财务官员 - 应付账款与应收账款
Finance Officer - Accounts Payable & Receivable
关于公司
我们的客户是一家非营利组织，是NDIS注册的残疾支持服务提供商，在西澳大利亚州的地区运营，该职位位于他们的Karratha办公室。该组织提供残疾支持服务（交通、居家护理、临时照顾和健康计划）、社区项目（就业途径、社区活动和育儿计划）和支持协调服务（治疗、活动和技能发展），帮助客户了解NDIS并连接到合适的支援。
关于职位
- 你将负责准确及时处理组织日常财务交易——来自资金发票的汇款、采购和卡交易的录入与编码至成本中心和项目代码、银行流水和对账、将采购费用分摊到物业，以及每月的福利税（FBT）报告。
- 作为服务合同下的分包商，该职位根据约定的交付成果和时间表工作，日常监督有限。
- 你将通过保持准确、记录完整且可审计的财务记录，并向财务技术专家和财务经理提供及时报告，来支持组织的财务健康。
主要职责
准确及时处理组织的日常财务交易——应付账款、应收账款、银行对账、费用分摊和FBT报告，同时在有限的日常监督下保持可审计的财务记录。
关键职责
▸ 应付账款与交易处理
- 将供应商采购录入财务系统，将每笔交易分配到正确的成本中心和项目代码
- 录入信用卡和借记卡交易，将每笔交易编码到相应的成本中心和项目代码
- 在处理前确认所有采购都有有效的凭证（税务发票、收据或小票）
- 跟进缺失、错误或缺乏依据的交易，与相关员工或供应商进行沟通
▸ 应收账款、资金与费用分摊
- 准备并处理来自资金发票的汇款
- 根据批准的费用分摊表格，将采购费用分摊到物业
- 监控并跟进与资金发票和物业费用分摊相关的未结事项和差异
▸ 银行与对账
- 将银行流水应用到已支付的款项，确保交易正确匹配
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ABOUT THE COMPANY
Our client is a non-profit, NDIS-registered disability support provider operating across regional Western Australia, with this role based at their Karratha office. The organisation provides disability support services (transport, in-home care, respite and wellbeing programs), community programs (employment pathways, community events and parenting programs) and support coordination services (therapies, activities and skill development), helping clients navigate the NDIS and connect with the right supports.
ABOUT THE ROLE
- You are here for the accurate and timely processing of the organisation's day-to-day finance transactions — remittances from funding invoices, entry and coding of purchases and card transactions to cost centres and job codes, bank feeds and reconciliations, on-charging of purchases to properties, and monthly Fringe Benefits Tax (FBT) reporting.
- Engaged as a sub-contractor under a contract for services, the role works to agreed deliverables and timeframes with limited day-to-day supervision.
- You will support the organisation's financial health by maintaining accurate, well-documented and audit-ready financial records, and by providing timely reporting to the Technical Specialist — Finance and the Finance Manager.
PRIMARY PURPOSE
To process the organisation's day-to-day finance transactions accurately and on time — accounts payable, accounts receivable, bank reconciliations, on-charging and FBT reporting — while maintaining audit-ready financial records with limited day-to-day supervision.
KEY RESPONSIBILITIES
▸ Accounts Payable & Transaction Processing
- Enter supplier purchases into the finance system, allocating each transaction to the correct cost centre and job code
- Enter credit card and debit card transactions, coding each to the appropriate cost centre and job code
- Confirm that all purchases are supported by valid documentation (tax invoice, receipt or docket) before processing
- Follow up missing, incorrect or unsubstantiated transactions with the relevant staff member or supplier
▸ Accounts Receivable, Funding & On-Charging
- Prepare and process remittances arising from funding invoices
- On-charge purchases to properties in accordance with the approved on-charge spreadsheet
- Monitor and follow up outstanding items and discrepancies relating to funding invoices and property on-charges
▸ Banking & Reconciliation
- Apply bank feeds to payments made, ensuring transactions are matched and coded accurately
- Reconcile bank accounts within agreed timeframes
- Prepare and provide bank reconciliation reports to the Technical Specialist — Finance
- Investigate unmatched or unidentified transactions and escalate unresolved items promptly
▸ FBT & Reporting
- Review transactions to identify items with Fringe Benefits Tax (FBT) implications
- Maintain supporting records and documentation to substantiate FBT treatment
- Prepare and produce the monthly FBT report for the Finance Manager
▸ Records, Systems & Compliance
- File dockets and supporting documentation correctly in SharePoint in line with the organisation's filing conventions
- Maintain accurate, complete and audit-ready financial records, and provide information to support internal and external audits
- Work within the organisation's finance procedures, delegations and relevant legislative requirements, including GST and FBT
- Maintain confidentiality and integrity when handling sensitive financial and personal information
▸ Working Hours
- Full-time, aligned to Western Standard Time (WST) business hours, 8am-4pm (Monday-Friday)
Required Experience
- Demonstrated experience in a transactional finance role covering both accounts payable and accounts receivable
- Experience entering and coding transactions to cost centres and job codes within an accounting system
- Demonstrated experience completing bank reconciliations and preparing reconciliation reports
Required Skills
- Working knowledge of GST and FBT treatment of business expenses
- Proficiency with accounting software (MYOB) and Microsoft Office, including intermediate Excel skills
- Experience using SharePoint or a comparable document management system for filing and record keeping
- High level of accuracy and attention to detail, with the ability to meet recurring reporting deadlines
- Ability to work independently with limited supervision, and communicate clearly with staff, suppliers and stakeholders
- Current ABN, own equipment and appropriate insurances as required for a sub-contract engagement
Highly Desirable
- Experience working in the not-for-profit, disability or community services sector
- Experience with property or tenancy on-charging and cost recovery processes
- Experience preparing monthly FBT reports for a finance manager or external accountant
- Familiarity with grant and funding-based invoicing, claiming and acquittal processes