人力资源管理员/质量保证
HR Administrator/Quality Assurance
职位名称：人力资源管理员
地点：南非
职位类型：全职，远程办公
工作时间：南非标准时间（上午10点-晚上9点）
薪资：南非兰特（ZAR）
人力资源管理员负责在承包商和员工生命周期中提供行政支持，主要关注入职、合同管理、招聘协调、人力资源记录管理和面试安排。
此职位在确保所有人力资源和招聘流程准确、高效地完成，并符合公司程序方面起着关键作用。与人力资源经理、招聘团队、客户经理、运营团队和客户紧密合作，人力资源管理员将协调入职活动，维护人力资源系统和数据库，支持招聘行政工作，并确保候选人和承包商的无缝体验。
承包商入职与合同管理
确保生成合同所需的所有信息准确完整，包括：
- 入职日期
- 薪资和薪酬详情
- 客户计费费率
- 带薪休假（PTO）分配
- 全职或兼职状态
- 设备需求
- 在适用情况下协助合同修改、查询、补充协议和合同更新
人力资源管理
- 在所有人力资源系统中维护准确的员工和承包商记录。
- 将所有新承包商添加到员工数据库并根据需要更新记录。
- 维护终止记录并确保承包商数据库保持准确和最新。
- 更新每月新员工报告和人力资源跟踪文件。
- 协助准备薪资表，确保新员工信息在薪资截止日期前完整。
- 监控试用期评估日期（如适用）。
- 维护人力资源文件，确保所有文件完整、有序且合规。
- 维护承包商的设备分配记录。
- 确保所有员工、承包商和公司信息的机密性。
- 为承包商准备晋升、转正和确认信。
招聘管理与面试协调
- 监控招聘渠道和面试反馈，确保所有成功录用者被记录并推进至入职流程。
- 为候选人准备面试，提供面试指导，确认岗位详情，解释面试期望，并确保他们充分准备。
- 协调并安排候选人与客户之间的面试。
查看英文原文
Job Title: HR Administrator
Location: South Africa
Job Type: Full-Time, Remote
Working Hours: SAST (10am-9pm)
Salary: South African Rand (ZAR)
The HR Administrator is responsible for providing administrative support across the contractor and employee lifecycle, with a primary focus on onboarding, contract administration, recruitment coordination, HR record management, and interview scheduling.
This role is instrumental in ensuring all HR and recruitment processes are completed accurately, efficiently, and in accordance with company procedures. Working closely with the HR Manager, Recruitment Team, Account Managers, Operations Team, and clients, the HR Administrator will coordinate onboarding activities, maintain HR systems and databases, support recruitment administration, and ensure a seamless experience for both candidates and contractors.
Contractor Onboarding & Contract Administration
Ensure all information required for contract generation is accurate and complete, including:
- Start dates
- Salary and remuneration details
- Client billing rates
- Paid Time Off (PTO) allocations
- Full-time or Part-time status
- Equipment requirements
- Assist with contract amendments, queries, addendums, and contractual updates where applicable
HR Administration
- Maintain accurate employee and contractor records across all HR systems.
- Add all new contractors to the Employee Database and update records as required.
- Maintain termination records and ensure contractor databases remain accurate and up to date.
- Update monthly new hire reports and HR tracking documents.
- Assist with payroll preparation sheet by ensuring new starter information is complete before payroll deadlines.
- Monitor probation review dates where applicable.
- Maintain HR files and ensure all documentation is complete, organised, and compliant.
- Maintain equipment allocation records for contractors.
- Ensure confidentiality of all employee, contractor, and company information.
- Preparation of increase, promotion and confirmation letters for contractors.
Recruitment Administration & Interview Coordination
- Monitor recruitment channels and interview feedback to ensure all successful hires are captured and progressed through the onboarding process.
- Prepare candidates for interviews by providing interview guidance, confirming role details, explaining interview expectations, and ensuring they are fully prepared.
- Coordinate and schedule interviews between candidates, clients, recruiters, and Account Managers.
- Manage interview calendars, send interview invitations, confirmations, reminders, and follow-up communications.
- Liaise with clients, candidates, recruiters, and Account Managers to coordinate interview availability and reschedule interviews when necessary.
- Assist with updating and maintaining the Recruitment Tracker.
- Upload and maintain criminal background checks and recruitment documentation.
- Maintain accurate recruitment records and provide administrative support throughout the recruitment process.
- Assist the HR Manager and Recruitment Team with additional recruitment administration as required.
Equipment & New Starter Coordination
- Coordinate with the Operations Team regarding equipment requirements for all new contractors.
- Ensure equipment requests are submitted accurately and within required timelines
- Assist with equipment recovery and tracking during contractor offboarding.
- Exit interviews/offboarding
HR Systems & Data Management
- Maintain accurate information across all HR systems, databases, and trackers.
- Ensure employee and contractor data is accurate, complete, and regularly updated.
- Assist with HR reporting and monthly administrative reporting requirements.
- Support HR audits by maintaining organised and compliant documentation.
- Identify discrepancies in HR records and resolve them promptly.
General HR Support
- Provide administrative support to the HR Manager.
- Assist with implementing and maintaining HR policies, procedures, and Standard Operating Procedures (SOPs).
- Build positive working relationships with internal teams, contractors, and clients.
- Ensure a high level of professionalism, confidentiality, and customer service in all interactions.
- Perform any other reasonable HR administrative duties as assigned.
Requirements
Essential
- Diploma or Degree in Human Resources, Business Administration, or a related field.
- Minimum of 2 years' experience in an HR Administration, Recruitment Administration, or Human Resources support role.
- Strong proficiency in CRMs, Google Docs, ATS
- Experience maintaining HR databases and employee records.
- Experience coordinating onboarding and recruitment administration.
- Excellent organisational, communication, and time management skills.
Advantageous
- Experience working with remote teams or international organisations.
- Experience using Applicant Tracking Systems (ATS) and HR Information Systems (HRIS).
- Experience with platforms such as Workable, Zoho CRM, or similar HR and recruitment systems.
- Experience supporting independent contractors or distributed workforces.
Originally posted on Himalayas