求答案。你还将拥有营销日历和项目流动。我们的营销团队在网站，付费，电子邮件和创作者工作中迅速移动。他们需要一个人确保一旦决定某件事就有了主人，日期，依赖地图，有人追逐它。你不是决定我们推出什么。你是知道一切情况的人，没有被问到。我们是一个人工智能前进公司，这是一个人工智能先进角色。克劳德是这个团队每天的工作的一部分，而不是副实验。我们希望你建立你的系统，SOP,跟踪器，并通过 AI 进行报告，并且继续寻找那些需要繁忙的工作的地方。你需要真正的好奇心和愿意让它成为你工作方式的一部分。你会做什么 · 拥有每天批发订单：处理订单，收费付款，创建货物和入境服务以及随之而来的客户服务 · 为供应商，样本和其他任何需求创造3PL 订单 · 在你的过程中写下 SOP,以便将功能交给一个专业协调员。在此时设计自己的替代品是工作的一部分，不是对其构成威胁的产品开发，库存和生产 · 供应商跟踪，成本比较，时间表和项目板跨新产品和包装 · 保持密切的生产状态和时间表，并尽早地调动旗，以便我们能够做些事情 · 支持库存运营和从团队中学习生产基础知识，随着时间推移而获得更多信息 · 在品牌和频道之间拥有单一日历：网站，付费创意，电子邮件和短信，创造者和 UGC,促销和产品发布 · 保留日期。从发售日期开始反转工作
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About the Role
We're hiring an Ops & Marketing Project Manager to be the organization backbone of a small, fast-moving team. Plans get made in Slack, work gets briefed in Notion, and the gap between those two is where things quietly die. You're the person who closes that gap.
This role sits primarily on the operations side of our home fragrance brand. You'll own wholesale operations end to end, and you'll be the one keeping product development, inventory, and production moving: chasing suppliers, holding timelines, building the project boards, and making sure nothing sits waiting on an answer nobody asked for.
You'll also own the marketing calendar and the project flow behind it. Our marketing team moves fast across website, paid, email, and creator work, and it needs someone who makes sure that once something is decided it has an owner, a date, a dependency map, and someone chasing it. You're not deciding what we launch. You're the person who knows the status of everything, without being asked.
We're an AI-forward company, and this is an AI-forward role. Claude is part of how this team works every day, not a side experiment. We expect you to build your systems, SOPs, trackers, and reporting with AI in the loop, and to keep finding the places where it takes busywork off your plate and off the plates of the people around you. You don't need a technical background. You do need real curiosity and the willingness to make it part of how you work.
What You'll Do
- Own wholesale day to day: processing orders, charging payments, creating shipments and inbounds, and the customer service that comes with it
- Create 3PL orders for suppliers, samples, and anything else needed
- Write the SOPs as you go, so the function can be handed to a dedicated coordinator over time. Designing your own replacement here is part of the job, not a threat to it
Product Development, Inventory, and Production
- Supplier follow-up, cost comparisons, timelines, and project boards across new products and packaging
- Stay closely on top of production status and timelines, and flag slippage early enough that we can do something about it
- Support inventory operations and learn the fundamentals of production from the team, with room to take on more here over time
The Marketing Calendar
- Own a single calendar across brands and channels: website, paid creative, email and SMS, creator and UGC, promotions, and product launches
- Hold the dates. Work backwards from the launch date rather than forwards from today, so creative, approvals, and builds land in the right order
- Turn strategy into briefed work. When a plan arrives as ten line items with five names attached, you break it into owned tasks with real dates and confirm who has what
- Catch collisions before they cost a day: duplicate briefs, two designers on the same asset, work blocked on an approval nobody requested
- Run the weekly cadence. What shipped, what slipped and why, and what's at risk next week, published without being asked for it
Systems, Notion, and AI
- Own Notion as the system of record for these areas: structure, templates, status hygiene, and getting people to actually use it
- Build real systems where only informal structure exists today, then keep them alive. A board nobody updates is worse than no board
- Use AI to build and run those systems, from drafting SOPs and briefs to pulling together reporting and tracking what's outstanding
- Keep creator and partnership records, contracts, and payments accurate and moving, in step with finance and the partnerships team
Requirements
What We're Looking For
- Exceptional organization. This is the single most important quality for this role
- 3+ years managing multiple concurrent projects across teams
- Operations experience in e-commerce, consumer brands, wholesale, or supply chain
- Direct marketing experience, ideally owning or running a marketing calendar across channels
- You already use AI seriously in your own work, and you can show us how. We care more about how you think with it than which tools you've touched
- Hands-on Notion experience. You've built databases and views that other people relied on, not just filled in someone else's
- Experience working inside a CRM and keeping it clean and current (Folk, HubSpot, Salesforce, Klaviyo, or similar)
- Strong follow-through. You're persistent with suppliers, vendors, and teammates until you get an answer
- The instinct to surface problems early, with a recommendation attached
- Strong written communication. Most of this job happens in writing, across time zones
- Strong English communication skills
- Strong Excel and Google Sheets skills, and comfort across Word, PowerPoint, and Google's suite of tools
Nice to Have
- Wholesale or B2B operations experience, including basic customer service
- Familiarity with Shopify, Cin7, Klaviyo, or Figma
- Experience with product development or packaging timelines
Benefits
- 💰 Competitive salary in USD
- 🕒 Flexible working schedule
- 🌎 100% remote, long-term career opportunity
Originally posted on Himalayas