Administrative Coordinator — Part-Time, Remote
联邦卫报与联邦机构合作，提供支持美国退伍军人，服务人员，公共部门员工及其家庭的健康和福祉解决方案。我们正在寻找一个可靠且详细的管理协调员来支持我们的企业运营团队。这是一个长期兼职远程工作，专注于员工登录，数据输入，文件管理，反复报告和一般行政协调。合适的候选人是有组织的，响应性，舒服的日常流程，能够准确及时完成分配的工作。责任。·协调员工登入和退出文件。·与我们的管理层合作，定期进行人力资源管理。·输入并更新员工，人员和行政信息。·维护员工档案，查询列表，跟踪器，名单以及共享记录。·准备和提交复制客户报告和行政更新。·更新公司和客户门户端。·监督时间表的完成和追踪缺失的提交。·制定常规专业电子邮件和信函。·组织文档并保持精确的电子文件。·向运营总监提供缺乏信息，延迟或例外情况。· 履行其他与此紧密相关的行政职责。资格 · 两年或以上的管理，人力资源支持，安装，数据输入或运营支持经验优先。· 在商定时间期间可用性。· 对细节和准确性的高度关注。· 能够管理重复任务和截止日期。· 明确且专业的书面沟通。·熟练使用微软 365,电子表格，共享文件，电子邮件和在线商务系统。· 在远程环境中独立工作并保持生产率的能力。· 适当处理员工和公司机密信息的能力。· 公共合同，合规性，认证，法律或其他受监管环境的经验是有帮助的，但不必需。成功看起来像什么？· 分配任务准确及时完成。·文件，追踪器和员工记录保持组织和最新。· 缺失信息被迅速识别并升级。· 工作完成得到了明确的文档。· 员工，客户和商业合作伙伴获得及时和专业沟通。地点：远程
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About Federal Guardian
Federal Guardian partners with federal agencies to deliver health and wellness solutions supporting U.S. Veterans, Service Members, public-sector employees, and their families.
We are seeking a dependable and detail-oriented Administrative Coordinator to support our corporate operations team. This is a long-term, part-time remote position focused on employee onboarding, data entry, document management, recurring reports, and general administrative coordination.
The right candidate is organized, responsive, comfortable with routine processes, and able to complete assigned work accurately and on time.
Responsibilities
· Coordinate employee onboarding and offboarding documentation.
- Work with our management on routine HR administration.
- Enter and update employee, staffing, and administrative information.
- Maintain employee files, checklists, trackers, rosters, and shared records.
- Prepare and file recurring customer reports and administrative updates.
- Update company and customer portals.
- Monitor timekeeping completion and follow up on missing submissions.
- Draft routine professional emails and correspondence.
- Organize documents and maintain accurate electronic files.
- Escalate missing information, delays, or exceptions to the Director of Operations.
- Perform other closely related administrative duties as assigned.
Qualifications
· Two or more years of administrative, HR support, onboarding, data-entry, or operations-support experience preferred.
- Availability during agreed-upon Eastern Time business hours.
- Strong attention to detail and accuracy.
- Ability to manage recurring tasks and deadlines.
- Clear and professional written communication.
- Proficiency with Microsoft 365, spreadsheets, shared documents, email, and online business systems.
- Ability to work independently and maintain productivity in a remote environment.
- Ability to appropriately handle confidential employee and company information.
- Experience in government contracting, compliance, credentialing, legal, or another regulated environment is helpful but not required.
What Success Looks Like
· Assigned tasks are completed accurately and on time.
- Files, trackers, and employee records remain organized and current.
- Missing information is identified and escalated promptly.
- Work completion is clearly documented.
- Employees, customers, and business partners receive timely and professional communication.
Location: Remote — United States
Schedule: Approximately 15–20 hours per week during Eastern Time business hours
Compensation: $23–$27 per hour, based on experience
Employment Type: Part-Time, W-2, Hourly/Nonexempt
Reports To: Director of Operations
Additional Information
This position is expected to require approximately 15–20 hours per week. Hours may vary modestly based on onboarding activity and business needs.
Federal Guardian, LLC is a merit-based employer and a tobacco-free workplace. We are proud to be an Equal Opportunity Employer (Vet/Disabled). We make all employment decisions based solely on individual qualifications, technical skills, and performance. Every employee must understand, comply with, and attest to the security responsibilities and security controls unique to their position, as well as all applicable legal, regulatory, and contractual requirements, including the 2026 standards for merit-based hiring and all internal policies and procedures.
*The listed salary range reflects Federal Guardian’s good-faith estimate for this position at the time of posting. Final compensation will be based on job-related, merit-based factors, including experience, qualifications, licensure, demonstrated skills, role requirements, and budget.
**Employment, engagement, or assignment with Federal Guardian is contingent upon successful completion of a background check and may be subject to credentialing, security, drug screening, and other customer, contract, or legal requirements, as permitted by applicable law.
Originally posted on Himalayas