Virtual Assistant
在布拉格的 Dentons Europe Services,我们拥抱了协作和持续改进文化。我们的专业团队致力于无地合作提供广泛的服务，包括金融，IT,人力资源，营销等，以支持法律团队管理大量数据，确保准确性和增强整体法律流程。工作概述 Dentons 正在寻求一个积极且高度组织的虚拟助理，以便为欧洲地区律师和商业专业人士提供高质量的行政，组织和协调支持。你将帮助利益相关者有效地管理日常活动，在日历管理，文件制作，会议协调和商业服务过程中提供及时支持。与多个司法管辖区的同事合作，你将有助于实现一致，响应性和客户专注的服务。关键责任 · 管理日程表，约会，会议，会议和旅行安排，包括跨时间区协调。· 准备行程，议程，演讲，报告，电子表格和其他商务文档。· 起草，编辑，格式化，校正，翻译和转载文件和信件，确保遵守公司标准。·监督收件箱，支持日常信件并协调后续行动以确保行政请求及时完成。·维护电子档案和文档管理系统，包括 Filesite 和 Dentons Direct,并支持准确的记录。·与商务服务团队协调有关开放材料，冲突检查，结账和发票的流程。· 与风险，财务，结账，OGC,人力资源，BD 和营销团队合作，促进及时完成工作流程和申请。· 与其他虚拟助理合作，以保持服务连续性，平衡工作负载和在缺席或峰期提供覆盖。要求 · 一到三年的经验：行政，执行助手，秘书，协调或商业支持角色。优先获得专业服务，法律，企业或国际环境的经验。· 支持多方利益相关者，管理竞争优先事项和协调复杂的行政流程的经验；·强大的 Microsoft Outlook,Word,PowerPoint 和 Excel 技能，以及文档格式化和编写能力。
查看英文原文
At Dentons Europe Services in Prague, we embrace a culture of collaboration and continuous improvement. Our team of professionals is dedicated to collaborating seamlessly to provide a wide range of services, including finance, IT, human resources, marketing, and more to support legal teams in managing large volumes of data, ensuring accuracy, and enhancing the overall legal process.
Job overview
Dentons is seeking a proactive and highly organised Virtual Assistant to provide high-quality administrative, organisational and coordination support to Lawyers and Business Professionals across the Europe Region. You will help stakeholders manage their day-to-day activities efficiently, delivering timely support across calendar management, document production, meeting coordination and business services processes. Working with colleagues across multiple jurisdictions, you will contribute to a consistent, responsive and client-focused service.
Key Responsibilities
- Manage calendars, appointments, meetings, conferences and travel arrangements, including coordination across multiple time zones.
- Prepare itineraries, agendas, presentations, reports, spreadsheets and other business documentation.
- Draft, edit, format, proofread, translate and transcribe documents and correspondence, ensuring compliance with Firm standards.
- Monitor inboxes, support routine correspondence and coordinate follow-up actions to ensure administrative requests are completed on time.
- Maintain electronic filing and document-management systems, including Filesite and Dentons Direct, and support accurate record keeping.
- Coordinate with Business Services teams on processes relating to matter opening, conflict checks, billing and invoicing.
- Work with Risk, Finance, Billing, OGC, HR, BD and Marketing teams to facilitate timely completion of workflows and requests.
- Collaborate with other Virtual Assistants to maintain service continuity, balance workloads and provide cover during absences or peak periods.
Requirements
- One to three years’ experience in an administrative, executive assistant, secretarial, coordination or business support role. Experience in a professional services, legal, corporate or international environment is preferred.
- Experience supporting multiple stakeholders, managing competing priorities and coordinating complex administrative processes.
- Strong Microsoft Outlook, Word, PowerPoint and Excel skills, together with document formatting and proofreading capabilities.
- Familiarity with document-management systems, virtual collaboration tools and remote working environments.
- Excellent communication, organisation, prioritisation and time-management skills, with a high level of attention to detail.
- A proactive, reliable and collaborative approach, with discretion, sound judgement and the ability to remain effective under pressure.
- A degree, or ongoing studies, in Law, Business Administration, Finance or a related discipline is preferred.
Benefits
- 5 weeks of vacation
- 3 sick days
- Meal allowance of CZK 110/day
- Home office allowance of CZK 4,70/hour
- Multisport card worth CZK 420 and/or Multipass card (Flexi pass) worth CZK 500 per month
Originally posted on Himalayas