Quoting & Administration Assistant
菲律宾的候选人求职职位：报价和管理助理薪酬范围：850澳元 - 1,000澳元/月 /承诺类型：独立承包商协议工作时间表：这个角色是兼职 （20小时每周）.该角色预计与 AEST 业务时间 （约9点到5点，星期一至星期五）保持一致，但作为承包商，你将有灵活性在如何管理自己的时间。我们是谁：Hunt St,我们帮助澳大利亚公司聘请菲律宾顶尖远程人才。为此角色，你将直接由客户担任独立承包国员。我们不是外包机构。我们的职位都是100%远程，所以你可以从家工作。客户是谁：一个位于昆士兰州凯恩斯 (Far North Queensland) 的家族拥有石头制造和安装业务，专门专注于厨房板块。我们与建筑师，柜台制作人和房屋主合作在使用天然石头，陶和低表面设计的住宅，商业和建筑项目上。我们是一个6人组成的小团队，你将直接与所有者一起工作。角色概述：我们正在寻找一个高度组织且细节化的引用和管理助理来支持不断增长的石头制成和安装企业的日常运作。根据该职位的基本重点，我们每周处理约3060次报价请求。你将通过使用我们的建立的 Excel 估计模板和工作管理过程协助管理这项工作负载。你还将帮助编制工业工作卡，协调石头订单，跟踪材料以及追踪未完成的工作信息。准确性是必不可少的。我们的工作涉及详细的测量，材料数量和工作成本，因此我们正在寻找一个有方法性，数字自信和舒适检查他们的工作的人。阅读柜台或建筑计划的经验将受到高度重视，但培训将提供。你将学习我们的现有的系统，包括 Fergus,Excel 定价模板以及用于解释计划的人工智能辅助工具。我们在寻找一个能够成为可靠，长期成员的管理团队并逐渐掌握 e-commerce 平台的人员。
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Looking for Philippines-based candidates
Job Role: Quoting & Administration Assistant
Compensation range: $850 AUD - $1,000 AUD / Monthly /
Engagement type: Independent Contractor Agreement
Work Schedule: This role is a part time role (20 hours per week). This role is expected to align with the AEST business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.
Who The Client Is: A family-owned stone fabrication and installation business based in Cairns, Far North Queensland, specializing in kitchen benchtops. We work with builders, cabinet makers and homeowners on residential, commercial and architecturally designed projects, using natural stone, porcelain and low-silica surfaces. We’re a small team of six, and you’ll work directly with one of the owners.
Role Overview:
We are looking for a highly organized and detail-oriented Quoting & Administration Assistant to support the day-to-day operations of a growing stone fabrication and installation business.
The primary focus of this role is preparing accurate quotes from cabinetry plans, maintaining job information in Fergus (our job management software), and coordinating administrative tasks once quotes are accepted.
We currently handle approximately 30–60 quote requests per week. You will assist with managing this workload using our established Excel estimating templates and job management processes.
You will also assist with preparing fabrication job cards, coordinating stone orders, tracking materials and following up on outstanding job information.
Accuracy is essential. Our work involves detailed measurements, material quantities and job costing, so we are looking for someone who is methodical, numerically confident and comfortable checking their work.
Experience reading cabinetry or construction plans would be highly regarded, but training will be provided. You will learn our existing systems, including Fergus, Excel pricing templates and AI-assisted tools used to interpret plans.
We are looking for someone who can become a reliable, long-term member of our administrative team and gradually take ownership of established processes as their knowledge and confidence develop.
Key Responsibilities:
- Review incoming emails and extract project plans, material and customer information to input into Fergus (job management program).
- Interpret cabinetry plans, enter the measurements and client-specified stone cost into our Excel pricing sheet, then enter the completed quote into Fergus with plans attached.
- Assist with preparing approximately 30–60 quotes per week, following established pricing procedures and checking all measurements, materials and quantities for accuracy before submitting quotes for approval.
- Input data from accepted job quotes into the fabrication job cards, ensuring all required information is complete and accurate.
- Coordinate stone orders, including checking the number of slabs required, preparing purchase orders for approval, tracking orders in Excel, organising freight pick-up, and updating job cards when stone arrives in our shed.
- Follow up on outstanding deposits and accepted quotes that have not yet been scheduled for installation.
- Identify missing or inconsistent job information and follow up with clients via email to obtain clarification before progressing the job.
- Provide general administrative support across day-to-day operations.
- Support continuous improvement of administrative and scheduling processes as the business grows.
- Experience in quoting, estimating, job costing or similar detail orientation administration.
- Strong numerical skills and confidence working with measurements, quantities and dimensions.
- High attention to detail and accuracy when entering data.
- Experience working with high volumes of information and repetitive data entry.
- Strong Excel and general computer skills.
- Ability to extract and interpret information from emails, plans and supporting documents.
- Experience with Fergus or another trade/job management system is highly regarded.
- Strong organization and time-management skills.
- Ability to work independently while collaborating effectively with an operational team.
- Reliable, proactive and comfortable taking ownership of assigned tasks.
Work Arrangement & Expectations:
This is a 20 hours per week position, with flexibility in when you work. As the business grows, so may this role. For the right person, there may be an opportunity to take on more responsibility over time, including increased hours as your skills develop and the business grows.
This is a remote role that will be set up as an independent contractor engagement.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)