室内设计助理
Interior Design Assistant
设计团队行政助理
1200–1700 美元/月 | 全职 | 远程办公（拉丁美洲地区）
职位介绍
我们的客户是一家高端的美国住宅室内设计公司，专注于打造精心设计的住宅，并提供卓越的客户体验。他们的团队同时管理多个设计项目，并以从概念到安装的有条理、注重细节的服务而自豪。
他们正在寻找一名设计团队行政助理，为设计团队提供运营和行政支持。该职位主要涉及采购、项目协调、文档管理和在活跃设计项目中的客户沟通。
这是一个非常适合高度组织化、积极主动、有支持设计或创意业务经验，并能独立负责流程的人士的机会。
工作内容
采购与采购
- 为活跃的室内设计项目下单并管理产品订单。
- 监控项目采购预算，并适当控制采购节奏以保持在支出范围内。
- 跟踪多个供应商的订单，确保产品按时发货、送达并接收。
- 与安装人员协调时间敏感的交付，以保持项目进度。
- 在项目管理软件中维护准确的采购记录。
- 定期与仓库团队沟通，了解交付情况、损坏物品和库存状态。
- 通过确认所有产品在安装前已收到来验证项目完成。
- 解决延迟、缺失或损坏的订单，并协调更换或重新下单。
项目协调
- 作为客户、设计师和内部团队成员之间的关键协调点。
- 维护项目文档并整理项目文件。
- 向新客户发送入职材料和项目检查清单。
- 在项目管理系统中更新当前任务状态和截止日期。
- 进行定期项目审计，确保任务准确且按时完成。
设计行政
- 为设计会议准备客户演示材料。
- 在预定的客户电话会议前分发演示包。
- 在客户会议后记录会议笔记、关键决策和下一步行动。
- 协助确保设计过程中的项目交付物保持有序、准确并按时完成。
客户沟通
- 发送专业资料
查看英文原文
Design Team Administrative Assistant
$1,200–$1,700 USD/month |Full-Time MST hours |Remote from LATAM
About the Opportunity
Our client is a premium U.S.-based residential interior design firm specializing in creating thoughtfully designed homes with an exceptional client experience. Their team manages multiple design projects simultaneously and prides itself on delivering organized, detail-driven service from concept through installation.
They are seeking a Design Team Administrative Assistant to provide operational and administrative support to their design team. This role is heavily focused on purchasing, project coordination, documentation, and client communication throughout active design projects.
This is an excellent opportunity for someone who is highly organized, proactive, experienced supporting a design or creative business, and comfortable taking ownership of processes with minimal supervision.
What You'll Do
Purchasing & Procurement
- Place and manage product orders for active interior design projects.
- Monitor project purchasing budgets and pace purchases appropriately to stay within spending limits.
- Track orders across multiple vendors, ensuring products are shipped, delivered, and received on schedule.
- Coordinate time-sensitive deliveries with installers to maintain project timelines.
- Maintain accurate purchasing records within project management software.
- Communicate regularly with warehouse teams regarding deliveries, damaged items, and inventory status.
- Verify project completion by confirming all products have been received prior to installation.
- Resolve delayed, missing, or damaged orders while coordinating replacements or reorders.
Project Coordination
- Serve as a key point of coordination between clients, designers, and internal team members.
- Maintain project documentation and organize project files.
- Send onboarding materials and project checklists to new clients.
- Keep project management systems updated with current task status and deadlines.
- Conduct routine project audits to ensure tasks are completed accurately and on time.
Design Administration
- Prepare client presentation materials for design meetings.
- Distribute presentation packages prior to scheduled client calls.
- Document meeting notes, key decisions, and next steps following client meetings.
- Help ensure project deliverables remain organized, accurate, and on schedule throughout the design process.
Client Communication
- Send project handoff communications once designs are completed.
- Create short instructional videos to help clients navigate their design files.
- Send reminders regarding purchasing deadlines and project milestones.
- Respond to client inquiries after project delivery, escalating complex requests when necessary.
Post-Project Support
- Prepare installation guides using established templates.
- Coordinate replacement requests and manage out-of-stock product selections.
- Review client revision requests before escalating them to senior designers.
Systems & Operational Support
- Maintain digital product libraries and internal design resources.
- Update affiliate purchasing links where applicable.
- Keep online product collections current.
- Maintain internal documentation as processes evolve.
- Provide ongoing administrative support to designers and project teams to ensure projects move efficiently.
What We're Looking For
Experience
- 1–3 years of experience as a Virtual Assistant, Project Coordinator, Administrative Assistant, or Operations Coordinator.
- Previous experience supporting an interior design firm, architecture practice, or creative agency is strongly preferred.
Organization & Attention to Detail
- Exceptional organizational skills with the ability to manage multiple projects simultaneously.
- Strong attention to detail, particularly with purchasing, documentation, and order tracking.
Industry Knowledge
· Familiarity with interior design terminology, purchasing workflows, trade vendors, purchase orders, lead times, and U.S. measurements.
Self-Starter
- Comfortable working independently in a fast-paced, growing business.
- Takes initiative and proactively identifies solutions without requiring constant direction.
Systems & Process Oriented
- Enjoys working within structured processes while continuously improving them.
- Confident using project management software and documentation systems.
Communication
- Excellent written and verbal English communication skills.
- Professional and polished when interacting with clients, vendors, and internal teams.
Team Mindset
- Anticipates the needs of designers and proactively removes administrative tasks from their workload.
- Collaborative, dependable, and committed to delivering an exceptional client experience.
Adaptability
- Learns new systems quickly.
- Comfortable working in an evolving environment where processes continue to improve over time.
Originally posted on Himalayas