V105 - 法律助理 | 法律案件管理助理
V105 - Legal Assistant | Legal Case Administration Assistant
对于追求蓬勃发展的职业、文化多元且充满好奇心的人才，Job Duck 将激发并培养你的潜力。我们为你提供与美国雇主合作的远程工作机会，让你不仅能够生存，更能蓬勃发展。
作为一家生活方式公司，我们确保每一位在这里工作的人都能享受愉快的时光，这也是我们自2022年以来每年都获得“最佳工作场所”认证的原因！
职位描述：
Job Duck 正在寻找一位高度有条理且注重细节的法务助理，以支持销售团队将新法律事务顺利转交至法务团队。在此职位中，你将确保已签署的事务在系统中被准确分配、正确分类并完整记录，之后再转交给相应的法务团队成员。你还将审查历史事务，更新记录，并帮助维护公司数据库中的一致性和准确性。该职位适合喜欢结构化行政工作的候选人，具备较强细节观察能力，并能在独立工作的同时主动发现空白点并在需要时请求澄清。
- 月薪资：1,150 至 1,220 美元
职责包括但不限于：
- 通过电子邮件、Microsoft Teams 和其他内部渠道保持清晰专业的沟通。
- 当信息不符合既定要求时，及时提出明确的澄清问题。
- 定期与销售和法务团队成员沟通事务设置和文档情况。
- 保持历史事务和新开启事务的一致性和准确性。
- 发现历史事务中的差异或信息不完整，并根据需要进行内部跟进。
- 确保分配、字段和必要问题准确完成。
- 添加或更新案件子类别和其他相关分类。
- 适当上报问题，防止信息缺失继续流程。
- 发现缺失、不一致或模糊的信息，并内部沟通以获取澄清。
- 确保为持续付款捕获必要的付款信息。
- 确认所需的第三方表格和支持文件得到妥善保存。
- 记录并验证付款、存款及适用的第三方付款信息。
- 在 Clio 中输入并维护准确的案件和事务信息。
查看英文原文
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.
As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!
Job Description:
Job Duck is seeking a highly organized and detail-oriented Legal Assistant to support the transition of new legal matters from the Sales team to the Legal team. In this role, you will ensure that newly signed matters are accurately assigned, properly categorized, and fully documented within the firm’s systems before being transitioned to the appropriate legal team members. You will also review historical matters, update records, and help maintain consistent and accurate information across the firm’s database. This position is ideal for someone who enjoys structured administrative work, has a strong eye for detail, and can work independently while proactively identifying gaps and requesting clarification when needed.
- Monthly Compensation: 1,150 to 1,220 USD
Responsibilities include, but are not limited to:
- Maintain clear and professional communication through email, Microsoft Teams, and other internal channels.
- Ask clear and timely clarification questions when information does not meet established requirements.
- Communicate regularly with Sales and Legal team members regarding matter setup and documentation.
- Maintain consistency and accuracy across historical and newly opened matters.
- Identify discrepancies or incomplete information within historical matters and follow up internally as needed.
- Verify that assignments, fields, and required questions are completed accurately.
- Add or update case subcategories and other relevant classifications.
- Escalate issues appropriately to prevent incomplete information from moving through the process.
- Identify missing, inconsistent, or unclear information and communicate internally to obtain clarification.
- Ensure required payment information is captured for ongoing payments.
- Confirm that required third party forms and supporting documentation are properly maintained.
- Record and verify payment, deposit, and applicable third party payment information.
- Enter and maintain accurate case and matter information in Clio.
- Confirm that new matters are assigned to the appropriate attorney or legal team member.
- Review historical matters and update records with newly required data points.
- Review newly opened matters for completeness before transitioning them to the Legal team.
- Categorize matters accurately according to case type, including divorce, custody, prenup, postnup, and other applicable categories.
- Review newly signed representation agreements and verify that all required information is complete and accurate.
Requirements:
- English Only position with strong written English communication skills required.
- Previous experience in a legal assistant, legal administrative, legal intake, case administration, data entry, records management, or administrative support role is preferred.
- Legal experience is beneficial, but strong administrative and data management experience will also be considered.
- Comfortable working in a primarily administrative and data entry focused environment.
- Able to manage a high volume of matters while maintaining accuracy and organization.
- Comfortable reviewing records, identifying inconsistencies, and following up internally for clarification.
- Able to prioritize urgent new matter assignments while progressing longer term administrative projects.
- Comfortable working independently with minimal supervision.
Required Software and Tools:
◦ Clio
◦ SharePoint
◦ Microsoft Teams
◦ Microsoft Outlook
Required Skills:
- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills.
- Excellent written English and professional communication skills.
- Strong data entry and records management abilities.
- Ability to identify missing, inconsistent, or unclear information.
- Proactive approach to resolving administrative gaps.
- Strong prioritization skills and ability to manage multiple matters simultaneously.
- Comfortable asking clear and timely clarification questions.
- Ability to follow established processes and maintain consistent data standards.
- Strong independent work ethic and ability to manage workload effectively.
- Comfortable working with case management and administrative systems.
- Ability to work efficiently without compromising accuracy.
Work Shift:
Languages:
EnglishReady to dive in? Apply now and make sure to follow all the instructions!
Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.
Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
Originally posted on Himalayas