Adminstrative Assistant
我们的客户正在寻找一个管理助理来支持他们的日常运营和项目工作流程。他们是一个室内设计工作室，为住宅和商业空间制作设计意图图画。这个职位是有组织的专业人士，具有内部设计背景，谁在协调供应商通信，管理采购物流 istics,并保持客户信件顺利运行。责任 · 管理活动的室内设计项目的采购任务 · 定期跟踪与供应商确认订单详细信息和时间表 · 维护准确的审计追踪跨项目订单和文档 · 及时管理和专业地回复客户电子邮件 · 从供应商和展厅请求报价，眼表格和产品规范 ·从订单到安装的时间跟踪购买订单，运输日程和交付里程碑 · 在准备必要的议程材料中安排客户会议，供应商调用和项目审查会议并与接收仓库和物流合作伙伴协调货运，检查和损坏物品的索赔 ·协助与销售人员账单相结合购买订單和追踪项目费用 · 要求 · 经验作为行政助理，拥有室内设计经验 · 英语能力强的资格 · 在室内设计采购和项目管理软件 （如工作室设计师，设计文件，艾维或霍兹 Pro）的经验是优点 · 在电子表表管理和云工作空间中熟练进行处理，例如谷歌工作场所，微软 Excel 或 Airtable 优先使用 · 使用 Asana,Trello,Monday.com 或 ClickUp 等任务和项目跟踪平台的经验是好处 ·在购买 FFF&E （家具，固定设备和装备）上了解工作流程，贸易账户和货物协调方面更受欢迎 · 经验基础会计或发票工具，如 QuickBooks Online 等，是加利项 ·兼职职位 · 100%远程原始发布在喜马拉雅
查看英文原文
Our client is looking for an Administrative Assistant to support their daily operations and project workflows. They are an interior design studio that produces design intent drawings for residential and commercial spaces.
This position is an excellent fit for an organized professional with an interior design background who thrives on coordinating vendor communications, managing procurement logistics, and keeping client correspondence running smoothly.
Responsibilities
- Manage procurement tasks for active interior design projects
- Conduct regular follow-ups with vendors to confirm order details and timelines
- Maintain accurate audit tracking across project orders and documentation
- Draft, manage, and respond to client emails in a timely and professional manner
- Request quotes, Tear Sheets, and product specifications from suppliers and showrooms
- Track purchase orders, shipping schedules, and delivery milestones from order placement to installation
- Organize and maintain digital project binders, FF&E schedules, and vendor contact databases
- Coordinate with receiving warehouses and logistics partners regarding freight, inspections, and claims for damaged items
- Assist with reconciling vendor invoices against purchase orders and tracking project expenses
- Schedule client meetings, vendor calls, and project review sessions while preparing necessary agenda materials
Requirements
- Experience as an administrative assistant with interior design experience
- Strong English proficiency
Qualifications
- Experience with interior design procurement and project management software such as Studio Designer, DesignFiles, Ivy, or Houzz Pro is a plus
- Proficiency in spreadsheet management and cloud workspaces such as Google Workspace, Microsoft Excel, or Airtable is preferred
- Experience using task and project tracking platforms such as Asana, Trello, Monday.com, or ClickUp is a plus
- Familiarity with FF&E (Furniture, Fixtures, and Equipment) purchasing workflows, trade accounts, and freight coordination is preferred
- Experience with basic bookkeeping or invoicing tools such as QuickBooks Online is a plus
Benefits
- Part-time position
- 100% remote
Originally posted on Himalayas