兼职虚拟助理/预约安排员
Part-time Virtual Assistant/Appointment Setter
关于 WizeMentoring
WizeMentoring 支持全球的会计和记账公司老板打造高绩效、盈利的业务。通过经过验证的系统和专家指导，我们帮助客户提高效率、加强领导力并实现长期可持续增长。我们有超过 20 名员工分布在 9 个不同国家，正在迅速发展，现寻找下一位优秀团队成员！
访问我们的网站了解更多：
职位概述
我们正在寻找一位可靠、有条理的虚拟助理/预约专员，负责管理客户的预约和日程安排。这是一个兼职职位，适合希望从事有意义、灵活工作的人，可以兼顾其他事务。
你将基本上作为 Samee（Samantha Regalado，我们的 WizeGrowth & Advisory 成功专家），拥有收件箱和日历访问权限，代表她管理会议并与客户沟通。确保每一次互动都专业、及时且亲切。
为什么加入 WizeMentoring
- 时薪：300 - 450 菲律宾比索
- 灵活的兼职工作时间（平均每天 1 小时，每周最多 10 小时，分布在 5 天）
- 全程远程在家办公
- 支持性与前瞻性领导团队
- 有机会建立长期合作关系
你的职责
作为一位专注的助理/预约专员，你的重点将是管理所有 WizeGrowth 和 WizeAdvisory 客户的预约流程和处理查询。因此，需要温暖、专业且清晰的沟通风格，确保每次互动都及时且亲切。
汇报对象：Samee（Samantha Regalado）
主要职责
日程安排与日历管理
- 通过 Outlook 和 Zoom 协调并预订客户会议，避免日程冲突
- 及时确认、重新安排和跟进会议
- 向客户发送会议提醒和确认信息
- 主动向 Samee 报告任何日程问题或冲突
客户沟通
- 对客户的日程查询做出及时、专业的回应
- 通过 Microsoft Teams、邮件和/或电话与客户沟通，保持专业友好的语气
会议准备与跟进
- 协助准备议程、链接和材料，并跟进以确保客户在会议前做好准备
- 会后保存、整理并归档会议录音和笔记
客户记录与入职管理
- 保持客户记录干净、准确并及时更新，向 Samee 标记任何缺失信息
- 管理入职行政任务并标记问题
查看英文原文
About WizeMentoring
WizeMentoring supports accounting and bookkeeping firm owners around the world to build high-performing, profitable businesses. Through proven systems and expert mentoring, we help our clients improve efficiency, strengthen leadership and achieve long-term sustainable growth. With over 20 staff in 9 different countries, we are growing rapidly and are looking for our next star team member!
Visit our website to learn more:
Job Overview
We are looking for a reliable, well-organised Virtual Assistant / Appointment Setter to manage appointments and scheduling for clients. This is a part-time position ideal for someone who wants meaningful, flexible work that fits around other commitments.
You'll essentially act as Samee (Samantha Regalado, our WizeGrowth & Advisory Success Specialist), with inbox and calendar access to manage meetings and communicate with clients on her behalf. Keeping every interaction professional, prompt, and personable.
Why Join WizeMentoring
- Hourly rate: PHP 300 - 450
- Flexible, part-time hours (averaging 1 hour/day, up to a maximum of 10 hours/week, across 5 days/week)
- 100% remote work from home
- Supportive and forward-thinking leadership team
- Opportunity to build long-term
Your Role
As a dedicated assistant/appointment setter, your focus will be managing the scheduling process and attending to queries for all WizeGrowth and WizeAdvisory clients. As such, a warm, professional, and clear communication style is essential, ensuring every interaction feels prompt and personable.
Reports to Samee (Samantha Regalado)
Key Responsibilities
Scheduling & Calendar Management
- Coordinate and book appointments for clients via Outlook and Zoom, avoiding scheduling conflicts
- Confirm, reschedule, and follow up on appointments promptly
- Send appointment reminders and confirmations to clients
- Flag any scheduling issues or conflicts to Samee proactively
Client Communication
- Handle client scheduling queries with prompt, professional responses
- Communicate with clients via Microsoft Teams, email, and/or phone with a professional, friendly tone
Meeting Preparation & Follow-Up
- Help prepare agendas, links, and materials, and follow up to ensure clients are ready ahead of meetings
- Save, organise, and file meeting recordings and notes after each session
Client Records & Onboarding
- Keep client records clean, accurate, and up to date, flagging any gaps to Samee
- Manage onboarding admin tasks and flag missing info or outstanding items to Samee
Task Tracking & Support
- Track outstanding client tasks and escalate anything needing Samee's attention
- Assist Samee with ad-hoc tasks as needed
- Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook
- Excellent written and spoken English, with strong communication skills
- Good interpersonal skills and a warm, professional client-facing manner
- Highly organised, reliable and punctual
- Comfortable working independently in a remote, part-time capacity
- Prior experience as a receptionist, scheduler, or virtual assistant is a plus
Our Ideal Candidate
- Tech-savvy, with confident, hands-on experience using Microsoft Teams and Outlook
- Excellent written and spoken English, with strong communication skills
- Good interpersonal skills and a warm, professional client-facing manner
- Highly organised, reliable and punctual
- Comfortable working independently in a remote, part-time capacity
- Prior experience as a receptionist, scheduler, or virtual assistant is a plus
When you join WizeMentoring, you're not just getting a job. You're joining a fast-moving, impact-driven remote team that values ownership, excellence, and growth. Apply Today!
Originally posted on Himalayas