财务与企业管理专员
Finance & Business Administration Officer
职位：财务与业务管理员
薪资：80,000至90,000菲律宾比索
工作时间：新西兰工作时间
工作类型：独立承包商
关于公司：
我们在新西兰运营四项紧密关联、持续增长的贸易业务，专注于屋顶工程、屋顶维护和脚手架。我们以卓越的运营和优质服务为驱动力，依靠健全的财务控制、精确的项目成本核算和高效的后台行政管理，支持现场团队和持续的商业扩展。
职位概述：
我们正在寻找一位经验丰富的财务与业务管理员，为我们在新西兰的四个实体提供全职的财务和行政支持。你将从菲律宾远程办公，负责四个不同的Xero账户、ServiceM8和Excel中的日常簿记、项目成本核算、管理报告和后台运营。
这是一个需要积极解决问题、调查差异并承担责任的实操性职位，而非简单的交易处理。你的首要任务是将所有账户完全更新，并从即将离职的业务经理处吸收知识，无缝接管我们日常财务职能的独立管理。
职责：
簿记与账务
- 在四个独立实体和Xero账户中管理日常簿记、银行对账和财务记录。
- 审核草拟的发票，应用正确的编码和跟踪类别，并将项目移至已批准状态。
- 管理应付账款（AP）和应收账款（AR），积极监控逾期发票和客户付款。
- 准备新西兰商品和服务税（GST）申报表供高管审核和批准。
- 根据业务需求发展，可能通过Crystal Payroll处理薪资。
项目成本核算与商业支持
- 跟踪和核对Xero、ServiceM8和自定义Excel计划中的项目成本。
- 从ServiceM8提取并交叉核对操作数据，当自动化同步不可用时。
- 直接在ServiceM8中记录客户收款，并审计承包商费率与开票金额是否一致。
- 验证供应商价格，识别、标记并解决成本差异。
- 确保所有收入和支出准确分配到正确的业务实体、项目和跟踪类别。
报告与业务行政
- 编制清晰的周度和月度管理报告，更新基础表格和
查看英文原文
Position: Finance & Business Administration Officer
Salary: Php 80,000 to Php 90,000
Working Hours: NZ Hours
Work Type: Independent Contractor
ABOUT THE COMPANY:
We operate four closely aligned, growing trades businesses in New Zealand specializing in roofing, roof maintenance, and scaffolding. Driven by operational excellence and quality service, our group relies on robust financial controls, precise job costing, and efficient back-office administration to support our on-site teams and ongoing commercial expansion.
ROLE OVERVIEW:
We are seeking an experienced Finance & Business Administration Officer to provide dedicated, full-time financial and administrative support across our four New Zealand entities. Operating remotely from the Philippines, you will manage day-to-day bookkeeping, job costing, management reporting, and back-office operations across four distinct Xero accounts, ServiceM8, and Excel.
This is a hands-on role that requires active problem-solving, discrepancy investigation, and ownership rather than simple transaction processing. Your initial focus will involve bringing all accounts fully up to date and absorbing knowledge from the departing Business Manager to seamlessly assume independent management of our day-to-day financial functions.
RESPONSIBILITIES:
Bookkeeping & Accounts
- Manage daily bookkeeping, bank reconciliations, and financial records across four separate entities and Xero accounts.
- Review draft invoices, apply correct coding and tracking categories, and move items to approved status.
- Oversee Accounts Payable (AP) and Accounts Receivable (AR), actively monitoring overdue invoices and customer payments.
- Prepare New Zealand Goods and Services Tax (GST) returns for executive review and approval.
- Potentially process payroll via Crystal Payroll as operational needs evolve.
Job Costing & Commercial Support
- Track and reconcile job costs across Xero, ServiceM8, and custom Excel schedules.
- Extract and cross-reference operational data from ServiceM8 where automated syncs are unavailable.
- Record customer receipts directly within ServiceM8 and audit contractor rates against invoiced amounts.
- Verify supplier pricing to identify, flag, and resolve cost discrepancies.
- Ensure all revenues and expenses are accurately allocated to the correct business entity, job, and tracking category.
Reporting & Business Administration
- Produce clear weekly and monthly management reports, updating underlying schedules and tracking models.
- Provide leadership with visibility into cash flow, payables, receivables, and real-time job costs.
- Maintain clean electronic records, database filings, supplier/contractor administrative files, and job documentation.
- Follow up on missing invoices, receipts, and supporting documentation across operations.
- Drive process improvements and handle ad-hoc administrative tasks to support business scalability.
Requirements
- System Expertise: Proven advanced proficiency in Xero and Microsoft Excel is mandatory.
- Accounting & NZ Compliance: Comprehensive understanding of AP/AR workflows, bank reconciliations, and New Zealand GST requirements.
- Multi-Entity Management: Demonstrated ability to manage multi-company accounts, cross-system reconciliations, and competing priorities simultaneously.
- Commercial Acumen: Strong experience in job-costing fundamentals and preparing structured management reports.
PREFERRED:
- Software: Hands-on experience with ServiceM8 (or similar job management platforms) and Crystal Payroll (or equivalent NZ payroll systems).
- Industry Experience: Background supporting businesses in construction, roofing, scaffolding, trades, or job-based operational models.
- Geographic Alignment: Prior experience directly supporting New Zealand-based businesses.
What You’ll Bring:
- Investigative Mindset: Exceptional attention to detail with the drive to investigate discrepancies and ask clarifying questions when data appears inconsistent.
- Proactive Ownership: A self-starter attitude with the ability to work independently, manage high-volume back-office operations, and hit deadlines without hand-holding.
- Organizational Agility: High capacity for multi-tasking, prioritizing workload across four business lines, and maintaining meticulous documentation.
Originally posted on Himalayas