建筑行政/运营协调员 - Xero/Buildxact 澳大利亚
Construction Admin/Ops Co-Ordinator - Xero/Buildxact AU
职位：施工行政/运营协调员
薪资：澳元1,200 – 1,800 每月
工作时间与条件：澳大利亚工作时间
假期：澳大利亚节假日
关于公司：
UBS Mildura 是一家澳大利亚建筑公司，在 Mildura 地区提供高质量的建筑和项目服务。随着多个建设项目同时进行，公司致力于通过强大的运营系统、准确的财务行政以及项目团队、供应商和分包商之间的无缝协调，保持高效的项目交付。
随着业务持续增长，UBS Mildura 正在寻找一位高度有条理且积极主动的施工行政与运营协调员，以帮助优化日常运营，确保项目准确性，并支持建筑项目的成功交付。
概述：
UBS Mildura 正在寻求一位注重细节的施工行政与运营协调员，为多个建筑项目提供关键的行政和运营支持。
该职位结合施工行政、项目协调、账务支持、文件管理及运营协助。成功候选人将管理供应商发票流程，协调项目文件，组织团队任务，支持项目经理，并确保业务系统保持准确和最新。
理想的候选人具有建筑或项目环境中的工作经验，熟悉 Buildxact、Xero 和 Microsoft 365，并享受在快节奏的工作环境中带来结构和组织感。
职责：
施工行政与账务支持
- 使用 Buildxact 处理并编码供应商发票，并将财务数据转入 Xero。
- 将发票与采购订单、项目编号和项目详情进行匹配。
- 协助项目成本跟踪，并维护准确的供应商和项目记录。
项目与团队协调
- 协调日常行政任务并支持项目经理。
- 跟进报价、询价和项目行动。
- 与供应商、分包商和内部团队沟通，确保项目按计划推进。
邮件与商务行政
- 管理共享收件箱，优先处理邮件并协调跟进。
- 准备项目文件并提供一般行政支持。
文件与系统管理
- 使用 OneDrive 维护有序的项目文件。
- 保持 Buildxact、BuildPass、Xero 的更新和准确。
查看英文原文
Position: Construction Admin/Ops Co-Ordinator
Salary: AUD $1,200 – $1,800 per month
Working Hours & Conditions: AU Hours
Holidays: AU Holidays
ABOUT THE COMPANY:
UBS Mildura is an Australian construction company delivering high-quality building and project services across the Mildura region. With multiple active construction projects running simultaneously, the company is committed to maintaining efficient project delivery through strong operational systems, accurate financial administration, and seamless coordination between project teams, suppliers, and subcontractors.
As the business continues to grow, UBS Mildura is looking for a highly organised and proactive Construction Administration & Operations Coordinator to help streamline day-to-day operations, maintain project accuracy, and support the successful delivery of construction projects.
OVERVIEW:
UBS Mildura is seeking a detail-oriented Construction Administration & Operations Coordinator to provide critical administrative and operational support across multiple construction projects.
This role combines construction administration, project coordination, accounts support, document management, and operational assistance. The successful candidate will manage supplier invoice workflows, coordinate project documentation, organise team tasks, support project managers, and ensure business systems remain accurate and up to date.
The ideal candidate has previous experience in a construction or project-based environment, is comfortable working with Buildxact, Xero, and Microsoft 365, and enjoys bringing structure and organisation to a fast-paced workplace.
RESPONSIBILITIES:
Construction Administration & Accounts Support
- Process and code supplier invoices using Buildxact and transfer financial data into Xero.
- Match invoices to purchase orders, job numbers, and project details.
- Assist with project cost tracking and maintain accurate supplier and project records.
Project & Team Coordination
- Coordinate daily administrative tasks and support Project Managers.
- Follow up estimates, quotations, and project actions.
- Liaise with suppliers, subcontractors, and internal teams to keep projects on track.
Email & Business Administration
- Manage shared inboxes, prioritise emails, and coordinate follow-ups.
- Prepare project documents and provide general administrative support.
Document & Systems Management
- Maintain organised project documentation using OneDrive.
- Keep Buildxact, BuildPass, Xero, and project records accurate and up to date.
- Support ongoing improvements to administrative systems and workflows.
Requirements
QUALIFICATIONS:
- Previous experience in Construction Administration, Project Administration, Operations Coordination, or Accounts Administration.
- Strong working knowledge of Xero.
- Experience using Buildxact or similar construction management software.
- Experience using BuildPass, or willingness to learn.
- Strong organisational, administrative, and multitasking skills.
- Experience managing busy email inboxes and prioritising competing tasks.
- Strong document management experience using cloud-based platforms such as Microsoft OneDrive.
- Excellent attention to detail and data accuracy.
- Strong communication and time management skills.
- Ability to coordinate multiple projects within a fast-paced construction environment.
- Self-motivated, proactive, and capable of working independently.
PREFERRED SKILLS (nice to have):
- Previous experience supporting an Australian construction or building company.
- Understanding of construction estimating and quotation processes.
- Experience with project management and job costing systems.
- Exposure to supplier coordination and subcontractor administration.
- Experience coordinating multiple active construction projects simultaneously.
- Proficiency with Microsoft Excel, Outlook, and Microsoft 365.
- Strong problem-solving mindset with a focus on improving systems and workflows.
- Ability to identify priorities, streamline processes, and support operational efficiency.
Originally posted on Himalayas