Internal Services Coordinator
内部服务协调员是一个高度组织的，详细化为主管的个人贡献者，负责在整个内部服务集团中提供行政，招聘，培训，合规和项目支持。该职位作为一个中心资源，支持人力资源，交通，供应链，健康，安全与环境 (HSE),风险管理和执行领导。内服务协调员在招募管理，学习和开发计划管理，驾驶员合规报告，组织报告，项目协调和跨功能行政支持方面发挥关键作用。在这个职位中取得成功需要强大的组织技能，主动性，专业精神，管理竞争优先事项的能力和保密性的承诺。核心责任 招聘管理 ·在招聘平台上管理招聘信息包括 BambooHR,Indeed 和其他采购道。·协调候选人的沟通，面试安排和招聘经理的跟踪。·进行申请人选和初步资格审查。·保持申请人追踪记录和招聘指标。·支持前就业活动，包括背景检查，MVR 评估和登录协调。·监督 I-9文档，EEO 报告和测量。·准备招聘报告和员工计划更新。·协助招聘活动，招聘活动和人才管道倡议。·管理新雇佣指导安排和合规。学习与发展管理。·分配培训方案并监控完成状态。·为领导层生成培训合规报告。·保持员工学习记录和认证。·支持开发项目，领导力培训计划和公司学习运动。·帮助管理强制性培训合适情况。协调和维护汽车记录 (MVR) 的监测过程。· 对适用的现场人员进行双年 MVR 审查。· 轨道执照过期和驾驶记录要求。· 保持驾驶员资格文件和符合性文档。·协助与 DOT 相关的行政跟踪和报告。· 协调季度随机 D&A 需求。内政服务管理补贴。
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Position Summary
The Internal Services Coordinator is a highly organized and detail-oriented individual contributor responsible for providing administrative, recruiting, training, compliance, and project support across the Internal Services Group. This position serves as a central resource supporting Human Resources, Transportation, Supply Chain, Health, Safety & Environment (HSE), Risk Management, and Executive Leadership.
The Internal Services Coordinator plays a key role in recruiting administration, learning and development program management, driver compliance reporting, organizational reporting, project coordination, and cross-functional administrative support. Success in this role requires strong organizational skills, initiative, professionalism, the ability to manage competing priorities, and a commitment to confidentiality.
Core Duties & Responsibilities
Recruiting Administration
- Manage job postings across recruiting platforms including BambooHR, Indeed and other sourcing channels.
- Coordinate candidate communications, interview scheduling, and hiring manager follow up.
- Conduct applicant screening and initial qualification reviews.
- Maintain applicant tracking records and recruiting metrics.
- Support pre-employment activities including background checks, MVR reviews, and onboarding coordination.
- Oversee I-9 documentation, EEO reporting and metrix.
- Prepare recruitment reports and workforce planning updates.
- Assist with recruiting campaigns, hiring events, and talent pipeline initiatives.
- Manage new hire orientation scheduling and compliance.
Learning & Development Administration
- Manage the company's Learning & Development platform.
- Assign training programs and monitor completion status.
- Generate training compliance reports for leadership.
- Maintain employee learning records and certifications.
- Support development initiatives, leadership training programs, and company learning campaigns.
- Assist with administration of mandatory compliance training.
Driver Qualification & Compliance Support
- Coordinate and maintain Motor Vehicle Record (MVR) monitoring processes.
- Conduct biannual MVR reviews for applicable field personnel.
- Track license expirations and driving record requirements.
- Maintain driver qualification files and compliance documentation.
- Assist with DOT-related administrative tracking and reporting.
- Coordinate quarterly random D&A requirements.
Internal Services Administrative Support
Provide administrative support to:
- Transportation Supervisor
- Supply Chain Coordinator
- HSE Manager
- Director of Risk Management
- Chief Operating Officer
Responsibilities may include:
- Scheduling meetings and coordinating calendars.
- Preparing reports, presentations, and meeting materials.
- Maintaining records, logs, and departmental documentation.
- Assisting with vendor communications and data collection.
- Tracking departmental action items and project deliverables.
- Supporting audits, compliance reviews, and operational initiatives.
Project Coordination
- Assist in planning and coordinating special projects across the Internal Services Group.
- Maintain project trackers and status updates.
- Coordinate information gathering from multiple departments.
- Follow up on deadlines, deliverables, and action items.
- Support continuous improvement initiatives and process documentation.
Reporting & Analytics
- Prepare recurring reports for HR, Safety, Transportation, and Executive Leadership.
- Compile workforce metrics, recruiting data, training compliance statistics, and operational reports.
- Maintain spreadsheets, dashboards, and tracking tools.
- Ensure accuracy and integrity of organizational data.
General Responsibilities
- Work safely and follow all company policies and procedures.
- Champion EnerStar's Core Values.
- Maintain strict confidentiality regarding employee and company information.
- Build collaborative relationships across departments.
- Support organizational objectives and special assignments as required.
- Perform other duties as assigned.
Position Requirements
Education
- Associate degree in Business Administration, Human Resources, Project Management, or related field preferred.
- Equivalent combination of education and experience will be considered.
Experience
- 2+ years of administrative, HR, recruiting, project coordination, or business support experience preferred.
- Experience supporting multiple departments or leaders is an asset.
- Experience with learning management systems or training platforms preferred.
- Experience with BambooHR, BizLibrary, DISA, Novara Flex / KPA preferred.
Knowledge, Skills & Abilities
- Strong organizational and time management skills.
- Exceptional attention to detail.
- Ability to manage multiple priorities simultaneously.
- Professional written and verbal communication skills.
- Advanced proficiency in Microsoft Office 365, particularly Excel, Outlook, Teams, and PowerPoint.
- Ability to prepare reports and analyze data.
- Strong customer service mindset.
- Ability to maintain confidentiality and handle sensitive information.
- Self-motivated with the ability to work independently.
- Strong problem-solving and follow-through skills.
- Ability to adapt to changing priorities in a fast-paced environment.
enerstarsolutions.com
Salary: $22 +Originally posted on Himalayas