房地产行政助理
Real Estate Administrative Assistant
这是一个远程职位。
我们的客户正在寻找一名兼职虚拟助理（房地产行政助理），有转为全职的潜力。过去几年中，他们建立了一家声誉良好的房地产经纪公司，服务于伊利诺伊州的客户，以专业、注重细节和个性化的房产交易管理方式而著称。
这个职位适合一位擅长组织、精确和跟进的人。入选的候选人将负责行政协调，管理交易文件，与多方跟进，并保持准确的沟通，确保每笔交易从开始到结束顺利进行。
职责
· 通过管理合同、表格和房地产文件，为经纪公司提供行政支持。
- 整理、跟踪并归档所有正在进行交易的相关文件。
- 管理首席执行官的电子邮件收件箱，优先处理信息，并与经纪人、贷款人、评估师和客户保持专业且友好的沟通。
- 更新并协调每笔交易的日历、时间表和时间线。
- 与所有相关方保持持续跟进，确保及时收到所需的文件和批准。
- 以细致准确的方式维护通信记录和文件版本。
- 监控交易进展，并主动向首席执行官和其他利益相关者汇报状态更新。
- 确保所有文件和数字归档系统符合合规性和一致性要求。
- 处理分配的临时行政需求，保持责任意识和可靠性。
要求
· 有行政助理或房地产助理经验者优先。
- 强大的组织能力，能够同时管理多个文件。
- 高度关注细节和准确性——能够处理合同和法律风格的文档。
- 出色的英文书面和口语沟通能力。
- 能够认真跟进并“闭环”处理待办任务。
- 熟练管理电子邮件系统、日历和数字文档归档。
- 自我驱动，具有主动性，对日常职责采取积极态度。
资格
· 熟悉房地产运营或在经纪机构工作的经验是加分项。
- 能够处理机密或敏感文件。
- 强大的多任务处理和优先级排序能力。
- 具备“法务助理”或“会计师”类的技能和经验者优先。
查看英文原文
This is a remote position.
Our client is looking for a Part-Time Virtual Assistant (Real Estate Admin Assistant)with the potential to transition to full-time. Over the past several years, they have built a reputable real estate brokerage serving clients across the Illinois market, known for their professionalism, attention to detail, and personalized approach to managing property transactions.
This role is ideal for someone who thrives on organization, precision, and follow-through. The selected candidate will handle administrative coordination, manage transaction paperwork, follow up with multiple parties, and maintain accurate communication to ensure each deal progresses smoothly from start to finish.
Responsibilities
· Provide administrative support to the brokerage by managing contracts, forms, and real estate documentation.
- Organize, track, and file transaction-related paperwork for all ongoing deals.
- Manage the CEO’s email inbox, prioritize messages, and maintain professional, warm communication with agents, lenders, appraisers, and clients.
- Update and coordinate calendars, schedules, and timelines for each transaction.
- Follow up consistently with all involved parties to ensure timely receipt of required documents and approvals.
- Maintain records of correspondence and document versions with meticulous accuracy.
- Monitor deal progress and communicate status updates proactively to the CEO and other stakeholders.
- Ensure compliance and consistency in all paperwork and digital filing systems.
- Handle ad hoc administrative needs as assigned, maintaining an attitude of accountability and reliability.
Requirements
- Previous experience as an Administrative Assistant or Real Estate Assistant preferred.
- Strong organizational skills with the ability to manage multiple files simultaneously.
- High attention to detail and accuracy—comfortable managing contracts and legal-style documentation.
- Excellent written and verbal English communication skills.
- Ability to follow up diligently and “close loops” on pending tasks.
- Proficiency in managing email systems, calendars, and digital document filing.
- Self-starter with strong initiative and a proactive approach to daily responsibilities.
Qualifications
· Familiarity with real estate operations or working in a brokerage setting is a plus.
- Comfortable handling confidential or sensitive documents.
- Strong multitasking and prioritization abilities.
- “Paralegal” or “accountant-type” mindset—focused on accuracy, completion, and precision.
- Professional demeanor and warm, clear communication style.
- Ability to work independently in a fast-paced, remote environment.
Benefits
- Part-time position with potential to grow into full-time.
- 100% remote — open to candidates based in Latin America.
- Opportunity to work directly with the CEO of a respected Illinois-based real estate brokerage.
- Gain deep exposure to U.S. real estate operations and transaction management.
- Flexible, organized, and professional work culture focused on long-term collaboration.
Originally posted on Himalayas