行政专员
Administrative Specialist
兼职行政专员是一个100%在办公室的工作岗位，负责为运营团队执行关键的运营和行政职能。该职位通过处理所有部门邮件、审核表格的准确性、公证文件以及确保日常办公室任务的顺利执行，提供关键支持。助理还担任公司的现场核心人员，处理本地事务，如每周一次前往PO Box取件，按需采购汇票用于法院或学校机构的付款。该职位需要高度关注细节和可靠性，以平衡流程导向的责任与独立的现场职责。
运营邮件处理
- 打开、分类并处理运营部门的所有 incoming 邮件；
- 仔细审核所有收到的表格（例如释放表格）的完整性和准确性（签名、所有字段填写等）；
- 在表格收到并可用于记录更新时进行扫描，并通知相关内部团队；
- 准备、打包并发送所有 outgoing 邮件
行政及公证支持
- 按业务需求公证表格和文件；
- 作为公司的专业现场代表；
- 维护办公室的一般整洁和有序
本地事务及物流
- 每周一次前往公司的PO Box取件；
- 按需前往本地机构（例如邮局、银行）采购汇票用于法院或学校机构的付款；
- 根据需要承担其他任务以支持团队和办公室运营
你具备：
- 适应力与解决问题能力：你在快节奏、动态的环境中表现出色，能够高效地多任务处理，快速适应变化，并以细致、流程导向的方式解决问题；
- 有效沟通：你具备出色的口头和书面沟通能力，能够促进讨论，并根据不同的受众调整沟通方式；
- 独立与协作：你是一个主动进取的人，能够独立工作，同时也重视并贡献于一个团队导向的环境；
- 客户导向：你致力于通过积极倾听需求并推荐定制化、有效的解决方案来建立良好的关系；
- 可靠性：你是一位值得信赖的专业人士，承诺定期且准时出勤
资格要求：
- 需要高中文凭或同等学历。一些大学教育优先；
查看英文原文
The Part-Time Administrative Specialist is a 100% in-office role responsible for executing key operational and administrative functions for the Operations team. This position provides critical support by processing all departmental mail, reviewing forms for accuracy, notarizing documents, and ensuring the smooth execution of daily office tasks. The assistant also serves as the company's central on-site presence, handling local errands such as PO Box pickups and procuring money orders as needed. This role requires strong attention to detail and reliability to balance process-oriented responsibilities with independent, on-site duties.
Operational Mail Processing
- Opening, sorting, and processing all incoming mail for the Operations department;
- Carefully reviewing all received forms (e.g., release forms) for completeness and accuracy (signatures, all fields filled, etc.);
- Scanning and digitally notifying the appropriate internal teams when forms are received and available for record updates;
- Preparing, packaging, and sending all outgoing mail
Administrative & Notary Support
- Notarizing forms and documents as needed for business operations;
- Serving as the professional, in-office presence for the company;
- Maintaining general office tidiness and organization
Local Errands & Logistics
- Traveling to the company's PO Box once per week to retrieve mail;
- Traveling to local establishments (e.g., post office, bank) as needed to procure money orders for court or school institution payments;
- Taking on other duties as needed to support the team and office operations
What you bring:
- Adaptability & Problem-Solving: You thrive in a fast-paced, dynamic environment, demonstrating a keen ability to multitask, adapt quickly to change, and solve problems with a detailed, process-oriented approach;
- Effective Communication: With strong verbal and written communication skills, you can facilitate discussions and tailor your communication style to various audiences;
- Independent & Collaborative: You are a self-starter who works well independently but also values and contributes to a team-oriented environment;
- Client-Focused: You are dedicated to fostering positive relationships by actively listening to needs and recommending customized, effective solutions;
- Reliability: You are a dependable professional with a commitment to regular and punctual attendance
Qualifications:
- High School Diploma or equivalent required. Some college preferred;
- Navigate between multiple windows/browsers with ease, perform extensive internet research, and type 45 WPM;
- Working knowledge of G-Suite and Microsoft Office products;
- Ability to gain extensive knowledge of background screening and related industry vendors, and how it relates to the information we obtain;
- Able to sit at a desk and work on a computer for prolonged periods of time;
- Ability to enter data into a computer quickly and accurately