会计虚拟助理（QBO、Ramp 与 Gusto）
Accounting Virtual Assistant (QBO, Ramp & Gusto)
关于业务
你将支持一位担任家族企业建筑公司CFO的会计师，同时管理一家新推出的家具零售店。这些业务正在快速增长，所有者需要一位值得信赖的会计合作伙伴，能够承担日常财务工作——让他们专注于领导力和业务发展。此外还有租赁物业实体，增加了你将管理的账目种类。
概述
我们正在寻找一位细致且经验丰富的会计虚拟助理，以支持一位管理多个实体财务的业务所有者。这是一个全职、长期职位，适合能够立即上岗并自信地独立处理日常会计运营的人士，监督较少。
这不是一个通才行政职位。你必须有直接的、实际操作QuickBooks Online、Ramp和Gusto的经验。如果你尚未熟练掌握这三者，那么这不适合你。
主要职责
簿记与财务管理（核心）
- 在QuickBooks Online（QBO）中管理多个实体的日常簿记
- 执行月度银行和信用卡对账
- 处理应付账款和应收账款，包括供应商和供货商的发票
- 定期生成财务报告（损益表、资产负债表、现金流量表）
- 保持组织有序、随时可审计的财务记录和文件
费用与卡片管理
- 通过Ramp管理公司卡支出和费用管理
- 审核和分类交易，执行支出政策，并标记差异
- 确保费用准确同步到QBO
薪资与人力资源管理
- 在Gusto中处理薪资并管理员工记录
- 支持新员工和承包商在Gusto中的入职
- 管理薪资时间表并确保及时、准确的薪资发放
报告与运营
- 跟踪财务KPI，并在需要时协助报告
- 提供定期总结，并标记需要所有者关注的事项
- 处理出现的临时会计、行政和财务任务
要求（必须具备）
- 3年以上簿记、会计虚拟助理或财务支持相关工作经验
- 具有QuickBooks Online（QBO）的实际操作和熟练技能——至关重要
- 直接使用Ramp进行费用和公司卡管理的经验——至关重要
- 了解Gusto用于薪资处理和员工管理——至关重要
- 能够在多个实体间自如管理财务
查看英文原文
About the Business
You will be supporting a CPA who serves as CFO of a family-owned construction firm while also running a newly launched furniture retail store. The businesses are growing quickly, and the owner needs a trusted accounting partner who can take the day-to-day financial load off their plate — freeing them to focus on leadership and business development. There are also rental property entities in the mix, adding variety to the books you will manage.
Overview
We are seeking a meticulous and experienced Accounting Virtual Assistant to support a business owner managing finances across multiple entities. This is a full-time, long-term role for someone who can step in immediately and take confident ownership of day-to-day accounting operations with minimal supervision.
This is not a generalist admin role. You must have direct, hands-on experience with QuickBooks Online, Ramp, and Gusto. If you are not already proficient in all three, this is not the right fit.
Key Responsibilities
Bookkeeping & Financial Management (CORE)
- Manage day-to-day bookkeeping across multiple entities in QuickBooks Online (QBO)
- Perform monthly bank and credit card reconciliations
- Handle accounts payable and receivable, including vendor and supplier billing
- Generate financial reports (P&L, balance sheet, cash flow) on a regular cadence
- Maintain organised, audit-ready financial records and documentation
Expense & Card Management
- Administer corporate card spending and expense management via Ramp
- Review and categorise transactions, enforce spend policies, and flag discrepancies
- Ensure expenses sync accurately with QBO
Payroll & HR Administration
- Process payroll and manage employee records in Gusto
- Support onboarding of new employees and contractors within Gusto
- Manage pay schedules and ensure timely, accurate payroll runs
Reporting & Operations
- Track financial KPIs and assist with reporting as needed
- Provide regular summaries and flag anything requiring the owner's attention
- Handle ad hoc accounting, admin, and financial tasks as they arise
Requirements (MUST-HAVE)
- 3+ years of experience in a bookkeeping, accounting VA, or finance support role
- Hands-on, proven proficiency in QuickBooks Online (QBO) — ESSENTIAL
- Direct experience using Ramp for expense and corporate card management — ESSENTIAL
- Working knowledge of Gusto for payroll processing and employee administration — ESSENTIAL
- Comfortable managing finances across multiple entities simultaneously
- Strong attention to detail with a high standard of accuracy
- Fluent English — written and verbal
- Able to work independently, take initiative, and meet deadlines without hand-holding
- Available to start immediately and commit to a full-time, long-term engagement
Non-Negotiables
Candidates must have real, verifiable experience with all three of the following:
- QuickBooks Online (QBO)
- Ramp
- Gusto
Nice to Have
- Experience supporting a U.S.-based business remotely
- Familiarity with accounting for real estate or rental properties
- Exposure to construction industry financials
- QuickBooks ProAdvisor certification or equivalent bookkeeping qualification
- Experience with other finance tools (e.g., Bill.com, Stripe, Expensify)
Working Style
- Comfortable managing multiple entities and varied financial tasks
- Proactive — flags issues before they become problems
- Trustworthy with sensitive financial data
- Thrives with autonomy and clear SOPs
- Early riser preferred — owner works from approximately 5:00 AM CT
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
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