项目助理
Program Assistant
此职位目前不是活跃的招聘需求。我们持续接受该职位的申请，以建立人才库，以便在职位空缺时及时填补。
关于NEW Solutions
2024年被《非营利时报》评为"最佳非营利雇主"第一名，NEW Solutions通过为联邦政府机构提供专业、行政、技术及科学岗位的熟练且经验丰富的员工，帮助其完成任务。
职位概述
协助项目管理与招聘支持，确保项目有效、高效运行，并为大规模增长做好准备。协助招聘活动，包括处理职位需求、筛选、寻找、面试、评估和推荐候选人；确保项目符合联邦和州法律要求，并执行所有行政职能。
核心职责和要求
- 与内部和外部客户在各个层级进行高效沟通，展现高水平的客户服务，以建立关系促进项目发展。定期在Acquire和其他来源（包括专业社交媒体和招聘网站）搜索合格申请人，并将其推荐给州协调员和监督员。协助并寻找新的创意方法来定位新的广告来源，以有效吸引高素质候选人（例如联系当地图书馆等）。为项目学员创建通讯月刊，并准备学员风采用于期刊和网站。处理、筛选申请人，并维护和跟踪所有电子申请文件。准备和维护电子职位文件。进行FAPIIS（SAM）搜索，为职位寻找合格申请人。安排申请人与机构监督员的面试，并至少核实2个推荐人（如需要）。准备电子注册文件并检查完整性和准确性，以确保合规性。
- 作为分配给项目的招聘人员/项目专家的后备人员。
- 监控EMS中的终身报告，根据需要重新分配协议资金；准备工资上涨表格（必要时跟进州协调员），与项目主管审核后输入EMS；在EMS中输入新协议信息；创建协议文件夹；处理职位重复和学员转移。
资格与技能
- 展示出良好的沟通能力，能够与不同层级的客户有效互动。具有使用EMS系统和Acquire系统的经验。熟悉联邦和州法规，能够准确处理行政事务。具备良好的组织能力和多任务处理能力。能够独立工作并保持高度责任感。具有较强的数据录入和文档管理能力。对非营利行业有热情，愿意为项目成功做出贡献。
查看英文原文
This currently is not an active position requisition. We are accepting applications for this position on an ongoing basis for an active pipeline for when they become available.
ABOUT NEW SOLUTIONS
Selected as the #1 "Best Nonprofit to Work for" in 2024 by The NonProfit Times, NEW Solutions helps federal government agencies to accomplish their mission by providing skilled and experienced workers in professional, administrative, technical and scientific positions.
JOB SUMMARY
Facilitates program administration and recruitment support to ensure that the program is operating effectively, efficiently, and preparing for expansive growth. Assists with recruitment activities to include processing job requisitions, screening, sourcing, interviewing, assessing, and referring candidates for positions; ensures program compliance to adhere to federal and state laws and perform all administrative functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Demonstrates a high level of customer service working with internal and external clients at all levels to develop relationships to foster program growth. Conducts regular searches in Acquire and other sourcing outlets (including professional social media and job postings sites) for qualified applicants and refers them to State Coordinators and Monitors. Assists and seeks out new and creative ways of locating new advertisement sources to effectively target highly qualified candidates (e.g. reach out to local libraries, etc.). Creates the communications monthly newsletter for program Enrollees and prepare Enrollee spotlights for the newsletter and website. Processes, screens applicants, and maintains and tracks all electronic applicant files. Prepares and maintains electronic position files. Conducts and documents FAPIIS (SAM) search for qualified applicants for positions. Schedules applicant interviews with agency Monitors and checks at least 2 references (if required). Prepares electronic enrollment packets and reviews for completeness and accuracy to ensure compliance.
- Acts as backup for Recruiter/Program Specialist(s) assigned to program.
- Monitors life-to-date report in EMS; re-allocates agreement funding as needed; prepares the wage increase spreadsheets (follows-up with State Coordinators as needed), reviews with Program Director, and enters in EMS; enters new agreement information in EMS; creates agreement folders; and process position duplications and enrollee transfers.
QUALIFICATIONS AND SKILLS
- Demonstrated program recruitment and administration experience.
- Ability to communicate effectively in person, by phone, and email with individuals at all levels including enrollees, Monitors, Staff with solid writing skills.
- Knowledge concerning personnel policy along with federal and state employment and recruiting laws and practices.
- Time management, organizational, and interpersonal skills.
- Upbeat attitude, superior customer service skills, and the ability to research and respond to personnel questions as they arise.
- Proficiency in Microsoft Office Suite skills and ability to easily learn to use specialized software packages.
The requirements listed above are representative of the knowledge, skills, and/or abilities required.
EDUCATION AND EXPERIENCE
- Associate's Degree
- 5 - 7 Years
Education and experience requirements may be substituted on a year-for-year basis by relevant, demonstrated, progressive, and directly-related education/work experience.
PHYSICAL REQUIREMENTS
Physical requirements include the dexterity to reach, stand, climb, move, finger keyboards, lift light loads, and the ability to also function in a stationary position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
NEW Solutions is an Equal Opportunity Employer and committed to a work environment free from discrimination and harassment in any form. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity in employment for all persons and to prohibit unlawful discrimination in employment.
Compensation and Benefits:
We offer a competitive compensationpackage designed to support your well-being and professional growth. Our benefits include:
- Competitive Salary: Aligned with industry standards and based on experience and qualifications.
- Health Benefits: Medical, dental, and vision insurance plans with employer contributions.
- Retirement Planning: 401(k) plan with company matching to help you build financial security.
- Paid Time Off: Inclusive of vacation days, sick leave, holidays, and personal days.
- Continuous Learning: Opportunities for professional growth via an extensive Learning Management System.
- Wellness Support: Employee assistance programs and resources to promote work-life balance.
We are committed to providing benefits that support your overall health, financial stability, and career development.
Originally posted on Himalayas