执行助理（职位编号：CHAMIC1EA）
Executive Assistant (Job ID: CHAMIC1EA)
🌟 令人兴奋的远程职位！我们正在招聘一位行政助理！🌟
您是否是一位有条理的行政助理，具备扎实的会计、现金流管理和运营协调经验？我们正在寻找一位位于南非的优秀行政助理，为一家位于弗吉尼亚州里士满的快速发展的建筑和土木工程公司的老板提供值得信赖的运营支持！
🚨 重要提示 - 观看这个快速教程视频了解如何被录用：🔗
🗣️ 需要 C1 级英语水平。被选中的候选人将在整个工作时间严格使用英语进行交流。🎙️ 请提交您的简历和英文语音录音。
📋 职位概览
- 职位名称：行政助理
- 职位编号：CHAMIC1EA
- 行业：建筑与土木工程
- 地点：南非
- 就业类型：全职
- 工作时间：周一至周五 | 美东时间上午8:00 – 下午5:00
- 薪资：每月2500 – 3000美元 💰
- 开始日期：尽快入职 🚀
🏢 关于客户
我们的客户是一家在弗吉尼亚州里士满运营的成熟且快速发展的建筑和土木工程公司，处于高需求的现场工作环境中。目前每周工作70-80小时，涵盖现场运营和业务领导，老板正在战略性地投资于专职的高管支持。您将成为首批直接融入公司核心运营的远程专业人员之一，以建立更强大的系统，提高运营可见性，并保护高管的时间。
💼 关于职位
这不是一个传统的行政支持职位。作为行政助理，您将作为老板值得信赖的左右手，直接负责关键的财务、运营和行政流程。您将在快节奏的环境中带来结构化管理，无需持续监督即可处理现金流、现场收据、沟通和标准操作流程的开发。
🎯 主要职责
- 💰 现金流、会计与项目成本（首要任务）：及时准备和开具发票，监控应收账款，跟进逾期付款，将收据/费用录入QuickBooks Online，保持准确的项目成本记录，并整理相关的财务文件。
- 🧾 现场收据管理：建立并维护高效的流程，收集、跟踪并匹配现场承包商的收据到相应的项目文件，以减少因信息缺失导致的延误。
- 📧 邮件与沟通管理
查看英文原文
🌟 Exciting Remote Opportunity! We're Hiring an Executive Assistant! 🌟
Are you an organized Executive Assistant with strong bookkeeping, cash-flow management, and operational coordination experience? We are seeking an exceptional Executive Assistant based in South Africa to serve as the trusted right-hand operational partner to the owner of a fast-growing construction and civil engineering firm based in Richmond, Virginia!
🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗
🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.
📋 Job Details at a Glance
- Job Title: Executive Assistant
- Job ID: CHAMIC1EA
- Industry: Construction & Civil Engineering
- Location: South Africa
- Employment Type: Full-Time
- Work Schedule: Monday–Friday | 8:00 AM – 5:00 PM EST
- Compensation: $2,500 – $3,000 per month 💰
- Start Date: ASAP 🚀
🏢 About the Client
Our client is the owner of an established, fast-growing construction and civil engineering firm operating in a high-demand, field-based environment in Richmond, Virginia. Currently working 70–80 hours per week across field operations and business leadership, the owner is making a strategic investment in dedicated executive support. You will be among the first remote professionals integrated directly into the company's core operations to build stronger systems, improve operational visibility, and protect executive bandwidth.
💼 About the Role
This is not a traditional administrative support role. As the Executive Assistant, you will serve as the owner's trusted right-hand partner, taking direct ownership of key financial, operational, and administrative workflows. You will bring structure to a fast-moving environment, managing cash flow, field receipts, communications, and SOP development without requiring constant supervision.
🎯 Key Responsibilities
- 💰 Cash Flow, Bookkeeping & Job Costing (Top Priority): Prepare and issue invoices promptly, monitor accounts receivable, follow up on overdue payments, code receipts/expenses in QuickBooks Online, maintain accurate job-costing records, and organize supporting financial documentation.
- 🧾 Field Receipt Management: Establish and maintain an efficient process for collecting, tracking, and matching receipts from field contractors to appropriate project files to reduce missing information delays.
- 📧 Inbox & Communication Management: Organize high-volume Outlook email traffic into project-based folders, archive key project communications, screen inbound messages, review call summaries, and prioritize critical issues to protect the owner's schedule.
- ⚙️ Operational Support & SOP Development: Identify operational bottlenecks, create structured remote-to-field workflows, and document Standard Operating Procedures (SOPs) for receipt collection, expense reporting, and document filing.
- 📅 Executive Support: Handle calendar coordination, scheduling, travel planning, administrative tasks, and ad-hoc operational requests with urgency and professionalism.
✅ Qualifications & Skills
⭐ Core Requirements:
- Experience: Proven track record as an Executive Assistant, Senior Administrative Assistant, or Operations Coordinator working directly with business owners.
- Financial & Tech Mastery: Strong hands-on experience with QuickBooks Online, bookkeeping, invoicing, accounts receivable, and expense/job-cost tracking.
- Software Fluency: High proficiency with Microsoft Office (Outlook, Excel, Word) and Google Workspace.
- Communication: Exceptional written and spoken English communication skills; highly organized with obsessive attention to detail and accuracy.
🌟 Preferred / Highly Valued:
- Experience supporting construction, civil engineering, trade, contracting, or field-service businesses.
- Hands-on experience with construction-related job costing and managing high-volume project documentation.
- Bilingual Spanish & English: Spanish proficiency is a strong advantage due to communication with trade partners and Hispanic clients.
🛠️ Tech Stack Used:
· QuickBooks Online, Microsoft Outlook & Office, Google Workspace, VoIP telephony, Email/SMS.
🚀 Submit your application today and take the first step toward your next great opportunity!
Originally posted on Himalayas