执行行政助理
Executive Administrative Assistant
此职位发布是为组织内未来的机会而设。
虽然我们目前可能没有具体的职位空缺，但我们一直在寻找有才华的人才加入我们的团队。通过申请此职位，您表达了对与您的技能和经验相匹配的潜在未来职位的兴趣。我们致力于打造一个多元化且充满活力的团队，鼓励您提交申请以考虑未来的机遇。感谢您对我们团队的关注！
关于该职位
技术事务顾问公司正在寻找执行行政助理，以支持我们的现有及未来客户。这可能是全职或兼职职位，大部分工作将远程完成。执行行政助理将为高管管理层执行行政职责。其职责是让高管从行政类工作中解脱出来，以便他们能有更多时间处理高管级别的职责。其可能需要处理各种涉及文书和行政职能的情况和冲突，以支持高管，并负责机密且时间敏感的材料。准备常规和高级别的信函、备忘录和报告。依靠经验和判断力来计划并实现目标。
您将负责的工作
职责包括但不限于：
日程与会议安排：
- 监控多种沟通渠道，以做出日程安排决策。
- 为指定的高级管理人员（3位高级管理人员）维护日程并提供相关支持。
- 执行所有必要的操作来安排会议，协调并设置/连接虚拟会议和会议，使用政府订阅的虚拟平台。
- 至少每周与高管进行一次会议，讨论他们的个人日程需求、前瞻性的会议要求，或讨论日程/安排中的挑战。
组织使命与参与：
- 全面了解所分配办公室的使命、目标和组织结构（现场和非现场；联邦机构和承包商），以便更好地与其他人员进行交流并促进沟通。与内部和外部利益相关者沟通：
- 与政府和承包商高管（包括他们的指定员工）进行沟通和对接
查看英文原文
This job posting is for future opportunities within our organization.
While we may not have a specific position open at this moment, we are continuously seeking talented individuals to join our team. By applying to this posting, you are expressing your interest in potential future roles that align with your skills and experience. We are committed to building a diverse and dynamic team, and we encourage you to submit your application to be considered for upcoming opportunities. Thank you for your interest in joining our team!
About the role
Capitol Advisors on Technology is currently in search of Executive Administrative Assistants to support our current and future clients. This could be a full or part-time position, and the majority of the work will be done remotely. The Executive Administrative Assistant will perform administrative duties for executive management. S/he will relieve the executive of administrative-type functions in order to increase the time an executive has available for executive-level responsibilities. S/he may handle a wide variety of situations and conflicts involving the clerical and administrative function for supporting the Executives and will be responsible for confidential and time-sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Relies on experience and judgment to plan and accomplish goals.
What you'll do
RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:
Calendar and Meeting Organization:
- Monitor a broad range of communication in order to make scheduling determinations.
- Maintain calendar for and provide related support to assigned Senior Executives (3 Senior Executives).
- Perform all actions required to schedule meetings, coordinate, and set up/connect for virtual meetings and conferences using government subscriptions for virtual platforms as required.
- Conduct at least one weekly meeting with Executives on their individual calendaring needs, for forward-looking meeting requirements or to discuss challenges with calendars/schedules.
Organizational Mission & Engagement:
- Obtain a thorough understanding of the mission, objectives, and organizational structure (on and off-site; Federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others. Communication with internal & external stakeholders:
- Communicate and interface with Government and contractor executives (to include their assigned staff) to facilitate meetings and transmission of other pertinent acquisition information.
Administrative Support:
- Provide administrative support to prepare, creating, format, review and edit correspondence, reports, notes, memorandums, letters, presentations, and other forms of communication for conformance with appropriate formatting, procedural instructions, accuracy, typographical/spelling, grammar, and necessary attachment for distribution as directed or as appropriate.
- Maintaining main staff directories and organizational charts.
- Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers and proper format.
Meeting Support:
- Provide administrative support during meetings, conferences, etc. as requested, and provide accurate note-taking for such meetings.
- Follow up with summary meeting notes, action items and/or reports from meetings for distribution no more than 3 days after the conclusion of meetings scheduled for 75 minutes or less. No later than 5days for strategic conferences and meetings lasting longer than 90 minutes,
- Processing/Tracking of Requisition packages: Gather, assemble, track, prepare, and submit for routing and maintain requisition packages related to OA p procurements/ purchases (i.e., routing sheet, acquisition documents and other pertinent information).
Qualifications
The ideal candidate will have:
- Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in other secretarial position required
- Previous experience working in a government agency a plus
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Up-to-date with advancements in office applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communication skills
- Discretion and confidentiality
- High School degree required
Capitol Advisors on Technology is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Originally posted on Himalayas