助理项目经理，拨款运营（承包商）
Assistant Project Manager, Grant Operations (Contractor)
职位概述
助理项目经理为ASCP的资助项目提供行政、财务和项目支持。该职位与内部员工、教职人员、合作伙伴和供应商协作，确保项目活动的有效实施并遵守资助要求。助理项目经理支持一系列资助项目的日程安排、文件记录、沟通、数据录入和一般后勤事务。该职位每周提供最多20小时的工作时间，持续6个月；每周工作时间可能根据业务需求有所变化，大约在10至20小时之间。
主要职责
- 协调和支持内部和外部项目会议（例如：安排日程、制定议程和资料、起草PPT演示文稿、撰写会议纪要）
- 起草、审核和归档行政文件，如发票、酬金表、报销申请和跟踪记录
- 协助数据录入和维护项目跟踪工具
- 与教职人员、资助人和项目利益相关者进行沟通
- 收集非营利资助人的进展报告，并按需提供项目更新
- 使用SharePoint和Microsoft Teams等平台维护准确的数字记录，确保符合所有资助方的法规和要求
- 跨部门协作以支持资助目标和时间表的实现（市场、财务、法律等）
- 在需要时为资助运营高级经理、资助运营总监以及质量与患者安全中心科学总监提供项目管理和行政支持
资格要求
- 需要学士学位；公共卫生、科学、教育、工商管理或相关领域学位优先
- 至少3年在行政支持、项目协调、项目支持或资助管理方面的专业经验，最好在非营利、学术或医疗保健环境中有相关经验
- 有为资助项目（包括联邦资助项目）提供行政或项目支持的实际经验
- 熟练使用Microsoft Office套件（Outlook、Word、Excel、PowerPoint）和虚拟通信平台（如Zoom、Microsoft Teams）
- 有使用项目管理及文档共享工具（如SharePoint、Microsoft Teams或类似平台）的经验
- 具备良好的书面和口头沟通能力，包括撰写邮件、会议纪要等经验
查看英文原文
Position Summary
The Assistant Project Manager provides administrative, financial, and programmatic support for ASCP’s grant-funded programs. This position collaborates with internal staff, faculty, partners, and vendors to ensure effective implementation of project activities and adherence to grant requirements. The Assistant Project Manager supports tasks related to scheduling, documentation, communications, data entry, and general logistics for a portfolio of grant funded projects.This role offers up to 20 hours per week for 6 months; weekly hours may vary based on business needs, ranging from approximately 10–20 hours.
Key Responsibilities
- Coordinate and support internal and external project meetings (e.g., scheduling, creating agendas and handouts, drafting PPT presentations, drafting minutes)
- Draft, review, and fileadministrative documents such as invoices, honoraria forms, reimbursement requests, and tracking logs.
- Assist in data entry and upkeep of project tracking tools.
- Communicate with faculty, grantees, and project stakeholders.
- Collect progress reports from non-profit grantees and provide them project updates as required.
- Maintain accurate digital records using platforms such as SharePoint and Microsoft Teams, ensuring compliance with all funder regulations and requirements.
- Collaborate cross-functionally to support the delivery of grant objectives and timelines (marketing, finance, legal, etc.)
- Support the Senior Manager and Director of Grant Operations and the Scientific Director, Center for Quality and Patient Safety as needed with project management and administrative support.
Qualifications/Requirements
- Bachelor’s degree required; degree in public health, science, education, business administration, or a related field preferred.
- Minimum of 3 years of professional experience in administrative support, project coordination, program support, or grants administration, preferably in a nonprofit, academic, or healthcare setting.
- Demonstrated experience providing administrative or project support for grant funded projects, including federal funded projects.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual communication platforms (e.g., Zoom, Microsoft Teams).
- Experience using project management and document-sharing tools such as SharePoint, Microsoft Teams, or similar platforms.
- Strong written and verbal communication skills, including experience drafting emails, meeting agendas, and notes.
- Ability to interact professionally with diverse stakeholders including faculty, partners, vendors, grant funders, students and staff at all levels of the organization.
- Excellent organizational skills and the ability to manage multiple tasks and deadlines simultaneously.
- Detail-oriented with strong record-keeping skills.
- Ability to work independently and collaboratively in a cross-functional team environment.
- Familiarity with continuing medical education (CME) is a plus.
* Pay is competitive and commensurate with experience
Equal Opportunity Employer: /Individuals with Disabilities/Protected Veteran
Originally posted on Himalayas