Executive Assistant To CEO
管理 CEO 的职业和个人安排。•管理 CEO 的日程，安排他的约会和会议，准备议程，并与所有相关方协调。确保 CEO 对会议做好准备。•随时参加 CEO 会议，编制会议记录，跟踪任务和行动。•更新，维护和优先考虑 CEO 的工作列表。•代理 CEO:在 CEO 不在的时候作出决定并委托工作给其他人，如同 CEO 同意。•管理 CEO,高级管理层和员工在所有任务和倡议上进行沟通，与内部及外部高管有关各种项目和倡议的联系。•收集并向首席执行官提交各部门对项目和倡議的进展报告。分析这些数据，并报告计划的差异，并在没有规划时升级。•检查 CEO 的电子邮件，并在必要时回复它们。搜索信息以应答消息，如有所需，无论是内部还是外部。•有效地管理自己的时间任务以及建立高效的工作关系 •审查和处理他的电话和通信 •保持 CEO 的联系 •及时管理内部和外部沟通，以解决方案为导向的方式进行•负责管理委员会秘书的角色•协助首席执行官设想和开发新的业务案例•了解公司的愿景和目标并致力于实现它们•保持与公司政策和程序相关，帮助他人理解和遵循这些。•不断关注改善和发展处理工作过程和程序。•帮助在可呈现形式记录新商业概念和倡议•对 CEO 开展各种主题背景研究，并向利益关方提交报告和发现。•帮助制定商业模式和可行性研究。•提出提高整体工作效率的举措，并协助开发增强工作环境和总体绩效的程序和系统。•支持 CEO 保持与关键客户和合作伙伴的卓越参与水平。•维护和保护公司道德以极端承诺，保密，谨慎以及极端专业化和诚信；•帮助 CEO 更新项目实施状态。•协助首席执行官启动和推进各种组织发展活动，并提倡
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This is a full Time Fully remote job
•Manage professional and personal scheduling for CEO.
•Manage the CEO’s calendar and arrange his appointments and meetings, prepare agendas, and coordinate with all relevant parties. Ensure that the CEO is well prepared for meetings.
•Attend CEO’s meetings as and when required, prepare meeting minutes and follow up on tasks and actions.
•Update, maintain and prioritize the CEO's task lists.
•Deputize for CEO: make decisions and delegate work to others in the CEO's absence as agreed with CEO.
•Manage communications between CEO, senior management and employees on all tasks and initiatives, liaising with internal and external executives on various projects and initiatives.
•Collect and present departmental progress reports on projects and initiatives to the CEO. Analyze them and report variances to plans and escalate when they are not going to plan.
•Check CEO’s emails and respond to them when needed. Research information for replies to messages where appropriate, both internally and externally.
• effective management of own time tasks and in building efficient work relationships
•Screen and handle his phone calls and communications
•Maintain CEO's contacts
•Manage internal and external communication in a timely and in a solution-oriented approach
•Handle the role of Management Committee (MC) Secretary
•Assist the CEO in envisioning and developing new business cases
•Understand the company’s vision and objectives and dedicate yourself to achieving them.
•Keep abreast of company policies and procedures and help others understand and follow them.
•Continuously focus on enhancing and developing processes and procedures for handling work.
•Help document new business concepts and initiatives in presentable formats
•Carry out background research on various topics for the CEO and present reports and findings to stakeholders.
•Help formulate business models and feasibility studies.
•Come up with initiatives to improve overall work effectiveness and help develop procedures and systems to enhance work environment and general performance
•Support CEO in maintaining outstanding engagement levels with key clients and partners.
•Maintain and protect company ethics with an extreme sense of commitment, confidentiality, discretion and with extreme professionalism and integrity
•Help CEO stay updated on project implementation statuses.
•Assist the CEO in initiating and carrying forward various organizational development activities and initiatives.
•Draft, type, edit, format proofread and assemble reports, documents and presentations.
•Ensure staff adherence to standards and procedures and expedite workflows.
•Perform administrative and office support, such as writing business letters, typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
•Review internal documents prepared by staff before passing them to the CEO.
•Handle CEO’s travel arrangements and plans.
Job Requirements
- Preferably a university degree in Business Administration. A master’s degree in business administration is a plus.
- Worked as a CEO-level EA for at least 3-5 years, with overall experience of at least 7 years
- Excellent communication and presentation skills in Arabic and English, both verbally and written.Originally posted on Himalayas