美国销售团队行政助理
Executive Assistant to US Sales Team
*只有拥有2年以上行政助理经验的申请者才会进入面试。提交申请后，您将收到一个视频面试链接。只有完成视频面试任务后，才会获得现场面试机会*
我们正在寻找一位高度有条理且积极主动的行政助理，为我们的团队提供全面支持。理想的候选人应是业绩优秀的专业人士，能够无缝管理日常行政事务，并为团队的整体效率做出贡献。
主要职责
- 邮件管理：高效管理并优先处理高管的邮件通讯，确保及时回复和适当的后续跟进。
- 电话处理：根据需要处理来电和外拨电话。
- 日程管理：维护和整理复杂的日程安排，安排会议，并与内部和外部利益相关者协调会议。（已集成使用Calendly）
- 财务支持：提供轻量级的财务支持，包括费用跟踪、发票处理和财务文件整理。
- 市场营销支持：使用Canva设计专业且视觉吸引力强的演示文稿、营销材料和其他资料。这可能包括感谢卡、生日贺卡等图形。
- 社交媒体：协调社交媒体日历，确保所有帖子发布到合适的平台。
- 旅行安排：安排和协调商务旅行的计划、住宿和行程。
- 文件准备：代表高管团队起草和编辑信函、报告和其他文件。
- 会议协调：准备会议议程，根据需要参加会议，并整理会议纪要。确保团队内部的有效沟通与协作。
- 项目管理：协助管理特殊项目，确保其准确且按时完成。
技能、知识和专长
- 在抵押贷款或金融行业担任行政助理的丰富经验。
- 出色的组织能力和多任务处理能力。
- 精通所有类型的社交媒体。
- 对细节有很强的关注力，具有积极的问题解决态度。
- 能够在不断变化的环境中处理多项任务。
- 优秀的书面和口头沟通能力。
- 熟练使用Microsoft Office套件和其他相关软件。
- 熟悉Shape CRM者优先。
查看英文原文
*Only those with 2+ years of Executive Assistance Experience will get an interview. Once you apply you will be sent a video interview link. You will only get an in-person interview if you complete the video interview task first*
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. The ideal candidate will be a top-performing professional who can seamlessly manage the day-to-day administrative tasks and contribute to the overall efficiency of our team.
Key Responsibilities
- Email Management: Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups.
- Phone Calls: Handle both inbound and outbound calls as needed
- Calendar Management: Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated)
- Bookkeeping: Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization.
- Marketing Support: Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc.
- Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium.
- Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips.
- Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team.
- Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team.
- Project Management: Assist in managing special projects, ensuring they are completed accurately and on time.
Skills, Knowledge and Expertise
- Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry.
- Exceptional organizational and multitasking abilities.
- Proficient in all social media types
- Strong attention to detail and a proactive approach to problem-solving.
- Ability to handle many tasks in an ever-changing environment
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Knowledge of Shape CRM is a plus.
- Proficiency in Canva for assistance with marketing flyers is a plus.
Benefits
- Above market salary
- HMO on Day 1 for principal and two dependents
- Government-mandated benefits
- Performance-based Incentives
- Quarterly Company Events
- 1,000 PHP De Minimis
- Equipment and software provided
Originally posted on Himalayas