执行助理（运营与客户协调）

Executive Assistant – Operations & Client Coordination | GoHighLevel (GHL) | Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
Industry: Automotive
About the Role
At Pavago, one of our clients is hiring a highly organized and proactive Executive Assistant to serve as the operational right hand to a founder in the automotive industry.
This is not a traditional administrative role. You’ll take ownership of client communication, contractor coordination, CRM management, scheduling, research, and day-to-day operational execution.
The goal is simple: keep the business organized, keep priorities moving, and make sure nothing falls through the cracks.
If you’re experienced with GoHighLevel (GHL), comfortable supporting a founder, and naturally take ownership without constant direction, this role is a strong fit.
What You’ll Own
Client Communication & Follow-Up

• Manage incoming client inquiries and identify urgent priorities

• Draft and send professional emails, updates, and summaries

• Maintain consistent follow-up with clients

• Track outstanding requests through resolution

• Ensure clients receive timely, professional communication

• Help maintain a smooth and high-quality client experience

Contractor & Project Coordination
Coordinate freelance contractors across active projects and deals.
You’ll:

• Track assignments, deadlines, and deliverables

• Follow up on outstanding work

• Keep stakeholders updated on progress

• Identify potential delays early

• Ensure tasks are completed without requiring constant founder involvement

GoHighLevel (GHL) & CRM Management
Take ownership of GoHighLevel and maintain accurate visibility across clients, deals, and workflows.
Responsibilities include:

• Updating client and deal records

• Maintaining pipeline accuracy

• Organizing client information during onboarding

• Tracking follow-ups and next steps

• Keeping CRM data clean and structured

• Ensuring active opportunities and tasks remain visible

Hands-on GoHighLevel experience is required for this role.
Calendar, Email & Daily Execution
Manage day-to-day scheduling and coordination using:

• Google Calendar

• Gmail

• Google Docs

• Google Drive

You’ll:

• Schedule and coordinate meetings

• Organize daily priorities

• Prepare context and materials before calls

• Track action items and next steps

• Support daily check-ins and execution

• Resolve scheduling conflicts proactively

Research & Reporting
Conduct light operational and market research, including:

• Market comparisons

• Inventory checks

• Data gathering

• Competitor or business research

Turn findings into clear, structured summaries that help leadership make faster decisions.
What Success Looks Like

• Clients receive fast and professional responses

• No important follow-ups or tasks are missed

• GoHighLevel remains clean, accurate, and organized

• Contractors meet deadlines and stay aligned

• Meetings and priorities are coordinated efficiently

• Leadership has clear visibility into active work

• The founder spends less time managing routine execution

What Makes You a Strong Fit
You are:

• Highly organized and detail-oriented

• Proactive rather than instruction-dependent

• Comfortable juggling multiple priorities

• Strong at following through and closing loops

• Professional and confident in client communication

• Reliable and responsive during U.S. business hours

• Calm when priorities change quickly

• Comfortable working directly with a founder

• Able to operate independently with minimal supervision

Required Experience & Skills
Must-Have Experience

• 2+ years of experience supporting a:

• Founder

• Executive

• Small business owner

• Experience managing client communication and follow-ups

• Experience coordinating multiple operational workflows

• Strong hands-on GoHighLevel (GHL) experience — non-negotiable

Tools & Skills
Proficiency with:

• GoHighLevel (GHL)

• Gmail

• Google Calendar

• Google Docs

• Google Drive

Additionally:

• Excellent written and verbal English

• Strong calendar and scheduling skills

• Excellent organization and attention to detail

• Ability to manage shifting priorities

• Ability to work independently in a remote environment

• Reliable high-speed internet and professional remote workspace

Nice to Have
Experience with:

• Gamma

• Google Slides

• PowerPoint

• NotebookLM or similar research tools

• Startup or entrepreneurial environments

• Automotive businesses

• Operations-heavy companies

• Contractor or freelancer coordination

What a Typical Day Looks Like
You might:

• Review client messages and prioritize urgent requests

• Respond to emails and manage follow-ups

• Check contractor progress and outstanding deliverables

• Update GoHighLevel pipelines and client records

• Coordinate meetings and manage the founder’s calendar

• Prepare information and context for upcoming calls

• Conduct market, inventory, or competitor research

• Organize findings and operational updates

• Track action items through completion

In short: You keep communication clear, systems organized, contractors aligned, and daily operations moving so the founder can stay focused on growing the business.
Key Metrics for Success

• Client response time and communication quality

• GoHighLevel CRM accuracy

• Follow-up completion rate

• On-time task and project completion

• Contractor coordination and accountability

• Scheduling accuracy and efficiency

• Operational organization

• Reduction in routine founder involvement

Why This Role Stands Out

• Work directly with a founder

• High ownership over daily business operations

• Direct exposure to client and operational workflows

• Opportunity to become a trusted operational partner

• Hands-on experience with GoHighLevel and modern business systems

• Fully remote working environment

• Potential growth into:

• Senior Executive Assistant

• Operations Coordinator

• Operations Manager

• Chief of Staff

Interview Process

• Initial Phone Screen

• Spark Hire Intro Video

• Video Interview with Pavago Recruiter

• Client Interview

• Offer & Onboarding

Apply Now
If you:

• Have strong hands-on GoHighLevel experience

• Have supported founders or executives

• Take ownership without needing constant direction

• Are excellent at client communication and follow-through

• Thrive in fast-paced, operations-heavy environments

We’d love to hear from you.
Apply now and become the operational backbone behind a growing automotive business.
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Originally posted on Himalayas