采购协调员
Purchasing Coordinator
这是一个远程职位。
我们的客户正在寻找一名采购协调员。他们在专业照明和制作行业运营，并通过扩展库存系统、现代化内部流程以及改善多个地点的服务交付，近年来加强了其运营。此职位对于确保设备、零件和服务的准确和及时采购、跟踪和交付至关重要。
职责
· 遵循内部流程图中列出的所有采购程序，确保使用最新版本。
- 审核来自服务部门的采购请求、维护需求和RMA申请，核实细节并在需要时升级不清楚的事项。
- 通过选择批准的供应商、确认价格、协商时间表、记录条款并在下单前获得请求者的批准来处理采购订单。
- 管理零件和设备订单，在签发采购订单前验证可用性、运输详情、保修、所需配件和成本审批。
- 处理供应商的RMA，完成必要的文件，协调保修或非保修维修，确认信用额度的接收，并确保符合RCT限制。
- 监督建筑和维护服务请求，确认日程安排、价格和文件。
- 跟踪采购时间表，确保设备和服务按时交付，并相应更新内部团队和库存系统。
- 按需向运营、服务技术人员、供应商和运输团队传达运输信息。
- 监控供应商绩效，跟进延误，并更新可用性和交货时间预期。
- 通过解决差异、确认交付、回应应付账款查询和验证公司应得的回扣或信用来审批供应商发票。
要求
- 具有采购、采购协调或库存操作方面的相关经验。
- 强大的组织和规划能力，能够优先处理截止日期。
- 优秀的沟通能力，具有协作和解决问题的思维。
- 能够解读采购指南，遵循结构化流程，并适当升级异常情况。
- 熟练使用Microsoft Office（Excel、Word、OneNote、OneDrive、SharePoint、Teams）。
- 能够管理运输详情、供应商沟通和成本验证。
资格
· 具有数据分析经验
查看英文原文
This is a remote position.
Our client is looking for a Purchasing Coordinator.They operate within the professional lighting and production industry and have strengthened their operations in recent years by expanding inventory systems, modernizing internal workflows, and improving service delivery across multiple locations. This role is essential to ensuring equipment, parts, and services are purchased, tracked, and delivered accurately and on time.
Responsibilities
· Follow all purchasing procedures outlined in internal flowcharts, ensuring the most current versions are used.
- Review incoming purchasing requests, maintenance needs, and RMA submissions from the Service Department, verifying details and escalating unclear items when needed.
- Process purchase orders by selecting approved vendors, confirming pricing, negotiating timelines, documenting terms, and ensuring requestor approval before placing any order.
- Manage part and equipment orders, validating availability, shipping details, warranties, required accessories, and cost approvals prior to issuing POs.
- Handle vendor RMAs by completing required documentation, coordinating warranty or non-warranty repairs, confirming receipt of credits, and ensuring compliance with RCT limits.
- Oversee building and maintenance service requests by confirming schedules, pricing, and documentation.
- Track procurement timelines to ensure equipment and services are delivered on schedule, updating internal teams and inventory systems accordingly.
- Communicate shipping information to operations, service technicians, vendors, and transport teams as required.
- Monitor vendor performance, follow up on delays, and update availability and lead time expectations.
- Approve vendor invoices by resolving discrepancies, confirming deliveries, responding to AP inquiries, and validating rebates or credits owed to the company.
Requirements
- Previous experience in purchasing, procurement coordination, or inventory operations.
- Strong organizational and planning skills with the ability to prioritize deadlines.
- Excellent communication skills with a collaborative, problem-solving mindset.
- Ability to interpret purchasing guidelines, follow structured procedures, and escalate exceptions appropriately.
- Proficiency with Microsoft Office (Excel, Word, OneNote, OneDrive, SharePoint, Teams).
- Comfort managing shipping details, vendor communication, and cost validations.
Qualifications
· Experience with data analysis and price comparison workflows.
- Ability to manage multiple tasks simultaneously while maintaining accuracy.
- Strong attention to detail and documentation habits.
- Demonstrated ability to make informed decisions within purchasing guidelines.
- A proactive, self-directed approach with a focus on team success.
Benefits
- Full-time position
- 100% remote work
- Opportunity to work with a global, industry-leading operations team
- Stable environment with long-term growth potential
Originally posted on Himalayas