高级行政助理 - HVAC / 建筑 / 屋顶 / 园艺
Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping
📍 Job Description
Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping
Location: Latin America (Colombia preferred)
Type: Full-Time, Remote
Salary:$1,000 – $4,000 USD / month (based on experience & scope)
Reports To: Founder / Managing Partner / Principal
About the Role
We are building a private talent network of elite Executive Assistants who support founders, operators, and managing partners in HVAC, construction, roofing, and landscaping companies across the U.S.
These are not entry-level VA roles.
We work exclusively with senior-level Executive Assistants who have already supported:
- Field-service founders and operators
- Managing partners overseeing crews, projects, or multi-job operations
You will act as a true right-hand partner — protecting executive time, managing operational flow, and serving as a trusted proxy when needed.
Many of our placements grow into Operations Manager or Chief of Staff roles.
What You’ll Be Doing
Depending on the client and level, responsibilities may include:
Executive Support & Gatekeeping
- Full ownership of inbox and calendar
- Priority filtering and decision routing
- Handling communication on behalf of the executive
- Managing confidential and sensitive information
Field-Service Operations Support
- Coordinating crews, dispatch, and vendors/contractors
- Tracking jobs, estimates, and service appointments
- Organizing maintenance workflows, materials procurement, and follow-ups
- Supporting project scheduling, client communications, and site coordination
- Managing stakeholder or client communications (when applicable)
Administrative & Financial Coordination
- Light bookkeeping coordination (QuickBooks, Jobber billing, etc.)
- Invoice tracking and payment follow-ups
- Document management (contracts, estimates, warranties)
- Preparing summaries and reports for leadership
Execution & Systems
- Turning messy requests into completed deliverables
- Tracking action items, owners, and deadlines
- Improving workflows and creating SOPs
- Proactively identifying bottlenecks before they become problems
Who We’re Looking For
Required
- Minimum 5+ years supporting founders, executives, or operators
- Direct experience in HVAC, construction, roofing, landscaping, or field services
- Fluent English with a near-native accent
- Exceptional written communication
- Strong discretion and judgment
- Comfortable saying “no” and protecting executive time
Preferred
- Experience supporting multiple stakeholders
- Familiarity with field-service or job management software
- Experience working with U.S.-based founders or contractors
- Exposure to scaling businesses or multi-entity structures
Why Join Our Network
- We do not place every assistant — quality over volume
- Once accepted, you’ll be matched with vetted, high-level clients
- Long-term roles, not task-based gigs
- Competitive compensation aligned with senior responsibility
- Opportunity to grow into Operations Lead or Chief of Staff roles
Salary: $1,000 – $4,000 / monthOriginally posted on Himalayas