行政助理 | 项目支持 | 园林行业
Administrative Assistant | Project Support | Landscaping Industry
公司简介
我们是一家位于蒙大拿州比林斯的景观设计和施工公司。随着业务的持续增长，我们正在寻找一位可靠且注重细节的虚拟助理，以支持日常行政运营，并帮助保持项目的有序和顺利进行。
职位概述
我们正在寻找一位积极主动的行政助理，为项目管理、会计协助、客户跟进和数据管理等方面的后台运营提供支持。该职位将与企业主密切合作，帮助减轻行政工作量并提高整体效率。
主要职责
行政支持
- 输入并整理收据、发票和项目相关文件
- 在公司系统和软件中维护准确的记录
- 支持一般的行政和数据录入任务
- 确保项目信息得到更新和整理
财务和会计支持
- 协助在QuickBooks中进行数据录入和记录管理
- 跟踪发票并支持账户管理
- 维护准确的财务记录和文档
客户沟通
- 跟进客户关于未结发票的情况
- 跟进已发送的报价和提案
- 通过电子邮件和电话提供专业且及时的沟通
- 保持良好的客户服务标准
项目和报价支持
- 协助项目管理和工作跟踪
- 支持报价准备和文件编制
- 校对报价和项目相关文件以确保准确性
- 随着技能和知识的提升，可能承担更多的报价责任
preferred 软件经验
具备以下平台的经验将非常理想：
- QuickBooks
- LMN（Landscape Management Network）
- CompanyCam
- Google Workspace
- Microsoft Outlook
理想的候选人
成功候选人应具备：
- 高度有条理且注重细节
- 工作诚实、透明且有责任感
- 在遇到问题时能够主动沟通
- 能够独立工作并处理多项优先任务
- 在行政和数据录入任务方面能力强
- 与客户沟通时专业得体
- 学习新系统和流程速度快
加分项
- 有支持景观设计、建筑、设计施工或基于行业的业务的经验
- 有协助报价、报价单或项目协调的经验
查看英文原文
About the Company
We are a landscape design and build company based in Billings, Montana. As our business continues to grow, we are looking for a reliable and detail-oriented Virtual Assistant to support our day-to-day administrative operations and help keep our projects organised and running smoothly.
Position Overview
We are seeking a proactive Administrative Assistant to provide backend operational support across project administration, bookkeeping assistance, client follow-ups, and data management. This role will work closely with the business owner, helping to reduce administrative workload and improve overall efficiency.
Key Responsibilities
Administrative Support
- Enter and organise receipts, invoices, and project-related documentation
- Maintain accurate records across company systems and software
- Support general administrative and data entry tasks
- Ensure project information is updated and organised
Financial and Bookkeeping Support
- Assist with data entry and record management within QuickBooks
- Track invoices and support accounts administration
- Maintain accurate financial records and documentation
Client Communication
- Follow up with clients regarding outstanding invoices
- Check in on estimates and proposals that have been sent
- Provide professional and timely communication via email and phone
- Maintain strong customer service standards
Project and Estimating Support
- Assist with project administration and job tracking
- Support estimate preparation and documentation
- Proofread estimates and project-related documents for accuracy
- Potential to take on additional estimating responsibilities as skills and knowledge develop
Software Experience Preferred
Experience with the following platforms would be highly desirable:
- QuickBooks
- LMN (Landscape Management Network)
- CompanyCam
- Google Workspace
- Microsoft Outlook
Ideal Candidate
The successful candidate will be:
- Highly organised and detail-oriented
- Honest, transparent, and accountable in their work
- Comfortable communicating proactively when challenges arise
- Able to work independently and manage multiple priorities
- Strong in administrative and data entry tasks
- Professional when communicating with clients
- Quick to learn new systems and processes
Nice to Have
- Previous experience supporting a landscaping, construction, design-build, or trade-based business
- Experience assisting with estimates, quotations, or project coordination
- Familiarity with CRM, project management, or job-costing systems
Success in This Role
This person will help create efficiencies within the business by taking ownership of administrative tasks, maintaining accurate records, supporting client communication, and allowing the owner to focus on design, estimating, project management, and business growth.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM