远程行政助理-会计
Remote Executive Assistant-Bookkeeper
FreedUp 正在寻找一位远程行政助理加入我们的团队。在这个职位上，你将成为我们行政助理团队的重要一员，作为一家客户公司的合伙人专职助手，这是一家正在快速发展的专业服务公司。你将帮助他们重新掌控时间，使沟通、收件箱管理、日程安排和内部运营更加有序。你将与他们密切合作，建立信任和节奏，最终全面负责重复性流程，如合伙人沟通、日历/时间跟踪协调以及基于 ClickUp 的项目支持。这是一个非常适合注重细节、善于保密、能够将信息提炼成清晰书面总结，并渴望成为高管日常工作的真正延伸的人士的职位。
在这个职位中，我们寻求一位兼具行政助理和会计职能的候选人，将负责开票、账单处理、应付账款和应收账款，同时提供一致的财务报告。理想的候选人应熟练使用 QuickBooks 等财务工具，并能确保财务操作的准确性和效率。这个职位适合喜欢处理数字并具备敏锐细节观察能力的人士。
地点：完全远程
职位类型：全职
薪资：每月 1,000 至 1,600 美元
要求
- 3 年以上担任行政助理或类似行政/运营支持岗位的经验。
- 出色的书面沟通能力，能够将会议讨论内容提炼为适合团队广泛分发的清晰、简洁、高层级的摘要。
- 在处理敏感或机密业务和人事信息时具备良好的保密意识和判断力。
- 能够在会议中详细记录并整理出有条理的行动项、决策和负责人。
- 有管理或组织繁忙邮箱的经验，包括优先级分类系统、标签和文件夹结构。
- 熟悉日历管理的最佳实践（会议标题、描述、时间块惯例）。
- 具备 ClickUp 的使用经验，或快速学习新项目管理平台的能力。
- 能够以 Slack 为主要沟通工具，主要在客户的公开频道中工作。
- 高度有条理、积极主动、自我驱动，能够在远程环境中独立工作。
- 有创建或复制检查清单/模板并分配步骤给多个利益相关者的经验。
查看英文原文
FreedUp is excited to announce an opening for a Remote Executive Assistant to join our team. In this role, you will be a vital part of our EA team, placed as the dedicated right hand to a Partner at one of our client companies, a growing professional services firm. You'll help them reclaim time and bring order to communications, inbox management, scheduling, and internal operations. You'll work closely with them to build trust and rhythm, eventually taking full ownership of recurring processes like partner communications, calendar/time tracking coordination, and ClickUp-based project support. This is an excellent opportunity for someone who is detail-oriented, discreet, comfortable synthesizing information into clear written summaries, and excited to become a true extension of an executive's day-to-day.
In this role, we are seeking an EA- Bookkeeper, who will oversee invoicing, billing, handle accounts payable and receivable while providing consistent financial reporting. The ideal candidate is proficient in using financial tools like QuickBooks and can ensure the accuracy and efficiency of our financial operations. This role is perfect for someone who enjoys working with numbers and has a keen eye for detail.
Location: Fully Remote
Job Type: Full-Time
Salary: $1,000 - $1,600 per month
Requirements
- 3+ years of experience as an Executive Assistant or in a similar administrative/operations support role.
- Excellent written communication skills, with the ability to synthesize meeting discussions into clear, concise, high-level summaries appropriate for broader team distribution.
- Strong discretion and judgment when handling sensitive or confidential business and personnel information.
- Comfort taking detailed notes during live meetings and turning them into organized action items, decisions, and owners.
- Experience managing or organizing a busy email inbox, including triage systems, labeling, and folder structures.
- Familiarity with calendar management best practices (meeting titles, descriptions, time-block conventions).
- Working knowledge of ClickUp, or strong ability to quickly learn new project management platforms.
- Comfort working in Slack as a primary communication tool, largely within the client's public channels.
- Highly organized, proactive, and self-motivated, capable of working independently in a remote environment.
- Experience creating or duplicating checklists/templates and tasking out steps to multiple stakeholders.
Key Responsibilities
- Partner Communications: Sit in on weekly partner meetings, take notes, and share a clear summary with the wider team.
- Inbox Management: Keep the inbox organized and triaged daily, turning action items into tasks and keeping email clutter-free.
- Calendar & Time Coordination: Schedule meetings following team norms and help track time in Toggl.
- Team Integration: Be an active, trusted presence on Slack and build strong working relationships across the team.
- General Administrative Support: Help with ad hoc admin tasks, filing, and organization as needed.
- QuickBooks Management: Utilize QuickBooks for bookkeeping, including entering transactions, reconciling bank statements, and generating financial reports.
- Billing Support: Assist with the preparation and processing of client invoices, ensuring timely and accurate billing.
- Accounting: Manage and maintain accurate financial records, including general ledger entries, accounts payable and receivable, and financial reporting.
- Financial Reporting: Provide insights and recommendations based on financial data to help improve the company's financial health.
- Compliance: Ensure that all financial processes comply with relevant regulations and company policies.
- Collaboration: Work closely with other departments to support financial operations and provide necessary reports.
Benefits
- International experience
- Opportunity to work remotely from anywhere
- Supportive and collaborative team environment
- Learning and development opportunities
- Potential Performance Bonuses
- PTO
- HMO after 3 months
Originally posted on Himalayas