高管助理经理（人员）
Manager, Executive Assistants (People)
我们是谁？
Cohere 是一家以安全为首要任务的企业人工智能公司。我们构建前沿的基础 AI 模型和端到端产品，旨在解决现实世界中的业务问题。
我们正在为正在构建 AI 系统的企业训练和部署前沿模型。我们认为我们的工作对 AI 的广泛应用至关重要，我们正在寻找希望成为其中一员的人才。
我们对所构建的产品充满热情。我们每个人都负责提升模型的能力以及为客户创造的价值。Cohere 是一个由研究人员、工程师、设计师等组成的团队，他们对各自的专业充满热情。
我们是一家总部位于多伦多的全球科技公司，在伦敦、纽约市、旧金山、蒙特利尔、巴黎、柏林和首尔设有主要办公室。加入我们吧！
为什么选择这个职位？
Cohere 的行政团队正在寻找一名行政助理，以支持我们的首席人力资源官，并管理我们的一些全球行政助理团队。
在这个动态且协作的角色中，你将在快节奏的环境中工作，跨部门提供高价值的支持。你将管理高管的日程安排，协调差旅安排，通过各种举措增强团队凝聚力，并承担多样化的项目。此外，你还将负责管理公司内一支高效运作的行政助理团队。
我们正在寻找一位渴望深入参与支持高管团队所带来的挑战和机遇的人。如果你热衷于提供无缝的行政支持，并为高绩效组织做出贡献，那么这个职位非常适合你。
在该职位中，你将：
- 管理我们首席人力资源官的日常日程，包括日历安排、会议预订[内部和外部]及其他承诺，以确保工作日的平衡和高效
- 协调内部和外部会议（包括一对一会议、董事会会议、合作伙伴会议）并协助准备与会议相关的文档
- 负责领导团队的差旅安排和后勤工作，包括预订航班和住宿、安排行程和费用核销
- 作为高管的战略伙伴，推动跨职能项目以提高高管的工作效率和效果
- 直接与高管的部门负责人合作，推动战略规划，管理优先级，并最大化高管的影响力
查看英文原文
Who are we?
Cohere is the leading security-first enterprise AI company. We build cutting-edge foundation AI models and end-to-end products that are designed to solve real-world business problems.
We’re training and deploying frontier models for enterprises who are building AI systems. We believe that our work is instrumental to the widespread adoption of AI and we are looking for folks that want to be part of that.
We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. Cohere is a team of researchers, engineers, designers, and more, who are all passionate about their craft.
We are a global technology company headquartered in Toronto with key offices in London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul. Join us!
Why this role?
The Admin team at Cohere is looking for an Executive Assistant to support Cohere's SVP of People, and to manage some of our global EA team.
In this dynamic and collaborative role, you will thrive in a fast-paced environment, working cross-functionally to provide high-value support. You will manage executive calendars, coordinate travel arrangements, enhance team cohesion through various initiatives, and take on diverse projects. Additionally, you will be responsible for managing a high performing team of EAs across the company.
We are seeking someone who is eager to dive into the challenges and opportunities that come with supporting our executive team. If you have a passion for providing seamless administrative support and contributing to a high-performing organization, this role is ideal for you.
In this role, you will:
- Manage the day-to-day schedule for our SVP of People, including calendaring, booking meetings [internal and external] and other commitments to ensure a balanced and efficient workday
- Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings
- Oversee travel arrangements and logistics for our leadership team, including booking flights and accommodations, schedule, and expense reconciliation
- Serve as a strategic partner to your executive, orchestrating cross-functional initiatives to drive executive productivity and effectiveness
- Work directly with your executive’s department leads to drive strategic planning, manage priorities, and maximize your executive’s productivity
- Manage the day to day operations of part of the EA team, including 1:1s, performance management, and career development
- Manage the broader EA team to promote collaboration, communication, and efficiency across departments
- Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive. We’re looking for someone who loves to optimize operations and processes and is equally excited to share their ideas with our team!
- Take on special projects like coordinating team events or community-building activities
- Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality
You may be a good fit if you have:
- 7+ years of experience working as an Executive Assistant or equivalent experience
- 2+ years of experience managing a high performing Admin team
- You anticipate others needs and can work proactively to address them
- Previous experience partnering with senior leaders in a fast-paced, innovative environment
- You are a strong communicator, both written and verbal - and feel comfortable speaking to C-level stakeholders.
- You are highly self-motivated and exercise discretion, tact, and professionalism
- You’re detail-oriented, love staying organized, and stay cool under tight deadlines
- Experience with tools like Slack, Google Calendar, Google Sheets, Google Slides
- You enjoy a balance of collaborative and independent work.
- Experience creating and maintaining positive working relationships with internal and external stakeholders.
FULL-TIME EMPLOYEES AT COHERE ENJOY THESE PERKS:
- A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch.
- Full health and dental benefits, including a separate budget for mental health.
- RRSP matching, 401K, Pension Scheme.
- 100% Parental Leave top-up for up to 6 months, for either parent.
- Annual enrichment benefits:
Arts & culture, fitness/wellness, quality time, and a workspace improvement credit.
Education & learning stipend for conferences, courses, and coaching.
- 6 weeks of paid vacation (30 working days!)
- Budget for traveling to other offices if you are remote, plus an annual company offsite.
HOW AND WHERE WE WORK:
- Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin and Seoul with more opening soon.
- For those in the office: a daily lunch program, plenty of snacks, and regular community and social events.
- For those not near an office: a co-working benefit so you can work alongside others in your city.
- Everyone receives a $500 home office stipend to set up your workspace properly.
If any of the above doesn’t line up exactly with your experience, we still encourage you to apply.
We strive to create an inclusive work environment for all; we welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process, please submit an Accommodations Request Form https://docs.google.com/forms/d/12a6IrLdF3kI2nonKSr4tiFuz18rLQbaeYV-JM9L4o9Q/edit, and we will work together to meet your needs.
We may use AI-enabled tools to screen and assess applicants against the criteria for this position. This helps our recruiters identify potentially qualified candidates, but it doesn't limit the applications our recruiters may review or consider.
Beware of Scams: Cohere will never ask for payment or third-party services (e.g., CV writing) as part of our hiring process. All legitimate roles are listed on the Cohere careers page and LinkedIn only, with all communications from Cohere employees coming from an @cohere.com or @cw.cohere email alias. If jobs are viewed on other sites then please verify these through our official careers https://cohere.com/careers page.