执行助理（活动策划经验）
Executive Assistant (Event Planner Experience)
职能支持限定地区（需当地身份）
公司NightOwl Consulting
薪资未公开
工作地点Philippines
地域资格限定地区（需当地身份）
时区要求日间重叠约 9 小时，基本正常作息
用工类型Full Time
发布时间12 天前
数据来源Himalayas
注意地域限制：该职位明确限定在 Philippines 招聘。如果你是位于中国大陆的求职者，通常需要当地工作身份才能投递，或需与雇主确认是否接受独立合同（Contractor）形式合作。
我们正在寻找一位高度有条理、注重细节的行政助理兼活动策划师，为多位高管提供顶级行政支持，并主导多项活动的协调工作。该职位需要一位积极主动的人员，能够管理复杂的物流，代表高管进行有效沟通，并在行政和活动策划方面取得卓越成果。
主要职责
活动策划与协调
- 研究并选择适合团队活动/聚会的场地。
- 获取并比较场地报价、套餐和可用性。
- 向相关方清晰、有条理地展示场地和出行选项。
- 作为高管、贷款专员（LOs）和供应商之间的联络人，确认活动细节和预订。
- 协调出行安排、住宿、行程和供应商服务（如餐饮、视听设备、装饰等）。
- 同时管理5-10场活动，确保每场活动高效且按时执行。
- 根据活动数量或复杂度的增加，调整并扩展流程。
- 以沉着专业的方式处理临时变更和解决活动相关问题。
- 与市场团队协调，获取每场活动所需的营销素材，并确保办公室定期备有所有活动相关的印刷材料（如打印纸、品牌展架、品牌笔、名片等）。
行政助理支持
- 提供一般行政支持，包括文件准备、传单复制和数字资料整理。
- 通过电话和邮件与高管有效沟通，安排会议、传达信息并管理行程。
- 在所有沟通中保持高度的保密性和专业性。
技能、知识与专长
- 经验：3年以上活动策划、行政助理或相关岗位经验。
技能：
- 出色的组织能力和多任务处理能力。
- 强大的口头和书面沟通技巧。
- 在电话中自信表达并能专业地代表他人。
- 熟练使用日历工具、电子表格和基于云的协作工具。
- 注重细节，具有积极主动、解决问题的思维模式。
- 有在房地产、金融或企业领域策划活动的经验。
- 有差旅预订经验或在快节奏环境中工作的经历。
- 理想候选人应具备出色的研究能力，可能还曾使用过Eventbrite。
查看英文原文
We are seeking a highly organized, detail-oriented Executive Assistant & Event Planner to provide top-tier administrative support and lead coordination for multiple events. This role requires a proactive individual who can manage complex logistics, communicate effectively on behalf of executives, and deliver exceptional results across both administrative and event-planning functions.
Key Responsibilities
Event Planning & Coordination
- Research and source event venues suitable for team functions/gatherings.
- Obtain and compare venue quotes, packages, and availability.
- Present clear, organized venue and travel options to stakeholders.
- Act as a liaison between executives, Loan Officers (LOs), and vendors to confirm event details and
- bookings.
- Coordinate travel arrangements, accommodations, itineraries, and vendor services (e.g., catering, AV,
- decorations).
- Manage 5–10 events simultaneously, ensuring each is executed efficiently and on time.
- Adapt and scale processes for increasing event volume or complexity.
- Handle last-minute changes and troubleshoot event-related issues with poise and professionalism.
- Coordinating with the marketing team for marketing assets needed for each event and ensuring that the office is regularly stocked with all events related printed materials (i.e. printing paper, branded pop-
- up banners, branded pens, business cards, etc.).
Executive Assistant Support
- Provide general administrative support including document prep, flyer duplication, and digital organization.
- Communicate effectively via phone and email to schedule meetings, relay messages, and manage itineraries on behalf of executives.
- Maintain a high degree of confidentiality and professionalism in all communications.
Skills, Knowledge and Expertise
- Experience: 3+ years in event planning, executive assistance, or a related role.
Skills:
- Exceptional organizational and multitasking abilities.
- Strong verbal and written communication skills.
- Confident speaking on the phone and representing others professionally.
- Tech-savvy with proficiency in calendar tools, spreadsheets, and cloud-based collaboration tools.
- Detail-oriented with a proactive, solution-oriented mindset.
- Prior experience coordinating events in the real estate, finance, or corporate sectors.
- Background in travel booking or working in fast-paced environments.
- The ideal candidate would have strong research skills and may also have experience using Eventbrite.com and Canva.com
- Familiarity with design tools for basic flyer or document duplication (e.g., Canva, Adobe Acrobat, etc.).
Benefits
- Above market salary
- HMO on Day 1 for principal and two dependents
- Government-mandated benefits
- Performance-based Incentives
- Quarterly Company Events
- 1,000 PHP De Minimis
- Equipment and software provided
Originally posted on Himalayas
本页面信息整理自 Himalayas，版权归原发布方所有。职位可能随时关闭，投递请以原始页面为准。
本站只做信息聚合展示，不参与招聘流程，也不向求职者收取任何费用。