FF&E 采购与采购初级经理
FF&E Procurement & Purchasing Junior Manager
此职位将与室内设计师和高级 FF&E 采购经理紧密合作，负责维护 FF&E 预算、项目采购、供应链、物流及项目安装。
协调与顶级供应商/制造商的关系，主导符合我们 UTOPIA LIVING 运营独特需求的成本效益采购策略。
总体负责团队内 FF&E、OS&E、设计及供应的订购、行政及采购工作。你需确保订单按时、在预算内并以最有效的方式完成，同时确保财务部门了解所有必要的合规信息。
概览：
- FF&E/装修预算与成本规划
- 招标与市场调研
- 合同与采购订单管理
- 付款预测与成本控制
- 物流、交付与安装及移交
你将：
- 与高级 FF&E 采购经理、建筑师和高级 FF&E/室内设计师协作，确认项目的进度、预算和截止日期
- 协助 FF&E/室内设计师收集完成详细规格文件所需的所有信息
- 与设计团队合作，根据项目的平面图、渲染图和规格制定初始采购计划
- 负责编制采购预算，并协调所有文件，确保符合所有文件标准
- 组织采购计划，与高级采购及项目经理沟通，确保所有项目里程碑达成
- 与财务团队紧密合作，及时提出资金申请，生成采购订单并支付预付款发票
- 接收、批准并传递发票以进行付款，并记录在采购计划中
- 与全球供应商联系，获取报价并讨论服务条款
- 在设定的预算和时间范围内工作，确保物品符合要求的规格并能按时交付
- 与内部团队和承包商协作，组织 FF&E 物流和安装
- 质量控制
- 确保所有供应商联系方式保持最新
- 进行现有供应商审核及新供应商拜访，以便为项目提供经批准的供应商名单
- 保持准确的采购和预算记录，并汇总信息进行每周采购审查
要求
- 本科及以上学历，相关专业优先
- 1-3年相关工作经验，有 FF&E 采购经验者优先
- 熟悉采购流程及供应链管理
- 具备良好的沟通能力和多任务处理能力
- 精通 Excel 及办公软件
- 英语流利，可作为工作语言
- 有国际供应商合作经验者优先
查看英文原文
This position will work closely with Interior Designers and Senior FF&E Procurement Manager to maintain FF&E budgets, project procurement, supply chain, logistics and project installations.
Orchestrate relationships with top-tier suppliers / manufacturers and spearhead cost-effective procurement strategies tailored to the unique demands of our UTOPIA LIVING operations.
In general will be responsible for ordering, administration and supply procurement of the FF&E, OS&E, design and supply within the team. It will be your responsibility to ensure that the orders are made on time, within budget and in the most efficient manner, ensuring that the Finance Department is kept informed of all necessary compliance.
At a glance:
- FF&E/Fit Out Budgets and Cost Planning
- Tendering and Market Research
- Contracts and Purchase Orders management
- Payment Forecast and Cost control
- Logistic, Delivery and Installation plus Handover
You will:
- Collaborate with Sr. FF&E Procurement Manager, Architects and Senior FF&E/Interior Designer to ascertain the timeline, budget and deadlines of the project
- Assist the FF&E/Interior Designer with sourcing all the information necessary to complete the detailed specification document
- Work with the design team to build the initial procurement schedule based on the review of layouts, renderings & specifications of the project
- Responsible for the compilation of the procurement budget and coordinating all documentation ensuring all document standards are met
- Organize the purchasing schedule, liaising with the Sr. Procurement and Project managers to ensure all project milestones are reached
- Working closely with the Finance team to raise Funding Requests, produce purchase orders and pay proforma invoices in timely manner
- Receive, approve and pass invoices for payment and log on procurement schedule
- Liaise with suppliers across the globe to obtain quotes and discuss terms of service
- To work within set budgets and timeframes, ensuring items meet the required specification and can be delivered on time
- Liaise with internal teams and contractors to organize FF&E logistics and installation
- Quality control
- Ensure all supplier contacts are up to date
- Carry out existing supplier reviews & new supplier visits in order to provide a list of approved suppliers to consideration on projects
- Maintain accurate procurement & budget records & collate information for a weekly procurement review
Requirements
- Bachelor’s Degree in Interior Design, Architecture, Supply Chain or Logistic, preferably Master's degree in any of above
- Project Management degree (Master’s or equivalent) is a plus
- Must have a minimum of 3 years experience within a procurement agency or design studio in a similar role.
- Advanced/fluent in English and Portquese - required
- Experience dealing with global projects and suppliers - markets across Europe, Brazil, DR, and Latin America advantageous.
- Experience in establishing and executing new processes
- Experience in preparing O&M Manuals for Hospitality projects
Benefits
Salary and benefits are competitive and based on candidate experience.
Note: Please submit your CV in English.
Originally posted on Himalayas