Executive Assistant
我们正在寻找一个非常有经验的执行助理，以提高快速发展的企业家和首席执行官的效率。这不是传统的行政角色，仅专注于安排会议和完成分配任务。这是一个具有卓越判断力，强大的跟踪能力，智能好奇心和行动偏见的人员的高度信任职位。你的主要目标是减少 CEO 必须个人管理，记住，研究，协调和追踪的事情数量。你将参加选择的商业和个人会议，记录决策和行动项目，亲自执行所有合理的所有权，分配剩余任务给适当的团队成员，并完成每个承诺。主要责任包括：- 参加选定的会议并根据决定，行动项目，主人和截止日期组织简洁笔记。- 亲自执行最大合理数量的结果行动项目。- 赋予剩余任务并严格跟踪它们到完成时。- 管理 CEO 收件箱，草案通信，优先事项，维护一个有序的后续系统。- 制作简洁的日期摘要，包含重要更新，必要的决定，最后期限和未解决的问题。- 管理 CEO 的日历，约会，提醒和安排冲突。- 对供应商，人才，合作伙伴，服务，购买，医疗保健提供者以及业务或个人决策进行详细研究。- 比较选择并提出关于成本，质量，风险和下一步的明确建议。-协调国内和国际旅游，包括航班，住宿，交通，预订，行程和支持文件。- 与供应商协调，获得估计，监测到达的结果和跟踪迟到或不完整的工作。- 追踪财务截止日期，收据，支付和行政文件。- 协调医疗保健，牙科，健身，健康和个人约会。- 将语音笔记，电子邮件，对话和想法转化为有组织任务，优先事项，所有者和最后期限。- 记录重复程序并确定自动化，委托和流程改进的机会。
查看英文原文
We are seeking an exceptionally resourceful Executive Assistant to increase the effectiveness of a fast-moving entrepreneur and CEO.
This is not a traditional administrative role focused only on scheduling meetings and completing assigned tasks. It is a high-trust position for someone with excellent judgment, strong follow-through, intellectual curiosity, and a bias toward action.
Your primary objective is to reduce the number of things the CEO must personally manage, remember, research, coordinate, and follow up on.
You will attend selected business and personal meetings, document decisions and action items, personally execute everything you can reasonably own, assign remaining tasks to the appropriate team members, and follow through until every commitment is completed.
Key responsibilities include:
- Attend selected meetings and produce concise notes organized by decisions, action items, owners, and deadlines.
- Personally execute the maximum reasonable number of resulting action items.
- Assign remaining tasks and rigorously track them through completion.
- Manage the CEO’s inbox, draft communications, surface priorities, and maintain an organized follow-up system.
- Produce a concise daily digest containing important updates, decisions needed, deadlines, and unresolved issues.
- Manage the CEO’s calendar, appointments, reminders, and scheduling conflicts.
- Conduct detailed research involving vendors, talent, partners, services, purchases, healthcare providers, and business or personal decisions.
- Compare options and present clear recommendations covering cost, quality, risks, and next steps.
- Coordinate domestic and international travel, including flights, accommodations, transportation, reservations, itineraries, and supporting documentation.
- Coordinate with vendors, obtain estimates, monitor deliverables, and follow up on late or incomplete work.
- Track financial deadlines, receipts, payments, and administrative documentation.
- Coordinate healthcare, dental, fitness, wellness, and personal appointments.
- Convert voice notes, emails, conversations, and ideas into organized tasks with priorities, owners, and deadlines.
- Document recurring procedures and identify opportunities for automation, delegation, and process improvement.