执行助理（NDIS）
Executive Assistant (NDIS)
这是一个远程职位。
职位描述：
我们正在寻找一位积极主动、注重细节的行政助理（EA），以支持澳大利亚在NDIS（国家残疾保险计划）框架内提供服务的组织的运营和行政职能。该职位适合具有NDIS行业经验并曾在远程环境中成功提供高管支持的候选人，能够在快节奏、以客户为中心的环境中茁壮成长。
EA将与高级管理层密切合作，优化行政流程，管理内部沟通，并确保符合NDIS文件和服务中心标准。
职责：
· 提供直接的高管支持，包括日程管理、邮件分类、安排和会议协调。
- 维护和更新客户记录、服务协议和NDIS相关文件。
- 协助NDIS合规任务，包括审计准备和服务交付报告。
- 协调团队沟通，准备内外部信函，并协助项目跟踪。
- 支持新客户的入职和团队成员的加入，包括文档设置和权限管理。
- 与排班或支持协调员联系，确保轮班、服务和客户沟通的一致性。
- 维护有序的数字文件系统，并通过及时的信息流支持高管决策。
- 跟踪管理的行动项和后续工作，确保按时高效完成截止日期和优先事项。
要求：
· 3年以上行政助理或行政协调员工作经验，最好在NDIS或医疗/残疾人服务领域。
- 深入了解NDIS环境，包括术语、参与者记录和服务提供商责任。
- 熟练使用Google Workspace或Microsoft Office、数字通信工具（如Slack、Zoom）以及NDIS相关平台（如ShiftCare或SupportAbility，优先考虑）。
- 出色的组织和时间管理能力，能够谨慎处理敏感数据。
- 优秀的书面和口头沟通能力，能够与各级内部和外部利益相关者顺畅交流。
- 自主性强，在远程工作环境中表现出色，能够独立处理多项优先任务。
福利：
· 具有竞争力的澳元薪酬包
- 全面远程办公
- 定期创新举措
查看英文原文
This is a remote position.
Job Description:
We are seeking a proactive and detail-oriented Executive Assistant (EA) to support the operational and administrative functions of an organization delivering services within the NDIS (National Disability Insurance Scheme) framework in Australia. This role is ideal for candidates with prior NDIS sector experience and proven success in remote executive support, who thrive in a fast-paced, client-focused environment.
The EA will work closely with senior leadership to streamline administrative operations, manage internal communications, and ensure compliance with NDIS documentation and service standards.
Responsibilities:
· Provide direct executive support including calendar management, inbox triage, scheduling, and meeting coordination.
- Maintain and update client records, service agreements, and NDIS-related documentation.
- Assist in NDIS compliance tasks, including audit preparation and service delivery reporting.
- Coordinate team communication, prepare internal and external correspondence, and assist in project tracking.
- Support the onboarding of new clients and team members, including documentation setup and access management.
- Liaise with rostering or support coordinators to ensure alignment across shifts, services, and client communications.
- Maintain organized digital filing systems and support executive-level decision-making through timely information flow.
- Track action items and follow-ups for management, ensuring deadlines and priorities are met efficiently.
Requirements
- 3+ years of experience as an Executive Assistant or Administrative Coordinator, preferably within the NDIS or healthcare/disability services sector.
- Deep understanding of the NDIS environment, including terminology, participant records, and service provider responsibilities.
- High-level proficiency with Google Workspace or Microsoft Office, digital communication tools (e.g., Slack, Zoom), and NDIS-related platforms (e.g., ShiftCare or SupportAbility – desirable).
- Exceptional organizational and time management skills, with the ability to handle sensitive data with discretion.
- Excellent written and verbal communication abilities, and comfortable liaising with internal and external stakeholders at all levels.
- Self-starter who thrives in a remote work environment and can manage competing priorities independently.
Benefits
- Competitive compensation package in AUD
- Fully remote work
- Regular initiatives for training and professional development
Join our expanding team and play a central role in shaping the operational efficiency of our partner organizations. If you are passionate about leveraging your financial and administrative expertise to support high-impact firms, we encourage you to apply!Note: Only candidates who make it to our shortlist will be contacted for further discussions.
Teams Squared is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.
Originally posted on Himalayas